X12 943 943 Warehouse Stock Transfer Shipment Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Stock Transfer Shipment Advice Transaction Set (943) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used by a depositor or an agent of the depositor to advise the recipient that a transfer shipment has been made. This transaction set provides a receiving location with detail information concerning product being shipped to that location.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• AR: Warehouse Stock Transfer Shipment Advice (943)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 943: Warehouse Stock Transfer Shipment Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > W06

W06 Warehouse Shipment Identification

Required · Max use 1

To provide identifying numbers, dates, and other basic data for this transaction set

W06-01 · 514 · Reporting Code · Required · Identifier (ID)

Code specifying the basis used when reporting shipment information

• N: Original

W06-02 · 285 · Depositor Order Number · Optional · String (AN) · Min 1 Max 22

Identifying number for warehouse shipping order assigned by the depositor

Usage notes

Container ID (or BC Shipment ID if no container ID available)

W06-03 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• W0603 is the actual date on which shipment was made.

Usage notes

Transmission Date

W06-04 · 145 · Shipment Identification Number · Optional · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Manufacturer/factor Assigned Shipment ID Number

W06-05 · 531 · Agent Shipment ID Number · Optional · String (AN) · Min 1 Max 12

Identification number assigned to the shipment by the agent (Number does not contain blank or punctuation characters)

Usage notes

BC assigned shipment identification number.

0100 Loop Consignee Optional Max 1

Variants (all may be used)

0100 Loop Ship From0100 Loop Ship To

040 Heading > 0100 Loop Consignee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

At least 2 N1 segment/loop will be sent per transaction set to denote the ship from and ship to locations (N101 = ‘SF’ and ‘ST’). In addition, an extra N1 segment will be sent to denote the consignee for this shipment (N101 = ‘CN’).

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• CN: Consignee

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

This is the location code as defined by N101. For N101 = ‘CN’, N104 = Sender Assigned Ship To Customer ID.

0100 Loop Ship From Required Max >1

Variants (all may be used)

0100 Loop Consignee0100 Loop Ship To

040 Heading > 0100 Loop Ship From > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

At least 2 N1 segment/loop will be sent per transaction set to denote the ship from and ship to locations (N101 = ‘SF’ and ‘ST’). In addition, an extra N1 segment will be sent to denote the consignee for this shipment (N101 = ‘CN’).

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SF: Ship From

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

This is the location code as defined by N101. For N101 = ’SF’, N104 = Sender Assigned Ship From Location Code.

0100 Loop Ship To Required Max 1

Variants (all may be used)

0100 Loop Consignee0100 Loop Ship From

040 Heading > 0100 Loop Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

At least 2 N1 segment/loop will be sent per transaction set to denote the ship from and ship to locations (N101 = ‘SF’ and ‘ST’). In addition, an extra N1 segment will be sent to denote the consignee for this shipment (N101 = ‘CN’).

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

This is the location code as defined by N101. For N101 = ‘ST’, N104 = Warehouse ID (assigned by our system).

090 Heading > N9

N9 Reference Identification Shipment Bill of Lading Number

Optional · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Reference numbers will be transmitted based on previous agreements between seller and shipping facility. Items transmitted must be utilized either in print or as part of picking/shipping process.

Variants (all may be used)

N9Reference Identification Vessel Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BM: Shipment Bill of Lading Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The Vessel Number the shipment is coming under or the shipment bill of
lading number depending on qualifier.

090 Heading > N9

N9 Reference Identification Vessel Number

Optional · Max use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Reference numbers will be transmitted based on previous agreements between seller and shipping facility. Items transmitted must be utilized either in print or as part of picking/shipping process.

Variants (all may be used)

N9Reference Identification Shipment Bill of Lading Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• WU: Vessel Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The Vessel Number the shipment is coming under or the shipment bill of
lading number depending on qualifier.

110 Heading > G62

G62 Date/Time

Required · Max use 5

To specify pertinent dates and times

Usage notes

One G62 segment will be sent to denote the estimate delivery (ETA) date.

Additional dates may be sent at a future time. Please make sure that you’re system can handle additional shipment requirement dates.

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

Code specifying type of date

• 17: Estimated Delivery Date

G62-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

ETA Date

120 Heading > NTE

NTE Note/Special Instruction

Optional · Max use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Usage notes

Use to relay free-form notes or messages.

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID) · Min 3 Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Codes:
WHI Warehouse Instructions
{Other} Any other previously agreed upon code

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Free form notes/messages.

130 Heading > W27

W27 Carrier Detail

Required · Max use 1

To specify details of the transportation equipment and carrier routing details

Usage notes

This segment will be used to transmit the transportation method/type and SCAC codes associated with this shipment.

At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required

W27-01 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• M: Motor (Common Carrier)
• T: Best Way (Shipping Facility Option)

W27-02 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".

Usage notes

The Standard Alpha Carrier Code of the preferred shipping facility.

W27-03 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Free-form description of the routing or requested routing for shipment, or the BC Shipper Code.

150 Heading > W10

W10 Warehouse Additional Carrier Information

Optional · Max use 1

To transmit shipping information and requirements

Usage notes

This segment will be used to transmit the Seal number related to this shipment if available.

W10-04 · 225 · Seal Number · Optional · String (AN) · Min 2 Max 15

Unique number on seal used to close a shipment

Usage notes

Seal Number

Detail

0200 Loop Required Max >1

020 Detail > 0200 Loop > W04

W04 Item Detail Total

Required · Max use 1

To designate those line items that were shipped

Usage notes

The seller’s style number and UPC or EAN will always be transmitted.

The W0402 element will identify whether the current UPC is a pre-pack UPC or a single size (open size/stock) UPC. If W0402 = ‘PK’ then the UPC is a pre-pack UPC. If W0402 = ‘EA’ then the UPC is a single size (open size/stock) UPC.

Regardless of whether W0402 is ‘EA’ or ‘PK’, the number of units shipped will ALWAYS be the total number of units. For a pre-pack this means this is NOT the total number of prepacks but rather the total number of units that would have been packed into all the pre-packs. The total number of prepacks and the number of units per pre-pack will be sent in the child W20 element (see W20 Segment below).

The W0415 value (the sender PO number) MUST be captured and sent back on the 944 when confirming actual receipts against this PO/UPC.

W04-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

This is the quantity of units shipped. For pre-packs this is the total number of units NOT the total number of pre-packs.

W04-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each
• PK: Pre-pack

W04-03 · 438 · U.P.C. Case Code · Optional · String (AN) · Min 12 Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

Usage notes

If sent, this will be the UPC of the pre-pack that to which this component UPC belongs. This element will only be sent if this UPC is a component of a prepack.

W04-04 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: BC Style Number

W04-05 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Seller’s Style Number

W04-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

W04-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Universal Product Code (UPC)
European Article Number (EAN)

W04-14 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LT: PO Number

W04-15 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The production PO number shipment is referencing.

030 Detail > 0200 Loop > G69

G69 Line Item Detail - Description

Optional · Max use 5

To describe an item in free-form format

Usage notes

Used to transmit detail level free form notes/messages.

G69-01 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

Free-form descriptive text

Usage notes

Product description or detail notes/messages.

040 Detail > 0200 Loop > N9

N9 Reference Identification

Required · Max use 200

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

This segment will be used to transmit additional item information. If the BC PO line number is sent it MUST be captured and returned on the corresponding 944.

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 97: BC Dimension Code
• BL: BC Label Code
• CO: Product Country of Origin
• D5: BC Color Code
• KZ: Ship Terms
• LI: BC PO line number
• LT: Contractor Lot Number
• PE: Port of Exit
• PR: Price (Product Cost per Unit)
• SB: BC Size Bucket Code
• SR: BC Size Range Code
• SZ: BC Size Code
• U11: BC PO Detail UDF 11
• U12: BC PO Detail UDF 12
• X11: BC PO Header UDF 11
• X12: BC PO Header UDF 12

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Reference Identification
For N901=PR, this will be the amount.
For N901=KZ, this will be the BC shipment terms code.

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

Usage notes

For N901=PR, this will be the ISO currency code.
For N902=KZ, this will be the BC shipment terms description.

050 Detail > 0200 Loop > W20

W20 Line-Item Detail - Miscellaneous

Optional · Max use 2

To specify packing details of the items shipped

Usage notes

This segment will be sent ONLY for pre-packs to specify the total number of pre-packs and the total number of units per pre-pack.

If either Size (W20-02) or Unit or Basis for Measurement Code (W20-03) is present, then the other is required

W20-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

The number of pre-packs.

W20-02 · 357 · Size · Optional · Decimal number (R) · Min 1 Max 8

Size of supplier units in pack

Usage notes

The number of total units per pre-pack.

W20-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• ZZ: Mutually Defined

Summary

010 Summary > W03

W03 Total Shipment Information

Required · Max use 1

To provide totals relating to the shipment

Usage notes

Total stock keeping units to be shipped.

W03-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Total number of units shipped in transaction.

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample Transaction Set (Non-prepack)

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231207*0318*U*00401*000000001*0*T*>~
GS*AR*SENDERGS*RECEIVERGS*20231207*031849*000000001*X*004010~
ST*943*1234~
W06*N*XSN4DS4100012*20070301*5152041-03444*10042 ~
N1*SF**92*CHND1~
N1*ST**92*WH1~
N1*CN**92*023~
N9*WU*PSU28848991000~
N9*BM*09300700004282991~
G62*17*20070320~
NTE*WHI*PRODUCT EXPECTED DURING AM, EXPECTED FOR IMMEDIATE RE-SHIPMENT, 940’S~
NTE*WHI*PREVIOUSLY SENT FOR PICK RANGE 14801-14920~
W27*M*RDWY~
W10****200014880~
W04*800*EA**VN*M11M9100P*UP*737411419014*******LT*P91003~
N9*LI*01~
N9*D5*BLU~
N9*SZ*6X~
N9*SZ*4~
N9*97*32~
N9*BL*FEDERATED~
N9*U12*XYZ~
W04*1200*EA**VN*M11M9100P*UP*737411419022*******LT*P91003~
G69*CHANGE HANG TAGS TO X422l~
N9*LI*01~
N9*D5*BRN~
N9*SZ*6P~
N9*SZ*4~
N9*97*32~
N9*BL*FEDERATED~
N9*U12*NNN~
W04*800*EA**VN*M11M9100P*UP*737411419022*******LT*P91003~
N9*LI*01~
N9*D5*BLK~
N9*SZ*8R~
N9*SZ*4~
N9*97*32~
N9*BL*FEDERATED~
N9*U12*RRR~
W03*2800~
SE*39*1234~
GE*1*000000001~
IEA*1*000000001~

Sample Transaction Set (Prepack)

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231207*0318*U*00401*000000001*0*T*>~
GS*AR*SENDERGS*RECEIVERGS*20231207*031854*000000001*X*004010~
ST*943*4444~
W06*N*XSN4DS4100012*20070301*5152041-03444*10042 ~
N1*SF**92*CHND1~
N1*ST**92*WH1~
N1*CN**92*023~
N9*WU*PSU28848991000~
N9*BM*09300700004282991~
G62*17*20070320~
W27*M*RDWY~
W10****200014880~
W04*900*PK**VN*M11M9100P*UP*737411419014*******LT*P91003~
N9*LI*01~
N9*SZ*PPK~
N9*97*K21~
N9*SR*SZA~
N9*SB*1~
W20*50*18*ZZ~
W04*1200*PK**VN*M11M9100X*UP*837411419014*******LT*P91003~
N9*LI*01~
N9*SZ*PPK~
N9*97*X19~
N9*SR*SZA~
N9*SB*1~
W20*100*12*ZZ~
W03*2100~
SE*26*4444~
GE*1*000000001~
IEA*1*000000001~