X12 820 Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Code designating the action to be taken by all parties
- C
- Payment Accompanies Remittance Advice
Used when sending EDI 820 directly to the Banks along with the shipment level details.
- I
- Remittance Information Only
Used when sending EDI 820 directly to CP along with the shipment level details.
Monetary amount
- BPR02 specifies the payment amount.
Total payment amount for all items.
Code indicating whether amount is a credit or debit
- C
- Credit
- D
- Debit
Code identifying the method for the movement of payment instructions
- ACH
- Automated Clearing House (ACH)
- X12
- X12
Code identifying the payment format to be used
- CCP
- Cash Concentration/Disbursement plus Addenda (CCD+) (ACH)
- CTX
- Corporate Trade Exchange (CTX) (ACH)
Code identifying the type of identification number of Depository Financial Institution (DFI)
- When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
- BPR06 and BPR07 relate to the originating depository financial institution (ODFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
- 04
- Canadian Bank Branch and Institution Number
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR08 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
Account number assigned
- BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions
Code identifying the type of identification number of Depository Financial Institution (DFI)
- BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
- 04
- Canadian Bank Branch and Institution Number
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR14 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
Account number assigned
- BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
- TRN03 identifies an organization.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- The CUR segment does not initiate a foreign exchange transaction.
Code identifying an organizational entity, a physical location, property or an individual
- PR
- Payer
Check Number
To specify identifying information
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- CK
- Check Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Transaction Reference Number
To specify identifying information
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- TN
- Transaction Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 097
- Transaction Creation
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- CT
- Central Time
- ET
- Eastern Time
- MT
- Mountain Time
- PT
- Pacific Time
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Provide Legal Entity names (Railinc/DUN & BRADSTREET).
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Provide Legal Entity names (Railinc/DUN & BRADSTREET).
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- BM
- Bill of Lading Number
If used, REF01 qualifier EQ with equipment number and DTM01 qualifier 011 with waybill date is required.
- EQ
- Equipment Number
If used, DTM01 with qualifier 011 is required for the waybill date.
- IV
- Seller's Invoice Number
CP Invoice number only.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Monetary amount
- RMR04 is the amount paid.
Monetary amount
- RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
- RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- BM
- Bill of Lading Number
If used, REF01 qualifier EQ with equipment number and DTM01 qualifier 011 with waybill date is required.
- CN
- Carrier's Reference Number (PRO/Invoice)
- EQ
- Equipment Number
- SI
- Shipper's Identifying Number for Shipment (SID)
A unique number (to the shipper) assigned by the shipper to identify the shipment.
- WY
- Waybill Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Bill of Lading
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
This is not a comprehensive list and only includes some of the most commonly used Date/Time Qualifiers.
- 095
- Bill of Lading
Invoice
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
This is not a comprehensive list and only includes some of the most commonly used Date/Time Qualifiers.
- 003
- Invoice
Shipped
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
This is not a comprehensive list and only includes some of the most commonly used Date/Time Qualifiers.
- 011
- Shipped
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample Containing Bill of Lading number (BM) and Equipment (EQ)
GS*RA*SENDERGS*RECEIVERGS*20231102*034852*000000001*X*004010
ST*820*000000001
BPR*C*67369.28*C*X12**04*000300000**0001200***04*000300000**10158000*20180424
TRN*1*S001624
CUR*PR*CAD
REF*CK* S001624
DTM*097*20180425
N1*PR*CUSTOMER NAME LLC
N1*PE*CANADIAN PACIFIC RAILWAY
ENT*1
RMR*BM*49646**7290.8*7290.8
REF*EQ*GACX001648
DTM*011*20180416
RMR*BM*49647**7290.8*7290.8
REF*EQ*GACX008265
DTM*011*20180416
RMR*BM*49648**7290.8*7290.8
REF*EQ*GACX001594
DTM*011*20180420
RMR*BM*49649**4415.17*4415.17
REF*EQ*PROX064123
DTM*011*20180413
SE*22*000000001
GE*1*000000001
IEA*1*000000001
Sample Containing CP Invoice Number
GS*RA*SENDERGS*RECEIVERGS*20231102*034902*000000001*X*004010
ST*820*000000001
BPR*C*7239.21*C*X12**04*000302300**1246000***04*000300001**1015000*20180425
TRN*1*E000021081
CUR*PR*USD
REF*TN* E000021081
DTM*097*20180426
N1*PR*CUSTOMER NAME INC
N1*PE*CANADIAN PACIFIC RAILWAY
ENT*1
RMR*IV*601669201**1661.04*1661.04*0
RMR*IV*601683520**1788.81*1788.81*0
RMR*IV*601683523**1263.12*1263.12*0
SE*13*000000001
GE*1*000000001
IEA*1*000000001
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