Burlington
/
Non-Merchandise Ship Notice/Manifest
  • Specification
  • EDI Inspector
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X12 856 Non-Merchandise Ship Notice/Manifest

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
REF
150
Reference Identification
Max use 1
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
05
Replace
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Required
Identifier (ID)
Usage notes
0001
Shipment, Order, Packaging, Item
0002
Shipment, Order, Item, Packaging
0004
Shipment, Order, Item
DTM
040
Heading > DTM

Date/Time Reference

OptionalMax use 10
Example
If Time Code (DTM-04) is present, then Time (DTM-03) is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
017
Estimated Delivery
067
Current Schedule Delivery
068
Current Schedule Ship
AA1
Estimated Point of Arrival
AA2
Estimated Point of Discharge
Required
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
DTM-04
623
Time Code
Optional
Identifier (ID)
AS
Alaska Standard Time
CS
Central Standard Time
ES
Eastern Standard Time
HS
Hawaii-Aleutian Standard Time
LT
Local Time
MS
Mountain Standard Time
NS
Newfoundland Standard Time
PS
Pacific Standard Time
TS
Atlantic Standard Time
Heading end

Detail

HL Loop
RequiredMax >1
Usage notes
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Usage notes
Example
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Optional
String (AN)
Min 3Max 5
Usage notes
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
Usage notes
TD1-03
23
Commodity Code Qualifier
Optional
Identifier (ID)
Min 1Max 1
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
Usage notes
G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
Usage notes
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Usage notes
KG
Kilogram
LB
Pound
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Usage notes
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Usage notes
FDE
Express Only M ID 2/4
FDEG
Ground Only
FDEN
Express, Ground & SmartPost
FXSP
SmartPost Only
TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)
Usage notes
A
Air
AE
Air Express
BU
Bus
C
Consolidation
CE
Customer Pickup / Customer's Expense
D
Parcel Post
E
Expedited Truck
H
Customer Pickup
L
Contract Carrier
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
O
Containerized Ocean
P
Private Carrier
R
Rail
S
Ocean
SR
Supplier Truck
T
Best Way (Shippers Option)
U
Private Parcel Service
TD5-06
368
Shipment/Order Status Code
Optional
Identifier (ID)
Usage notes
BK
Back Ordered from Previous Order
BP
Shipment Partial, Back Order to Ship on (Date)
CC
Shipment Complete on (Date)
PR
Partial Shipment
SS
Split Shipment
TD5-07
309
Location Qualifier
Optional
Identifier (ID)
Usage notes
PA
Port of Arrival
PB
Port of Discharge
PE
Port of Entry
TD5-08
310
Location Identifier
Optional
String (AN)
Min 1Max 30
Usage notes
REF
150
Detail > HL Loop > REF

Reference Identification

OptionalMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
AO
Appointment Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
CO
Customer Order Number
DP
Department Number
IA
Internal Vendor Number
IV
Seller's Invoice Number
PO
Purchase Order Number
SI
Shipper's Identifying Number for Shipment (SID)
VN
Vendor Order Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
N1 Loop
OptionalMax >1
Usage notes
N1
220
Detail > HL Loop > N1 Loop > N1

Name

RequiredMax use 1
Usage notes
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
OB
Ordered By
SF
Ship From
ST
Ship To
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
UL
UCC/EAN Location Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
240
Detail > HL Loop > N1 Loop > N3

Address Information

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
250
Detail > HL Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
Usage notes
N1 Loop end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1
Usage notes
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
TD1
110
Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Usage notes
Example
TD1-01
103
Packaging Code
Optional
String (AN)
Part 2/1
01
Aluminum
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
N1 Loop
OptionalMax >1
Usage notes
N1
220
Detail > HL Loop > HL Loop > HL Loop > N1 Loop > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
Z7
Mark-for Party
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
93
Code assigned by the organization originating the transaction set
94
Code assigned by the organization that is the ultimate destination of the transaction set
UL
UCC/EAN Location Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
240
Detail > HL Loop > HL Loop > HL Loop > N1 Loop > N3

Address Information

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
250
Detail > HL Loop > HL Loop > HL Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
Usage notes
N1 Loop end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
IT
Buyer's Style Number
VA
Vendor's Style Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SN1
030
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1
Usage notes
Example
SN1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
Usage notes
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Usage notes
AS
Assortment
EA
Each
SLN
040
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

RequiredMax use 1000
Usage notes
Example
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
SLN-03
662
Relationship Code
Required
Identifier (ID)
I
Included
SLN-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
Usage notes
SLN-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SLN-09
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
SLN-10
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IT
Buyer's Style Number
VA
Vendor's Style Number
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-13
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
SLN-14
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-15
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
SLN-16
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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