Chewy Pharmacy
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Chewy Pharmacy. Contact Chewy Pharmacy for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
REF
0500
Reference Information
Max use 3
Required
PER
0600
Administrative Communications Contact
Max use 2
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
CSH
1100
Sales Requirements
Max use 5
Optional
SAC Loop
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1500
Date/Time Reference
Max use 4
Required
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Optional
N1 Loop Ship To
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
DR
Direct Ship
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Usage notes
REF
0500
Heading > REF

Reference Information

RequiredMax use 3
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
GK
Third Party Reference Number
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 2
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
BD
Buyer Name or Department
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
DF
Defined by Buyer and Seller
PP
Prepaid (by Seller)
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
CSH
1100
Heading > CSH

Sales Requirements

OptionalMax use 5
Usage notes
Example
CSH-01
563
Sales Requirement Code
Optional
Identifier (ID)
N
No Back Order
Y
Back Order if Out of Stock
SAC Loop
OptionalMax 25
SAC
1200
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
B720
Cooperative Advertising/Merchandising Allowance (Performance)
C000
Defective Allowance
D240
Freight
D260
Fuel Charge
F050
Other (See related description)
F800
Promotional Allowance
F970
Rebate
G860
Shrink Allowance
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
SAC-15
352
Description
Required
String (AN)
Min 1Max 80
SAC Loop end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1
Usage notes
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
1500
Heading > DTM

Date/Time Reference

RequiredMax use 4
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
037
Ship Not Before
038
Ship No Later
118
Requested Pickup
Required
Date (DT)
CCYYMMDD format
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 1
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
A
Air
K
Backhaul
M
Motor (Common Carrier)
P
Private Carrier
T
Best Way (Shippers Option)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
TD5-12
284
Service Level Code
Optional
Identifier (ID)
3D
Three Day Service
AM
A.M.
CG
Ground
CX
Express Service
DC
Delivery Confirmation
DS
Door Service
ET
Proof of Delivery (POD) with Signature
FC
First Class
G2
Standard Service
ND
Next Day Air
NH
Next Day Hundred Weight
ON
Overnight
PB
Priority Mail
PI
Priority Mail Insured
PM
PM
SA
Same Day
SC
Second Day Air
SD
Saturday
SE
Second Day
SG
Standard Ground
SH
Second Day Hundred Weight
SI
Standard Ground Hundred Weight
N9 Loop
OptionalMax 10
N9
2950
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use 1
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
N1 Loop Bill-To-Party and Vendor
OptionalMax 2
Usage notes
Variants (all may be used)
N1 Loop Ship To
N1
3100
Heading > N1 Loop Bill-To-Party and Vendor > N1

Party Identification

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
VN
Vendor
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N2
3200
Heading > N1 Loop Bill-To-Party and Vendor > N2

Additional Name Information

OptionalMax use 1
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
3300
Heading > N1 Loop Bill-To-Party and Vendor > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > N1 Loop Bill-To-Party and Vendor > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > N1 Loop Bill-To-Party and Vendor > PER

Administrative Communications Contact

OptionalMax use 1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Loop Bill-To-Party and Vendor end
N1 Loop Ship To
RequiredMax 1
Usage notes
Variants (all may be used)
N1 Loop Bill-To-Party and Vendor
N1
3100
Heading > N1 Loop Ship To > N1

Party Identification

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N2
3200
Heading > N1 Loop Ship To > N2

Additional Name Information

OptionalMax use 1
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
3300
Heading > N1 Loop Ship To > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > N1 Loop Ship To > PER

Administrative Communications Contact

OptionalMax use 1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Loop Ship To end
Heading end

Detail

PO1 Loop
RequiredMax 100000
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
BA
Bale
BG
Bag
BO
Bottle
BX
Box
CA
Case
EA
Each
PH
Pack (PAK)
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
VN
Vendor's (Seller's) Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
GTIN 14-digit Data Structure
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID Loop
RequiredMax 4
Usage notes
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
02
General Product Form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1
Example
Optional
Numeric (N0)
Min 1Max 6
N9 Loop
OptionalMax 10
N9
3300
Detail > PO1 Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
MTX
3400
Detail > PO1 Loop > N9 Loop > MTX

Text

RequiredMax use 1
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
AMT Loop
OptionalMax >1
AMT
6000
Detail > PO1 Loop > AMT Loop > AMT

Monetary Amount Information

RequiredMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
1
Line Item Total
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
AMT Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax 1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
AMT
0200
Summary > CTT Loop > AMT

Monetary Amount Information

OptionalMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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