Carquest
/
Ship Notice/Manifest
  • Specification
  • EDI Inspector
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X12 856 Ship Notice/Manifest

X12 Release 4040

This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment.
The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop Shipment
HL
0100
Hierarchical Level
Max use 1
Required
TD1
1100
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
1200
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
TD4
1400
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max use 5
Optional
REF
1500
Reference Identification Bill of Lading Number
Max use 1
Required
REF
1500
Reference Identification Carrier's Reference Number (PRO/Invoice)
Max use 1
Optional
HL Loop Order
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00404
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004040
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Usage notes

ASN number must be associated to the entire shipment and must unique for at least 180 days after shipment.

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BSN03 is the date the shipment transaction set is created.
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
BSN-06
640
Transaction Type Code
Optional
Identifier (ID)

Code specifying the type of transaction

  • BSN06 is limited to shipment related codes.
  • BSN06 and BSN07 differentiate the functionality of use for the transaction set.
Usage notes

If PO BEG02 Order Type = DR, BSN06 must contain ZZ.

If PO BEG02 Order Type is not DR or the PO is manual, BSN06 must be blank.

ZZ
Mutually Defined
DTM
0400
Heading > DTM

Date/Time Reference Estimated Delivery

RequiredMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Shipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

017
Estimated Delivery
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
0400
Heading > DTM

Date/Time Reference Shipped

RequiredMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Heading end

Detail

HL Loop Shipment
RequiredMax >1
HL
0100
Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
1100
Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Usage notes

For Store shipments, the TD1 segment is not required.

Only one TD1 segment is allowed per ASN.

Example
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
TD1-01
103
Packaging Code
Optional
String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Part 1/1
CTN
Carton
MXD
Mixed
PLT
Pallet
UNT
Unit
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 5

Number of units (pieces) of the lading commodity

Usage notes

This value represents the number of handling units included in the shipment. A handling unit is the largest container that will be moved as a unit - pallet, carton, or loose line item.
For example: if a shipment has all line items containerized on pallets only the pallets would be counted as handling units. Please see the CARQUEST Supplier Product Labeling Requirements document for further clarification.

Each pallet must contain two copies of the same License Plate (LP) with a scannable barcode. For small parcels, each handling unit must contain one License Plate (LP) with a scannable barcode.

CARQUEST will accept the Lading Quantity as an integer value up to 5 digits.

TD1-06
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

GR
Gram
KG
Kilogram
LB
Pound
TD5
1200
Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

At least one iteration where the TD502="2" is required.

Example
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 30

Code identifying a party or other code

TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
J
Motor
M
Motor (Common Carrier)
O
Containerized Ocean
R
Rail
TD5-06
368
Shipment/Order Status Code
Optional
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

SH
Shipped (Date)
TD4
1400
Detail > HL Loop Shipment > TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

OptionalMax use 5

To specify transportation special handling requirements, or hazardous materials information, or both

Usage notes

For a DC Shipment, utilize this segment w hen a HAZMAT sticker will be placed on a handling unit on the shipment.

Example
TD4-01
152
Special Handling Code
Required
Identifier (ID)

Code specifying special transportation handling instructions

HAZ
Hazardous Cargo
REF
1500
Detail > HL Loop Shipment > REF

Reference Identification Bill of Lading Number

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

BOL should be a different value than the Pack Slip number.

CARQUEST will accept a Bill of Lading or Tracking Number up to 30 characters.

REF
1500
Detail > HL Loop Shipment > REF

Reference Identification Carrier's Reference Number (PRO/Invoice)

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop
RequiredMax >1
N1
2200
Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
ST
Ship To

Required

VN
Vendor
Z7
Mark-for Party
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

While any valid X12 code may be sent, the following is recommended:
91 Assigned by Seller (Used w hen N101 = ST, VN & Z7)
92 Assigned by Buyer (Used w hen N101 = SF)

91
Assigned by Seller or Seller's Agent

For ST, VN, and Z7

92
Assigned by Buyer or Buyer's Agent

For SF

N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

For a DC shipment, the Ship To N104 DC code must be 3 characters in length. Please see the Distribution Center Listing file for valid codes.

For a Store shipment, the Ship To N104 Store number must be 5 digits in length. Please see the Store Listing file for valid store codes.

The Ship From N104 is recommended and must be a unique, vendor-assigned ship from location code. It is used to identify the vendor shipping facility from which the goods are departing (not the trade partner ID).

N1 Loop end
HL Loop Order
OptionalMax >1
Usage notes

If an HLE is present, the HLO must be nested within the HLE.

Variants (all may be used)
HL Loop Transportation Equipment
HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
0500
Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

This field should contain the Buyer’s PO number, which can be found in the BEG03 element of the EDI 850 PO.

For manual order ASNs, use the PO communicated in a phone, fax, or email.

Please include the numeric portion of the printed PO only (not the leading DC code).

REF
1500
Detail > HL Loop Shipment > HL Loop Order > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PK
Packing List Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

CARQUEST will accept a Packing List Number up to 30 characters.

The Pack Slip number should be different from the BOL.

HL Loop Shipping Tare
RequiredMax >1
Usage notes

The HLT (Tare) loop is used to indicate a Pallet.

For Pick and Pack, the HLT loop is nested under the HLO loop. It may contain nested HLP or HLI loops.

The HLT loop is optional in the Pick and Pack structure.

HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
T
Shipping Tare
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > MAN

Marks and Numbers

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a pallet, the HLT MAN segment is required to convey the License Plate number.

Example:
HL83T
MAN
AI*00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical pallet is required.

For store shipments the License Plate on the physical pallet is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human-readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The scannable barcode number on the Pallet w ill be used.

This LP number must be unique for at least 180 days after shipment.

PAL
2150
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > PAL

Pallet Information

OptionalMax use 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

Usage notes

For DC shipments, this information provided in this segment is for the pallet.

The dimensions will be external measurements, if available.

The weight will be of the handling unit, if available.

Example
If either Unit Weight (PAL-05) or Unit or Basis for Measurement Code (PAL-06) is present, then the other is required
If Unit or Basis for Measurement Code (PAL-10) is present, then at least one of Length (PAL-07), Width (PAL-08) or Height (PAL-09) is required
If Length (PAL-07) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Width (PAL-08) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Height (PAL-09) is present, then Unit or Basis for Measurement Code (PAL-10) is required
PAL-05
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

  • PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
PAL-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

GR
Gram
KG
Kilogram
LB
Pound
PAL-07
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

  • PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PAL-09
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

  • PAL09 (Height) is the height of the pallet and load.
PAL-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CM
Centimeter
FT
Foot
IN
Inch
MR
Meter
HL Loop Item
OptionalMax >1
Usage notes

The HLI (Item) loop is used to indicate item information. For Pick and Pack, the HLI loop is nested in the below hierarchical structures. If the optional HLT and optional HLP loops are absent the HLI is nested directly under the HLO and becomes the largest handling unit. This would indicate the item not containerized which would be rare.

The HLI loop is required in the Pick and Pack structure.

Variants (all may be used)
HL Loop Pack
HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 30

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PL
Purchaser's Order Line Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

Usage notes

Line number in which the item was ordered on the 850.

LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
LIN-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Can be found in the PO109 of the EDI 850 PO or as a value in the Vision, Faxed or emailed order.

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
UCC - 12
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SK
Stock Keeping Unit (SKU)
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LT
Lot Number
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SN
Serial Number
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Any item with a quantity of zero must not be included in the ASN transaction.

The SN102 must contain a number greater than zero or the transaction will fail.

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
EA
Each
MAN
1900
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a loose line item (not containerized), the HLI MAN is required to convey the License Plate number.

Example:
HL83I
LIN
1BPG20170-1616PL22MFJ56
SN1*1EA
MANAI00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical loose line item is required.

For store shipments the physical pallet License Plate on the physical loose line item is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The LP number must be unique for at least 180 days after shipment.

If there is a loose Item on the Shipment, the scannable barcode number will be used.

DTM
2000
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > DTM

Date/Time Reference Expiration

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Production
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
2000
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > DTM

Date/Time Reference Production

OptionalMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Expiration
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

405
Production
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop Item end
HL Loop Pack
OptionalMax >1
Usage notes

The HLP (Pack) loop is used to indicate pack information. For Pick and Pack, the HLP loop is nested under the HLT (Tare) loop nested under the HLO (Order) loop. If the optional HLT is absent the HLP is nested directly under the HLO and becomes the largest handling unit.

Variants (all may be used)
HL Loop Item
HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a carton, the HLP MAN segment is required to convey the License Plate number.

Example:
HL83P
MAN
AI*00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical carton is required.

For store shipments the physical pallet License Plate on the physical carton is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human-readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The scannable barcode number on the carton will be used.

The LP must be unique for at least 180 days after shipment.

PAL
2150
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > PAL

Pallet Information

OptionalMax use 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

Usage notes

For DC shipments, this information provided in this segment is for the pack.

The dimensions will be external measurements, if available.

The weight will be of the handling unit, if available.

Example
If either Unit Weight (PAL-05) or Unit or Basis for Measurement Code (PAL-06) is present, then the other is required
If Unit or Basis for Measurement Code (PAL-10) is present, then at least one of Length (PAL-07), Width (PAL-08) or Height (PAL-09) is required
If Length (PAL-07) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Width (PAL-08) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Height (PAL-09) is present, then Unit or Basis for Measurement Code (PAL-10) is required
PAL-05
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

  • PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
PAL-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

GR
Gram
KG
Kilogram
LB
Pound
PAL-07
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

  • PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PAL-09
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

  • PAL09 (Height) is the height of the pallet and load.
PAL-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CM
Centimeter
FT
Foot
IN
Inch
MR
Meter
HL Loop Item
RequiredMax >1
Usage notes

The HLI (Item) loop is used to indicate item information. For Pick and Pack, the HLI loop is nested in the below hierarchical structures. If the optional HLT and optional HLP loops are absent the HLI is nested directly under the HLO and becomes the largest handling unit. This would indicate the item not containerized which would be rare.

The HLI loop is required in the Pick and Pack structure.

HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 30

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PL
Purchaser's Order Line Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

Usage notes

Line number in which the item was ordered on the 850.

LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
LIN-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Can be found in the PO109 of the EDI 850 PO or as a value in the Vision, Faxed or emailed order.

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
UCC - 12
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SK
Stock Keeping Unit (SKU)
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LT
Lot Number
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SN
Serial Number
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Any item with a quantity of zero must not be included in the ASN transaction.

The SN102 must contain a number greater than zero or the transaction will fail.

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
EA
Each
MAN
1900
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a loose line item (not containerized), the HLI MAN is required to convey the License Plate number.

Example:
HL83I
LIN
1BPG20170-1616PL22MFJ56
SN1*1EA
MANAI00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical loose line item is required.

For store shipments the physical pallet License Plate on the physical loose line item is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The LP number must be unique for at least 180 days after shipment.

If there is a loose Item on the Shipment, the scannable barcode number will be used.

DTM
2000
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > DTM

Date/Time Reference Expiration

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Production
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
2000
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > DTM

Date/Time Reference Production

OptionalMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Expiration
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

405
Production
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop Item end
HL Loop Pack end
HL Loop Shipping Tare end
HL Loop Order end
HL Loop Transportation Equipment
OptionalMax >1
Usage notes

CARQUEST is currently not utilizing information that may be provided in the HLE segment.

Variants (all may be used)
HL Loop Order
HL
0100
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
E
Transportation Equipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD3 Loop
RequiredMax >1
TD3
1300
Detail > HL Loop Shipment > HL Loop Transportation Equipment > TD3 Loop > TD3

Carrier Details (Equipment)

RequiredMax use 1

To specify transportation details relating to the equipment used by the carrier

Example
If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required
TD3-02
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

TD3-03
207
Equipment Number
Optional
String (AN)
Min 1Max 15

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

TD3-09
225
Seal Number
Optional
String (AN)
Min 2Max 15

Unique number on seal used to close a shipment

TD3 Loop end
REF
1500
Detail > HL Loop Shipment > HL Loop Transportation Equipment > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

SN
Seal Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

HL Loop Order
RequiredMax >1
Usage notes

If an HLE is present, the HLO must be nested within the HLE.

HL
0100
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
0500
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

This field should contain the Buyer’s PO number, which can be found in the BEG03 element of the EDI 850 PO.

For manual order ASNs, use the PO communicated in a phone, fax, or email.

Please include the numeric portion of the printed PO only (not the leading DC code).

REF
1500
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PK
Packing List Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

CARQUEST will accept a Packing List Number up to 30 characters.

The Pack Slip number should be different from the BOL.

HL Loop Shipping Tare
RequiredMax >1
Usage notes

The HLT (Tare) loop is used to indicate a Pallet.

For Pick and Pack, the HLT loop is nested under the HLO loop. It may contain nested HLP or HLI loops.

The HLT loop is optional in the Pick and Pack structure.

HL
0100
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
T
Shipping Tare
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > MAN

Marks and Numbers

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a pallet, the HLT MAN segment is required to convey the License Plate number.

Example:
HL83T
MAN
AI*00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical pallet is required.

For store shipments the License Plate on the physical pallet is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human-readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The scannable barcode number on the Pallet w ill be used.

This LP number must be unique for at least 180 days after shipment.

PAL
2150
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > PAL

Pallet Information

OptionalMax use 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

Usage notes

For DC shipments, this information provided in this segment is for the pallet.

The dimensions will be external measurements, if available.

The weight will be of the handling unit, if available.

Example
If either Unit Weight (PAL-05) or Unit or Basis for Measurement Code (PAL-06) is present, then the other is required
If Unit or Basis for Measurement Code (PAL-10) is present, then at least one of Length (PAL-07), Width (PAL-08) or Height (PAL-09) is required
If Length (PAL-07) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Width (PAL-08) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Height (PAL-09) is present, then Unit or Basis for Measurement Code (PAL-10) is required
PAL-05
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

  • PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
PAL-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

GR
Gram
KG
Kilogram
LB
Pound
PAL-07
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

  • PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PAL-09
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

  • PAL09 (Height) is the height of the pallet and load.
PAL-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CM
Centimeter
FT
Foot
IN
Inch
MR
Meter
HL Loop Item
OptionalMax >1
Usage notes

The HLI (Item) loop is used to indicate item information. For Pick and Pack, the HLI loop is nested in the below hierarchical structures. If the optional HLT and optional HLP loops are absent the HLI is nested directly under the HLO and becomes the largest handling unit. This would indicate the item not containerized which would be rare.

The HLI loop is required in the Pick and Pack structure.

Variants (all may be used)
HL Loop Pack
HL
0100
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 30

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PL
Purchaser's Order Line Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

Usage notes

Line number in which the item was ordered on the 850.

LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
LIN-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Can be found in the PO109 of the EDI 850 PO or as a value in the Vision, Faxed or emailed order.

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
UCC - 12
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SK
Stock Keeping Unit (SKU)
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LT
Lot Number
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SN
Serial Number
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Any item with a quantity of zero must not be included in the ASN transaction.

The SN102 must contain a number greater than zero or the transaction will fail.

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
EA
Each
MAN
1900
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a loose line item (not containerized), the HLI MAN is required to convey the License Plate number.

Example:
HL83I
LIN
1BPG20170-1616PL22MFJ56
SN1*1EA
MANAI00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical loose line item is required.

For store shipments the physical pallet License Plate on the physical loose line item is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The LP number must be unique for at least 180 days after shipment.

If there is a loose Item on the Shipment, the scannable barcode number will be used.

DTM
2000
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > DTM

Date/Time Reference Expiration

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Production
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
2000
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Item > DTM

Date/Time Reference Production

OptionalMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Expiration
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

405
Production
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop Item end
HL Loop Pack
OptionalMax >1
Usage notes

The HLP (Pack) loop is used to indicate pack information. For Pick and Pack, the HLP loop is nested under the HLT (Tare) loop nested under the HLO (Order) loop. If the optional HLT is absent the HLP is nested directly under the HLO and becomes the largest handling unit.

Variants (all may be used)
HL Loop Item
HL
0100
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a carton, the HLP MAN segment is required to convey the License Plate number.

Example:
HL83P
MAN
AI*00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical carton is required.

For store shipments the physical pallet License Plate on the physical carton is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human-readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The scannable barcode number on the carton will be used.

The LP must be unique for at least 180 days after shipment.

PAL
2150
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > PAL

Pallet Information

OptionalMax use 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

Usage notes

For DC shipments, this information provided in this segment is for the pack.

The dimensions will be external measurements, if available.

The weight will be of the handling unit, if available.

Example
If either Unit Weight (PAL-05) or Unit or Basis for Measurement Code (PAL-06) is present, then the other is required
If Unit or Basis for Measurement Code (PAL-10) is present, then at least one of Length (PAL-07), Width (PAL-08) or Height (PAL-09) is required
If Length (PAL-07) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Width (PAL-08) is present, then Unit or Basis for Measurement Code (PAL-10) is required
If Height (PAL-09) is present, then Unit or Basis for Measurement Code (PAL-10) is required
PAL-05
395
Unit Weight
Optional
Decimal number (R)
Min 1Max 8

Numeric value of weight per unit

  • PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
PAL-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

While any valid X12 code may be sent, the following is preferred:
GR Gram
KG Kilogram
LB Pound

GR
Gram
KG
Kilogram
LB
Pound
PAL-07
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

  • PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PAL-09
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

  • PAL09 (Height) is the height of the pallet and load.
PAL-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CM
Centimeter
FT
Foot
IN
Inch
MR
Meter
HL Loop Item
RequiredMax >1
Usage notes

The HLI (Item) loop is used to indicate item information. For Pick and Pack, the HLI loop is nested in the below hierarchical structures. If the optional HLT and optional HLP loops are absent the HLI is nested directly under the HLO and becomes the largest handling unit. This would indicate the item not containerized which would be rare.

The HLI loop is required in the Pick and Pack structure.

HL
0100
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 30

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PL
Purchaser's Order Line Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

Usage notes

Line number in which the item was ordered on the 850.

LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
LIN-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Can be found in the PO109 of the EDI 850 PO or as a value in the Vision, Faxed or emailed order.

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
UCC - 12
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SK
Stock Keeping Unit (SKU)
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LT
Lot Number
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SN
Serial Number
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Any item with a quantity of zero must not be included in the ASN transaction.

The SN102 must contain a number greater than zero or the transaction will fail.

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
EA
Each
MAN
1900
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

When the highest handling unit is a loose line item (not containerized), the HLI MAN is required to convey the License Plate number.

Example:
HL83I
LIN
1BPG20170-1616PL22MFJ56
SN1*1EA
MANAI00106862260024599671

For DC shipments a License Plate with a scannable barcode number on the physical loose line item is required.

For store shipments the physical pallet License Plate on the physical loose line item is optional.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
AI
UCC/EAN-128 Application Identifier (AI) and Data
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 20

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

This number should be a unique identifier for the handling unit, in human readable text, with a field length up to 18 characters plus 2 leading 0's indicating the Serial Shipping Container Code.

The LP number must be unique for at least 180 days after shipment.

If there is a loose Item on the Shipment, the scannable barcode number will be used.

DTM
2000
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > DTM

Date/Time Reference Expiration

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Production
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
2000
Detail > HL Loop Shipment > HL Loop Transportation Equipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > DTM

Date/Time Reference Production

OptionalMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Expiration
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

405
Production
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop Item end
HL Loop Pack end
HL Loop Shipping Tare end
HL Loop Order end
HL Loop Transportation Equipment end
HL Loop Shipment end
Detail end

Summary

SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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