X12 850 Purchase Order

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Identification

Administrative Communications Contact

F.O.B. Related Instructions

Service, Promotion, Allowance, or Charge Information

Terms of Sale/Deferred Terms of Sale

Product/Item Description

Carrier Details (Routing Sequence/Transit Time)

Restrictions/Conditions

Reference Identification

Additional Name Information

Administrative Communications Contact

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
01: Cancellation
05: Replace
—
07: Duplicate
—

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

OS: Special Order
PR: Promotion
SA: Stand-alone Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-04

328

Release Number

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

REF

050

Heading > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

2I: Tracking Number
—
ACI: Ticket Number
—
CO: Customer Order Number
—
DO: Delivery Order Number
—
DP: Department Number
—
EV: Receiver Identification Number
—
IL: Internal Order Number
—
IRN: Importer's Reference Number to Letter of Credit
—
KK: Delivery Reference
—
KL: Contract Reference
—
L1: Letters or Notes
—
MH: Manufacturing Order Number
—
MI: Mill Order Number
—
MR: Merchandise Type Code
—
NB: Letter of Credit Number
—
ZZ: Mutually Defined
—

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

PER

060

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

AA: Authorized Representative
—
BD: Buyer Name or Department

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

FOB

080

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Example

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

Usage notes

—

CC: Collect
HP: Half Prepaid
PP: Prepaid (by Seller)

FOB-02

309

Location Qualifier

Optional

Identifier (ID)

—

Usage notes

—

DE: Destination (Shipping)
OR: Origin (Shipping Point)

FOB-03

Description

Optional

String (AN)

Min 1Max 80

—

FOB-04

334

Transportation Terms Qualifier Code

Optional

Identifier (ID)

—

Usage notes

—

01: Incoterms
—

FOB-05

335

Transportation Terms Code

Optional

Identifier (ID)

—

Usage notes

—

DAP: Delivered at Place (named place of destination)
—
DAT: Delivered at Terminal (named terminal at port or place of destination)
—

SAC Loop

OptionalMax >1

SAC

120

Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Usage notes

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

Usage notes

—

A: Allowance
C: Charge
N: No Allowance or Charge
—

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

Usage notes

—

C000: Defective Allowance
—
C300: Discount - Special
—
C310: Discount
—
D240: Freight
E740: New Store Allowance
E750: New Store Discount
—
F050: Other (See related description)
—
F810: Promotional Discount
F910: Quantity Discount
I060: Ticketing Service
I570: Warehouse
—

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

—

Usage notes

—

VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

SAC-04

1301

Agency Service, Promotion, Allowance, or Charge Code

Optional

String (AN)

Min 1Max 10

—

Usage notes

—

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC-06

378

Allowance/Charge Percent Qualifier

Optional

Identifier (ID)

—

1: Item List Cost
2: Item Net Cost
3: Discount/Gross
4: Discount/Net
5: Base Price per Unit
6: Base Price Amount
7: Base Price Amount Less Previous Discount

SAC-07

332

Percent

Optional

Decimal number (R)

Min 1Max 6

—

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

—

01: Bill Back
02: Off Invoice
03: Vendor Check to Customer
04: Credit Customer Account
05: Charge to be Paid by Vendor
06: Charge to be Paid by Customer
ZZ: Mutually Defined
—

SAC-15

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

SAC Loop end

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Optional

Identifier (ID)

—

08: Basic Discount Offered
—
12: 10 Days After End of Month (10 EOM)
14: Previously agreed upon
—

ITD-02

333

Terms Basis Date Code

Optional

Identifier (ID)

—

4: Specified Date
7: Effective Date
15: Receipt of Goods

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

Usage notes

—

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

ITD-08

362

Terms Discount Amount

Optional

Numeric (N2)

Min 1Max 10

—

ITD-11

342

Percent of Invoice Payable

Optional

Decimal number (R)

Min 1Max 5

—

Usage notes

—

ITD-12

Description

Optional

String (AN)

Min 1Max 80

—

ITD-14

107

Payment Method Code

Optional

Identifier (ID)

—

C: Pay By Check
L: Letter of Credit
—
U: Direct Pay to Others
—

DTM

150

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

007: Effective
—
037: Ship Not Before
—
038: Ship No Later
—
063: Do Not Deliver After
—
064: Do Not Deliver Before
—
375: Delivery Start
—
376: Delivery End
—

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

—

PID

190

Heading > PID

Product/Item Description

OptionalMax use 200

—

Usage notes

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

Description

Optional

String (AN)

Min 1Max 80

—

TD5

240

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Usage notes

—

Example

If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

—

A: Air
AE: Air Express
BU: Bus
C: Consolidation
CE: Customer Pickup / Customer's Expense
D: Parcel Post
E: Expedited Truck
H: Customer Pickup
L: Contract Carrier
LT: Less Than Trailer Load (LTL)
M: Motor (Common Carrier)
O: Containerized Ocean
P: Private Carrier
R: Rail
S: Ocean
SR: Supplier Truck
T: Best Way (Shippers Option)
U: Private Parcel Service

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

TD5-07

309

Location Qualifier

Optional

Identifier (ID)

—

Usage notes

—

KE: Port of Embarkation
—
PA: Port of Arrival

TD5-08

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

CTB

280

Heading > CTB

Restrictions/Conditions

OptionalMax use 5

—

Usage notes

—

Example

CTB-01

688

Restrictions/Conditions Qualifier

Required

Identifier (ID)

—

AA: Paperwork

CTB-02

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

N9 Loop

OptionalMax >1

295

Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

L1: Letters or Notes
—

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

N9-03

369

Free-form Description

Optional

String (AN)

—

Usage notes

—

GIFT MSG: Gift Message

MSG

300

Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

—

Usage notes

—

Example

If Number (MSG-03) is present, then Printer Carriage Control Code (MSG-02) is required

MSG-01

933

Free-Form Message Text

Required

String (AN)

Min 1Max 264

—

Usage notes

—

MSG-02

934

Printer Carriage Control Code

Optional

Identifier (ID)

—

NS: No advance before print

MSG-03

1470

Number

Optional

Numeric (N0)

Min 1Max 9

—

Usage notes

—

N9 Loop end

N1 Loop

OptionalMax >1

310

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

Usage notes

—

BT: Bill-to-Party
—
CB: Customs Broker
—
FW: Forwarder
—
OB: Ordered By
—
SF: Ship From
—
ST: Ship To
SU: Supplier/Manufacturer
—
VN: Vendor
—

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
—
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
—
92: Assigned by Buyer or Buyer's Agent
94: Code assigned by the organization that is the ultimate destination of the transaction set
UL: UCC/EAN Location Code

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

320

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

330

Heading > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

340

Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

Usage notes

—

PER

360

Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

DC: Delivery Contact
—
OC: Order Contact
—

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail
HP: Home Phone Number
—
TE: Telephone

PER-04

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

PER-06

Communication Number

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

010

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required

If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

PO1-02

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

AS: Assortment
—
EA: Each

PO1-04

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

WE: Wholesale Price per Each

PO1-06

Product/Service ID Qualifier

Optional

Identifier (ID)

—

Usage notes

—

EN: European Article Number (EAN) (2-5-5-1)
—
IN: Buyer's Item Number
—
UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-07

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IT: Buyer's Style Number
—
PU: Part Reference Number
—

PO1-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BO: Buyers Color
—

PO1-11

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IZ: Buyer's Size Code
—

PO1-13

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-14

Product/Service ID Qualifier

Optional

Identifier (ID)

—

PU: Part Reference Number
—

PO1-15

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-16

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BL: Brand/Label
—

PO1-17

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-18

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VA: Vendor's Style Number
—

PO1-19

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-20

Product/Service ID Qualifier

Optional

Identifier (ID)

—

CM: National Retail Merchants Association Color Code
—
VE: Vendor Color
—

PO1-21

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-22

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SZ: Vendor Alphanumeric Size Code (NRMA)
—

PO1-23

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

CTP Loop

OptionalMax >1

CTP

040

Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1

—

Usage notes

—

Example

CTP-02

236

Price Identifier Code

Optional

Identifier (ID)

—

ELC: Estimated Landed Cost
—
RTL: Retail
—

CTP-03

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

CTP Loop end

PID Loop

OptionalMax >1

Usage notes

—

PID

050

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

PID Loop end

PO4

090

Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

—

Usage notes

—

Example

PO4-01

356

Pack

Optional

Numeric (N0)

Min 1Max 6

—

PO4-14

810

Inner Pack

Optional

Numeric (N0)

Min 1Max 6

—

SAC Loop

OptionalMax >1

SAC

130

Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Usage notes

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

N: No Allowance or Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

Usage notes

—

A485: Assist Amount
—
B310: Commission Amount
B870: Customs Charge
B872: Customs Duty
C530: Duty Charge
D340: Goods and Services Charge
E560: Marking or Tagging Charge
F050: Other (See related description)
G530: Rework
G580: Royalties
H215: Specific Duty
H535: Supplemental Duty
I431: U.S. Customs Service (USCS) Flat Assist Amount
IDCT: Improper Documentation

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

—

Usage notes

—

VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI
—

SAC-04

1301

Agency Service, Promotion, Allowance, or Charge Code

Optional

String (AN)

Min 1Max 10

—

Usage notes

—

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

Usage notes

—

SAC-06

378

Allowance/Charge Percent Qualifier

Optional

Identifier (ID)

—

Z: Mutually Defined
—

SAC-07

332

Percent

Optional

Decimal number (R)

Min 1Max 6

—

Usage notes

—

SAC-15

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

CUR

135

Detail > PO1 Loop > SAC Loop > CUR

Currency

OptionalMax use 1

—

Usage notes

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

Usage notes

—

A9: Sales Office
BG: Buying Group

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

SAC Loop end

SDQ

190

Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500

—

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

AS: Assortment
EA: Each

SDQ-02

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

SDQ-03

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-04

Quantity

Required

Decimal number (R)

Min 1Max 15

—

SDQ-05

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-06

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-07

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-08

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-09

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-10

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-11

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-12

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-13

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-14

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-15

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-16

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-17

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-18

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-19

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-20

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-21

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-22

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SLN Loop

OptionalMax >1

SLN

470

Detail > PO1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1

—

Usage notes

—

Example

If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required

If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required

If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required

If either Product/Service ID Qualifier (SLN-19) or Product/Service ID (SLN-20) is present, then the other is required

If either Product/Service ID Qualifier (SLN-21) or Product/Service ID (SLN-22) is present, then the other is required

If either Product/Service ID Qualifier (SLN-23) or Product/Service ID (SLN-24) is present, then the other is required

If either Product/Service ID Qualifier (SLN-25) or Product/Service ID (SLN-26) is present, then the other is required

SLN-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

SLN-03

662

Relationship Code

Required

Identifier (ID)

—

I: Included

SLN-04

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

SLN-05

C001

Composite Unit of Measure

OptionalMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

SLN-06

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

SLN-07

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

WE: Wholesale Price per Each

SLN-09

Product/Service ID Qualifier

Optional

Identifier (ID)

—

Usage notes

—

EN: European Article Number (EAN) (2-5-5-1)
—
IN: Buyer's Item Number
—
UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP: U.P.C. Consumer Package Code (1-5-5-1)

SLN-10

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-11

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IT: Buyer's Style Number
—
PU: Part Reference Number
—

SLN-12

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-13

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BO: Buyers Color
—

SLN-14

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-15

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IZ: Buyer's Size Code
—

SLN-16

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

SLN-17

Product/Service ID Qualifier

Optional

Identifier (ID)

—

PU: Part Reference Number
—

SLN-18

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-19

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

Usage notes

—

SLN-20

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-21

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VA: Vendor's Style Number
—

SLN-22

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-23

Product/Service ID Qualifier

Optional

Identifier (ID)

—

CM: National Retail Merchants Association Color Code
—
VE: Vendor Color
—

SLN-24

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SLN-25

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SZ: Vendor Alphanumeric Size Code (NRMA)
—

SLN-26

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

TC2

505

Detail > PO1 Loop > SLN Loop > TC2

Commodity

OptionalMax use >1

—

Example

TC2-01

Commodity Code Qualifier

Required

Identifier (ID)

—

J: Harmonized System-Based Schedule B
—

TC2-02

Commodity Code

Required

String (AN)

Min 1Max 30

—

Usage notes

—

CTP

516

Detail > PO1 Loop > SLN Loop > CTP

Pricing Information

OptionalMax use 25

—

Usage notes

—

Example

CTP-02

236

Price Identifier Code

Optional

Identifier (ID)

—

ELC: Estimated Landed Cost
—
RTL: Retail
—

CTP-03

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

SAC Loop

OptionalMax >1

SAC

526

Detail > PO1 Loop > SLN Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

N: No Allowance or Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

Usage notes

—

A485: Assist Amount
B310: Commission Amount
B870: Customs Charge
B872: Customs Duty
C530: Duty Charge
D340: Goods and Services Charge
E560: Marking or Tagging Charge
F050: Other (See related description)
G530: Rework
G580: Royalties
H215: Specific Duty
H535: Supplemental Duty
I431: U.S. Customs Service (USCS) Flat Assist Amount
IDCT: Improper Documentation

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

—

VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI
—

SAC-04

1301

Agency Service, Promotion, Allowance, or Charge Code

Optional

String (AN)

Min 1Max 10

—

Usage notes

—

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

Usage notes

—

SAC-06

378

Allowance/Charge Percent Qualifier

Optional

Identifier (ID)

—

Z: Mutually Defined

SAC-07

332

Percent

Optional

Decimal number (R)

Min 1Max 6

—

SAC-15

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

CUR

527

Detail > PO1 Loop > SLN Loop > SAC Loop > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

Usage notes

—

A9: Sales Office
BG: Buying Group

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

SAC Loop end

N1 Loop

OptionalMax >1

Usage notes

—

535

Detail > PO1 Loop > SLN Loop > N1 Loop > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From
—

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

540

Detail > PO1 Loop > SLN Loop > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

550

Detail > PO1 Loop > SLN Loop > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

560

Detail > PO1 Loop > SLN Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

Usage notes

—

PER

590

Detail > PO1 Loop > SLN Loop > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

Min 2Max 2

—

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

Communication Number Qualifier

Optional

Identifier (ID)

—

HP: Home Phone Number
TE: Telephone

PER-04

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

PER-06