X12 301 Intermodal container yard equipment booking

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Confirmation (Ocean) Transaction Set (301) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for an ocean carrier to confirm space, container, and equipment availability in response to the Reservation (Booking Request) (Ocean) Transaction Set (300); or to notify other parties such as terminal operators or other ocean carriers.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

• 02: SCAC (Standard Carrier Alpha Code)
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

• 02: SCAC (Standard Carrier Alpha Code)
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID)

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• RO: Ocean Booking Information (300, 301,303)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID)

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 301: Confirmation (Ocean)

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > B1

B1 Beginning Segment for Booking or Pick-up/Delivery

Required · Max use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

B1-02 · 145 · Shipment Identification Number · Required · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

B1-04 · 558 · Reservation Action Code · Required · Identifier (ID)

Code identifying action on reservation or offering

• N: New
• R: Delete
• U: Change

040 Heading > Y3

Y3 Space Confirmation

Required · Max use 1

To specify confirmation information for space booking including numbers, dates, and load time

Y3-01 · 13 · Booking Number · Required · String (AN) · Min 1 Max 14

Number assigned by the carrier for space reservation

• If space is available, all of the conditional data elements in segment Y3 are required. If the requested space is not available, Y301 is the booking number 'decline'.

Usage notes

CSX max length for the Booking Number is 14 bytes.

Y4 Loop Optional Max >1

050 Heading > Y4 Loop > Y4

Y4 Container Release

Required · Max use 1

To transmit information relative to containers available for release

Y4-01 · 13 · Booking Number · Required · String (AN) · Min 1 Max 17

Number assigned by the carrier for space reservation

• Y401 is used for the first booking number and Y402 for the last booking number in a range of numbers. If only one booking number is used, Y402 is omitted.

Y4-02 · 13 · Booking Number · Required · String (AN) · Min 1 Max 17

Number assigned by the carrier for space reservation

Y4-03 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• Y403 is the date of container availability for pickup.

Usage notes

Pickup Date

Y4-05 · 95 · Number of Containers · Required · Numeric (N0) · Min 1 Max 4

Number of shipping containers

Y4-06 · 24 · Equipment Type · Required · Identifier (ID) · Min 4 Max 4

Code identifying equipment type

Usage notes

Must contain the AAR Car type. CSX does not process ISO codes.

Y4-07 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• Y407 identifies the carrier to whom containers will be released, if known.

N1 Loop - Origin Drayman Optional Max >1

Variants (all may be used)

N1 Loop - Shipper

060 Heading > N1 Loop - Origin Drayman > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• OR: Origin Drayman

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 30

Free-form name

N1 Loop - Shipper Optional Max >1

Variants (all may be used)

N1 Loop - Origin Drayman

060 Heading > N1 Loop - Shipper > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SH: Shipper

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 30

Free-form name

R4 Loop Required Max >1

110 Heading > R4 Loop > R4

R4 Port or Terminal

Required · Max use 1

Contractual or operational port or point relevant to the movement of the cargo

R4-01 · 115 · Port or Terminal Function Code · Required · Identifier (ID)

Code defining function performed at the port or terminal with respect to a shipment

• 5: Activity Location (Operational)

R4-02 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• SL: U.S. SPLC

R4-03 · 310 · Location Identifier · Required · String (AN) · Min 1 Max 30

Code which identifies a specific location

Usage notes

Must contain the CSX SPLC for the terminal where you are sending the booking. CSX can provide a SPLC list if needed.

R4-04 · 114 · Port Name · Optional · String (AN) · Min 2 Max 24

Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

Usage notes

CSX recommends you send the Name of the terminal for the Booking.

120 Heading > R4 Loop > DTM

DTM Date/Time Reference

Optional · Max use 15

To specify pertinent dates and times

Usage notes

Segment is optional, current date and time will default if not passed within this segment

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID) · Min 3 Max 3

Code specifying type of date or time, or both date and time

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

140 Heading > H3

H3 Special Handling Instructions

Optional · Max use 6

To specify special handling instructions in coded or free-form format

Only one of Special Handling Code (H3-01) or Special Handling Description (H3-02) may be present

H3-01 · 152 · Special Handling Code · Optional · Identifier (ID) · Min 2 Max 3

Code specifying special transportation handling instructions

H3-02 · 153 · Special Handling Description · Optional · String (AN) · Min 2 Max 30

Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

Summary

010 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender