X12 850 Purchase Order

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

050 Heading > REF

REF Mutually Defined

Optional · Max use >1

Variants (all may be used)

REFVendor ID Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

050 Heading > REF

REF Vendor ID Number

Required · Max use 1

Variants (all may be used)

REFMutually Defined

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

060 Heading > PER

PER Administrative Communications Contact

Required · Max use 3

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• BD: Buyer Name or Department

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

SAC Loop Required Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

• A260: Advertising Allowance
• C320: Display Allowance
• F050: Other (See related description)
• F800: Promotional Allowance
• F910: Quantity Discount
• I310: Truckload Discount
• ZZZZ: Mutually Defined

SAC-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

• ZZ: Mutually Defined

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Required · String (AN)

• ZZ: Mutually Defined

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Required · Identifier (ID)

• 1: Item List Cost

SAC-07 · 332 · Percent · Required · Decimal number (R) · Min 1 Max 6

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

• 01: Bill Back
• 02: Off Invoice
• 06: Charge to be Paid by Customer

SAC-15 · 352 · Description · Required · String (AN) · Min 1 Max 80

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

• 01: Basic
• 02: End of Month (EOM)
• 04: Deferred or Installment
• 07: Extended

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

• 4: Specified Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

ITD-10 · 389 · Deferred Amount Due · Optional · Numeric (N2) · Min 1 Max 10

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 002: Delivery Requested

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

AMT Loop Required Max >1

287 Heading > AMT Loop > AMT

AMT Monetary Amount

Required · Max use 1

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

• BAP: Total Amount Due

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

N9 Loop Required Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• L1: Letters or Notes

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 1000

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N1 Origin Terminal Optional Max 1

Variants (all may be used)

Ship To

310 Heading > Origin Terminal > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• OT: Origin Terminal

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 11: Drug Enforcement Administration (DEA)
• 54: Warehouse

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

330 Heading > Origin Terminal > N3

N3 Address Information

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

340 Heading > Origin Terminal > N4

N4 Geographic Location

Optional · Max use >1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N1 Ship To Required Max 1

Variants (all may be used)

Origin Terminal

310 Heading > Ship To > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• ST: Ship To

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 11: Drug Enforcement Administration (DEA)
• 54: Warehouse

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

330 Heading > Ship To > N3

N3 Address Information

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

340 Heading > Ship To > N4

N4 Geographic Location

Optional · Max use >1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• CA: Case
• PC: Piece

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• ND: National Drug Code (NDC)
• PI: Purchaser's Item Code
• UD: U.P.C./EAN Consumer Package Code (2-5-5)
• UI: U.P.C. Consumer Package Code (1-5-5)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UA: U.P.C./EAN Case Code (2-5-5)

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-10 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• PI: Purchaser's Item Code

PO1-11 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

045 Detail > PO1 Loop > PAM

PAM Period Amount

Required · Max use 10

PAM-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

• 01: Discrete Quantity

PAM-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

PAM-03 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• ZZ: Mutually Defined

PID Loop Optional Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

090 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Required · Max use >1

PO4-01 · 356 · Pack · Required · Numeric (N0) · Min 1 Max 6

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Required · Decimal number (R) · Min 1 Max 10

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

DC Purchase Order Example

ST*850*179960~
BEG*00*SA*2551146**20090825~
REF*VR*19999~
PER*BD*ELISA BEAN~
SAC*A*F050*ZZ*ZZ**1*.9*****01***OTHER~
ITD*01*15*2**25**26***100~
DTM*002*20090901~
AMT*BAP*86772~
N9*L1*PO COMMENTS~
MSG*THIS PO SUBJECT TO THE TERMS AND CONDITIONS FOUND ON CVS SUPPLIERS WEBSTE~
N1*ST**54*I101~
N3*2800 ENTERPRISE ST~
N4*INDIANAPOLIS*IN*46219~
PO1**32*CA*93.6**UI*12337001382*UA*031127001382*PI*123264~
PAM*01*2995*ZZ~
PO4*144~
PO1**30*CA*131.04**UI*12337001423*UA*025137001423*PI*123269~
PAM*01*3931*ZZ~
PO4*12~
PO1**40*CA*51.6**UI*12337001447*UA*012137001445*PI*123928~
PAM*01*2064*ZZ~
PO4*12~
PO1**31*CA*131.04**UI*12337001584*UA*038137001584*PI*123950~
PAM*01*4062*ZZ~
PO4*12~
PO1**32*CA*98.4**UI*12337001617*UA*012137001617*PI*123610~
PAM*01*3149*ZZ~
PO4*24~
PO1**26*CA*98.4**UI*12337001619*UA*015137002366*PI*123609~
PAM*01*2558*ZZ~
PO4*24~
PO1**18*CA*92.16**UI*12337001642*UA*023137001642*PI*123269~
PAM*01*1659*ZZ~
PO4*144~
PO1**45*CA*84**UI*12337003566*UA*123137003566*PI*123688~
PAM*01*3780*ZZ~
PO4*24~
PO1**52*CA*98.4**UI*12337003572***PI*123729~
PAM*01*5117*ZZ~
PO4*24~
PO1**31*CA*54.24**UI*12337003657*UA*135137101082*PI*123807~
PAM*01*1681*ZZ~
PO4*12~
PO1**40*CA*56.64**UI*12337004306*UA*135137004306*PI*123375~
PAM*01*2266*ZZ~
PO4*16~
PO1**19*CA*78**UI*12337108318*UA*135137108318*PI*123400~
PAM*01*1482*ZZ~
PO4*12~
CTT*29*1025~
SE*51*179960~

DC Purchase Order with Display Item Example

ST*850*179960~
BEG*00*SA*9999999**20130212~
REF*VR*19999~
REF*ZZ**M5~
PER*BD*KIMBERLEY FELICE DOO~
SAC*A*F050*ZZ*ZZ**1*.9*****02***OTHER~
ITD*01*15*2**25**26***100~
DTM*002*20130313~
AMT*BAP*4320~
N9*L1*PO COMMENTS~
MSG*THIS PO SUBJECT TO THE TERMS AND CONDITIONS FOUND ON CVS SUPPLIERS
WEBSITE~
N1*ST**54*Y101~
N3*ONE CVS DRIVE~
N4*WAVERLY*NY*14892~
PO1**75*CA*57.6**PI*999999*UA*099999999999*PI*999999~
PAM*01*4320*ZZ~
PID*F****Item Description~
PO4*1~
CTT*1*75~
SE*20*179960~