X12 810 Invoice
This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00404
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004040
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Current CARQUEST PO numbers can repeat across DC locations. If your internal system requires a unique PO, please combine PO Number, Ship To, and PO Date to create a unique record identifier. However, CARQUEST will only accept the PO Number portion of that identifier in any PO Number field.
EDI Order:
Identifying number for Purchase Order assigned by the purchaser and found in the BEG03 of the Purchase Order when transmitted via EDI.
Example: BEG|00|NE|99999||20090601
Vision Order (will be retired soon):
Identifying number for Purchase Order assigned by the purchaser when transmitted via CQ VISION System can be found in the tag (ex. p99999).
Manual Order:
Identifying number for Purchase Order assigned by the purchaser when transmitted via Fax, Phone, or email (Free Form Text or number).
• At the end of the PO number will be a forward slash followed by the 3 character MFG code. This MFG code is to be returned at the line level on the 810 invoice.
• For a faxed order showing DC code as a prefix to the numeric PO
number please return only the numeric portion (exclude the Ship To DC code portion).
CARQUEST REQUIRES THAT THERE BE ONLY ONE PURCHASE ORDER PER INVOICE.
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
This code is Mandatory if provided on the PO. It can be found in the BEG04 of the 850 transaction.
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- CN
- Credit Invoice
- ZZ
- Mutually Defined
Standard Invoice
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code (Standard ISO) for country in whose currency the charges are specified
- CAD
- Canadian Dollar
- USD
- US Dollar
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
This element is included for future use.
Code specifying type of date or time, or both date and time
This element is included for future use.
Reference Identification Bill of Lading Number
To specify identifying information
At least one of the REF variants is mandatory and must be used to describe the entire shipment. Please also send as many of the additional elements as are available for the shipment.
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
Reference Identification Ship Notice/Manifest Number
To specify identifying information
At least one of the REF variants is mandatory and must be used to describe the entire shipment. Please also send as many of the additional elements as are available for the shipment.
Code qualifying the Reference Identification
- MA
- Ship Notice/Manifest Number
Reference Identification Tracking Number
To specify identifying information
At least one of the REF variants is mandatory and must be used to describe the entire shipment. Please also send as many of the additional elements as are available for the shipment.
Code qualifying the Reference Identification
- 2I
- Tracking Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
EDI Orders:
When shipping to a CARQUEST DC:
DC code found in N104 ST of the PO.
When shipping to a CARQUEST store:
DC code found in CQ store listing as responsible DC.
Vision Order (will be retired soon):
When shipping a Vision order to a CARQUEST store:
DC code sent in the tag of the Vision order.
Manual Orders:
When shipping to a CARQUEST DC or store:
CQ DC code provided by buyer or included on paper order.
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
EDI Orders:
When shipping to a CARQUEST DC:
DC code found in N104 ST of the PO.
When shipping to a CARQUEST store:
Store key found in N104 ST of the PO.
Vision Order (will be retired soon):
When shipping a Vision order to a CARQUEST store:
Store key sent in the tag of the Vision order.
Manual Orders:
When shipping to a CARQUEST DC or store:
DC code provided by buyer or included on paper order.
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
EDI Orders:
When shipping to a CARQUEST DC:
Vendor number provided by the CQ EDI team (one for US and one for Canada).
When shipping to a CARQUEST store:
Vendor number provided by the CQ EDI team (one for US and one for Canada).
Vision Order (will be retired soon):
When shipping a Vision order to a CARQUEST store:
Vendor number provided by the CQ EDI team (one for US and one for Canada).
Manual Orders:
When shipping to a CARQUEST DC or store:
Vendor number provided by the CQ EDI team (one for US and one for Canada).
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BG
- Bag
- BO
- Bottle
- BX
- Box
- CA
- Case
- CG
- Card
- CM
- Centimeter
- CN
- Can
- CR
- Cubic Meter
- DK
- Kilometers
- DR
- Drum
- DZ
- Dozen
- EA
- Each
- FT
- Foot
- GA
- Gallon
- GR
- Gram
- IN
- Inch
- KG
- Kilogram
- KT
- Kit
- LB
- Pound
- LT
- Liter
- ME
- Milligram
- ML
- Milliliter
- MM
- Millimeter
- MR
- Meter
- OZ
- Ounce - Av
- PC
- Piece
- PK
- Package
- PR
- Pair
- PT
- Pint
- QT
- Quart
- RL
- Roll
- SL
- Sleeve
- SO
- Spool
- ST
- Set
- TB
- Tube
- UN
- Unit
- YD
- Yard
Price per unit of product, service, commodity, etc.
CARQUEST accepts a Unit Price of up to 3 decimal positions.
Please send a Unit Price of zero when shipping free goods.
The Unit Price should include core charges and discounts if applicable.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Buyer's part number as communicated on the purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Vendor's Item Number is for informational use only and will not be tracked by CARQUEST.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- TP
- Product Type Code
Identifying number for a product or service
Manufacturer/Line Code. This mandatory 2 or 3-character code can be found in:
1 - The PO109 element on EDI orders.
2 - Within the (which we also duplicate in the ) tags in the Vision orders.
3 - Communicated on a special/manual order via fax, email, or phone.
Pricing Information
To specify pricing information
Code identifying pricing specification
The actual unit price is in the IT104.
THIS SEGMENT IS FOR LINE ITEMS WITH CORE ONLY -
This is a breakout of the unit price used for reference when unit price (IT104) is inclusive of core charge.
Whenever a core item is present in the IT1, the CTP segment must be sent with both code CRE and code RBT.
This segment is used for reference only.
All core charges must be included in the unit price.
- CRE
- Core Price
- RBT
- Rebuild
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- PK
- Packing List Number
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
The TDS01 Amount element is defined as an implied decimal format (N2). This is an X12 standard. Values transmitted in whole dollar must include all zeros in order for the translator to interpret the amount correctly.
Examples:
100 transmitted in this element is calculated as $1.00
10000 transmitted in this element is calculated as $100.00
100000 transmitted in this element is calculated as $1,000.00
TDS01 is derived using the following calculation:
TDS01 Amount = Sum of all IT1Line Item Extensions [ IT102 * IT104 ] rounded to two decimal positions.
- Sum of all SAC charge amounts (a positive number in SAC05 element).
- Sum of all SAC allowance amounts (a negative number in SAC05 element).
Tax Information
To specify tax information
This segment should be used to send Canadian taxes.
Code specifying the type of tax
- BE
- Harmonized Sales Tax
- CG
- Federal Value-added Tax (GST) on Goods
- PG
- State or Provincial Tax on Goods
- SP
- State/Provincial Tax
Monetary amount
- TXI02 is the monetary amount of the tax.
Alphanumeric characters assigned for differentiation within a transaction set
This element can be used to identify the type of tax present in the TXI01.
- GST
- Goods and Services Sales Tax
- HST
- Harmonized Sales Tax
- PST
- Provincial Sales Tax
- QST
- Quebec Sales Tax
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- C310
- Discount
Discount (In MOST cases, discounts are to be incorporated in the unit price. Discounts at this level require A/P team approval).
- D240
- Freight
- D500
- Handling
- F800
- Promotional Allowance
- H550
- Surcharge
- H850
- Tax
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
The SAC05 Amount element is defined as an implied decimal format (N2). This is an X12 standard. Values transmitted in whole dollar must include all zeros in order for the translator to interpret the amount correctly.
Examples:
100 transmitted in this element will be calculated as $1.00
10000 transmitted in this element will be calculated as $100.00
100000 transmitted in this element will be calculated as $1,000.00
The value in the SAC05 will be interpreted at face value. The SAC01 code is not used to determine whether the amount is added or subtracted from the invoice balancing. Negative values (the minus sign must be present at beginning of amount field) will reduce amount calculated from total extended line items while positive values (no sign expected) will increase amount calculated from total extended line items.
Example: -100 will be calculated as $-1.00
Thus, when CARQUEST calculates the sum of all line item extensions [ IT102 * IT104 ] plus the sum of all SAC05 amounts should match the TDS01 value transmitted.
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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