X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

050 Heading > REF

REF Mutually Defined

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFVendor ID Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

PO Comment – must be reviewed
Promotional Data, Seasonal Promotion Code, or any information to better define this order

No receiving from mm/dd/yy to mm/dd/yy

050 Heading > REF

REF Vendor ID Number

Required · Max use 1

To specify identifying information

Variants (all may be used)

REFMutually Defined

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Vendor Number assigned by CVS.

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

PO Comment – must be reviewed
Promotional Data, Seasonal Promotion Code, or any information to better define this order

No receiving from mm/dd/yy to mm/dd/yy

060 Heading > PER

PER Administrative Communications Contact

Required · Max use 3

To identify a person or office to whom administrative communications should be directed

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BD: Buyer Name or Department

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Buyer Name

SAC Loop Required Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• A260: Advertising Allowance
• C320: Display Allowance
• F050: Other (See related description)
• F800: Promotional Allowance
• F910: Quantity Discount
• I310: Truckload Discount
• ZZZZ: Mutually Defined

SAC-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

Code identifying the agency assigning the code values

• ZZ: Mutually Defined

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Required · String (AN)

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

• ZZ: Mutually Defined

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Required · Identifier (ID)

Code indicating on what basis allowance or charge percent is calculated

• 1: Item List Cost

SAC-07 · 332 · Percent · Required · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 01: Bill Back
• 02: Off Invoice
• 06: Charge to be Paid by Customer

SAC-15 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Promo
Display
Ad
Other
Quantity Allowance
Truckload
Carload
Backhaul
Additional

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

To specify terms of sale

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 01: Basic
• 02: End of Month (EOM)
• 04: Deferred or Installment
• 07: Extended

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

Code identifying the beginning of the terms period

• 4: Specified Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-10 · 389 · Deferred Amount Due · Optional · Numeric (N2) · Min 1 Max 10

Deferred amount due for payment

Usage notes

Please Ignore. Will always be a 1

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 002: Delivery Requested

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Delivery by Date(CCYYMMDD)

AMT Loop Required Max >1

287 Heading > AMT Loop > AMT

AMT Monetary Amount

Required · Max use 1

To indicate the total monetary amount

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• BAP: Total Amount Due

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

Usage notes

Total PO Dollar Amount (Informational only, not required)

N9 Loop Required Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• L1: Letters or Notes

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

PO COMMENTS

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 1000

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

N1 Origin Terminal Optional Max 1

Variants (all may be used)

Ship To

310 Heading > Origin Terminal > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• OT: Origin Terminal

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 11: Drug Enforcement Administration (DEA)
• 54: Warehouse

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

If N103 = ‘54’ - 4 Character Warehouse Code (See Distribution Center ID Table for Ship-to-location)

If N103 = ‘11’ - (See DEA Codes Table for Ship-to-location)

If N101 = ‘OT’ - (FOB Point- for imports only)

330 Heading > Origin Terminal > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

Usage notes

Address information

340 Heading > Origin Terminal > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

Usage notes

City Name

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

Usage notes

State

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Zip Code

N1 Ship To Required Max 1

Variants (all may be used)

Origin Terminal

310 Heading > Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 11: Drug Enforcement Administration (DEA)
• 54: Warehouse

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

If N103 = ‘54’ - 4 Character Warehouse Code (See Distribution Center ID Table for Ship-to-location)

If N103 = ‘11’ - (See DEA Codes Table for Ship-to-location)

330 Heading > Ship To > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

Usage notes

Address information

340 Heading > Ship To > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

Usage notes

City Name

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

Usage notes

State

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Zip Code

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

Usage notes

On order Quantity

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case
  If Front Store

• PC: Piece
  If RX

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

Usage notes

If Front Store – Case Price
If RX – Unit Price

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• ND: National Drug Code (NDC)
  If RX – ND (NDC)

• PI: Purchaser's Item Code
  If no UPC is available, will be Purchaser’s Item Number (PI)

• UD: U.P.C./EAN Consumer Package Code (2-5-5)
• UI: U.P.C. Consumer Package Code (1-5-5)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Item UPC Number or EAN
If no UPC is available, will be Purchaser’s Item Number (6 characters)
If RX – NDC

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UA: U.P.C./EAN Case Code (2-5-5)

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Case UPC Code

PO1-10 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PI: Purchaser's Item Code

PO1-11 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

045 Detail > PO1 Loop > PAM

PAM Period Amount

Required · Max use 10

To indicate a quantity, and/or amount for an identified period

PAM-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 01: Discrete Quantity

PAM-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

PAM-03 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• ZZ: Mutually Defined

PID Loop Optional Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

090 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Required · Max use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

PO4-01 · 356 · Pack · Required · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

Case Pack

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Required · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

DC Purchase Order Example

ST*850*179960~
BEG*00*SA*2551146**20090825~
REF*VR*19999~
PER*BD*ELISA BEAN~
SAC*A*F050*ZZ*ZZ**1*.9*****01***OTHER~
ITD*01*15*2**25**26***100~
DTM*002*20090901~
AMT*BAP*86772~
N9*L1*PO COMMENTS~
MSG*THIS PO SUBJECT TO THE TERMS AND CONDITIONS FOUND ON CVS SUPPLIERS WEBSTE~
N1*ST**54*I101~
N3*2800 ENTERPRISE ST~
N4*INDIANAPOLIS*IN*46219~
PO1**32*CA*93.6**UI*12337001382*UA*031127001382*PI*123264~
PAM*01*2995*ZZ~
PO4*144~
PO1**30*CA*131.04**UI*12337001423*UA*025137001423*PI*123269~
PAM*01*3931*ZZ~
PO4*12~
PO1**40*CA*51.6**UI*12337001447*UA*012137001445*PI*123928~
PAM*01*2064*ZZ~
PO4*12~
PO1**31*CA*131.04**UI*12337001584*UA*038137001584*PI*123950~
PAM*01*4062*ZZ~
PO4*12~
PO1**32*CA*98.4**UI*12337001617*UA*012137001617*PI*123610~
PAM*01*3149*ZZ~
PO4*24~
PO1**26*CA*98.4**UI*12337001619*UA*015137002366*PI*123609~
PAM*01*2558*ZZ~
PO4*24~
PO1**18*CA*92.16**UI*12337001642*UA*023137001642*PI*123269~
PAM*01*1659*ZZ~
PO4*144~
PO1**45*CA*84**UI*12337003566*UA*123137003566*PI*123688~
PAM*01*3780*ZZ~
PO4*24~
PO1**52*CA*98.4**UI*12337003572***PI*123729~
PAM*01*5117*ZZ~
PO4*24~
PO1**31*CA*54.24**UI*12337003657*UA*135137101082*PI*123807~
PAM*01*1681*ZZ~
PO4*12~
PO1**40*CA*56.64**UI*12337004306*UA*135137004306*PI*123375~
PAM*01*2266*ZZ~
PO4*16~
PO1**19*CA*78**UI*12337108318*UA*135137108318*PI*123400~
PAM*01*1482*ZZ~
PO4*12~
CTT*29*1025~
SE*51*179960~

DC Purchase Order with Display Item Example

ST*850*179960~
BEG*00*SA*9999999**20130212~
REF*VR*19999~
REF*ZZ**M5~
PER*BD*KIMBERLEY FELICE DOO~
SAC*A*F050*ZZ*ZZ**1*.9*****02***OTHER~
ITD*01*15*2**25**26***100~
DTM*002*20130313~
AMT*BAP*4320~
N9*L1*PO COMMENTS~
MSG*THIS PO SUBJECT TO THE TERMS AND CONDITIONS FOUND ON CVS SUPPLIERS
WEBSITE~
N1*ST**54*Y101~
N3*ONE CVS DRIVE~
N4*WAVERLY*NY*14892~
PO1**75*CA*57.6**PI*999999*UA*099999999999*PI*999999~
PAM*01*4320*ZZ~
PID*F****Item Description~
PO4*1~
CTT*1*75~
SE*20*179960~