Burlington
/
Non-Merchandise Invoice
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Burlington. Contact Burlington for official EDI specifications. To report any errors in this guide, please contact us.
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X12 810 Non-Merchandise Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Invoice Sample: 840104
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 12
Optional
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
140
Date/Time Reference
Max use 10
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Example
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG01 is the invoice issue date.
Usage notes

Burlington Stores uses the 'BIG01' segment for the Invoice Issue Date;
expressed as CCYYMMDD; also known as the 'invoice date.' this is a critical piece of information in the invoicing process

BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 15

Identifying number assigned by issuer

Usage notes

Burlington Stores requires the invoice number in the BIG01, as of the time of this specification the invoice number MUST be numeric; all other values are removed prior to entry into the Burlington Stores 3-way match system. In other words, all prefixes, suffixes and non-numeric characters such as #, _, and -- are stripped out during translation into the Burlington Stores 3-way match system. For example, If the invoice is transmitted as 'ABC-123456-XYZ', the invoice number recorded in the Burlington Stores 3-way match system will be just '123456'

The maximum field length for Invoice in the Burlington Stores 3-way match system is 15 characters.

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG03 is the date assigned by the purchaser to purchase order.
Usage notes

Burlington Stores uses the 'BIG03' segment for the Purchase Order Date expressed as CCYYMMDD. This date can be sourced from the 'BEG05' Date field in thePurchase Order (850).

BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-05
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BIG-08
353
Transaction Set Purpose Code
Optional
Identifier (ID)

Code identifying purpose of transaction set

00
Original
05
Replace

Burlington Stores requires the vendor to contact AP to cancel any existing Invoices prior to using '05' in the BIG08 Transaction Set Purpose Code.

CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

Usage notes

Burlington Stores only supports USD at this time.

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

Usage notes

Burlington Stores only supports USD at this time, ISO 4217 Alphabetic Code for US Dollar = USD.

USD
US Dollar
REF
050
Heading > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
P4
Project Code

Burlington Stores uses the 'P4' qualifier to identify a project code when available so that this information is available to the seller to return on the invoice so that invoice processing is unimpeded.

RQ
Purchase Requisition Number

Burlington Stores uses the 'RQ' qualifier in the REF01 segment in the 850 to identify the 'requisition number' from the web order when the product is ordered through Bunzl. Burlington Stores uses the Bunzl requisition number from the web site as an external key to tie the Burlington Stores Purchase order number to the source of the purchase request (or requisition). Returning this value serves as an additional reference for the invoice in the event a systemic match to the order is not automatic. This reference value should be considered for use by any vendor accepting orders from Burlington Stores that originated in the Bunzl system.

Burlington Stores returns both the requisition number and the purchase order number in the purchase order document (850) in the REF02 segment. The 'requisition number' can be found in the Purchase Order Acknowledgement (855) in the BAK06 Request Reference Number field

VR
Vendor ID Number

Burlington Stores requires the 'VR' qualifier to identify the vendor on the invoice so that this information is available to the matching process and so that invoice processing continues unimpeded.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Burlington Stores requires the Purchase Order Line Item Identifier described by the REF02 segment with the 'BV' qualifier in the REF01. Burlington Stores sends the 'BV' qualifier in the REF01 segment in the purchase order to describe the Purchase Order Line Item Identifier found in the REF02 segment. The Burlington Stores procurement system issues the Purchase Order Line Item Identifier, which must be sent on subsequent documents such as the invoice to ensure accurate receipts and timely payments to our vendors.

N1 Loop
OptionalMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

RI
Remit To

Burlington Stores always requires 'Remit to' information. The N106 is used to indicate the remit-to party when the remit-to party is a factor. N106 can be used only when N101 contains code “RI”. If N101 equal to “RI” the identification code qualifier in N103 must be equal '1.'

Remit to address is transmitted to provide Burlington Stores with remittance address information or to override the vendor’s default pay site code in the event of a factor or other participating entity.

ST
Ship To

Burlington Stores requires the Ship To address with “ST” qualifier. When N101 = 'ST' and N103 = '92' then N104 = the Burlington Stores Store or DC#

*For a complete list of stores check
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

VN
Vendor
Z7
Mark-for Party
Optional
String (AN)
Min 1Max 32

Free-form name

Usage notes

Burlington Stores accepts a maximum field length of 32 in this field for example:
BT = Burlington Stores Warehouse, Inc.

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92
Assigned by Buyer or Buyer's Agent
94
Code assigned by the organization that is the ultimate destination of the transaction set
UL
UCC/EAN Location Code

The UCC/EAN Location Code is now known as the Global Location Number (GLN). The GLN is a globally unique 13 digit code for the identification of a legal, functional or physical location within the GS1 numbering system, formerly the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system. See more here:
http://www.gs1.org/docs/idkeys/GS1_Global_Location_Numbers.pdf

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

When N101 = “ST” and N103 = “92” then N104 = Store or DC#

For a complete list of stores check http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf

If N101 = “RI”, the identification code qualifier in N103 must = '1' and N104 must = D-U-N-S Number

N1-06
98
Entity Identifier Code
Optional
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

O4
Factor
N2
080
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Heading > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Burlington Stores assumes 'US' is the Country Code unless otherwise noted; Vendors should use country code when the address listed lies outside of the US

N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

Burlington Stores uses the 'ITD' segment on the Purchase orders to indicate the terms of sale agreement between the buyer and the seller.

Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the ITD segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.

The ITD segment is Optional in the invoice and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating discounts will not have an adverse effect.

If you are planning on using the ITD segment in the invoice, please make sure that your ITD segment matches the PO precisely inclusive of all the PO terms and discounts.

Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Usage notes

Need more details on Non merch Invoicing

01
Basic
36
Contract Basis
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

1
Ship Date
2
Delivery Date
3
Invoice Date
4
Specified Date
7
Effective Date
8
Invoice Transmission Date
15
Receipt of Goods

Burlington Stores uses the '15' qualifier to indicate that the extension days on the invoice is qualified using the 'receipt of goods' methodology.

Burlington Stores uses a valuated goods receipt method for processing invoices; the system posts a debit to the asset or goods and a credit to the ‘Goods receipt/invoice receipt’ clearing account in order to process the invoice. Invoices should be sent with periods dated from the 'receipt of goods' date

ITD-03
338
Terms Discount Percent
Required
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

The ITD03 or Terms Discount Percentage is expressed as a percent and is available to the purchaser if an invoice is paid on or before the terms Discount Due Date. The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as “10.5”, and 2% is sent as “2”.

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05
351
Terms Discount Days Due
Required
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07
386
Terms Net Days
Required
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
140
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Heading end

Detail

IT1 Loop
OptionalMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
Usage notes

Burlington Stores uses the IT101 to identify the Burlington Stores Purchase Order Line Number, this value must be numeric, the numeric character set consists of the numbers 0 to 9, for example: 1, 120, and 999 are all numeric values. Leading zeros are not used.

IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

Usage notes

Burlington Stores requires the use of the IT102 segment on invoices to indicate the Quantity of the items being invoiced.

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Burlington Stores requires the use of the IT103 segment on invoices to indicate the Unit or Basis for Measurement Code for the item(s) being invoiced.

BD
Bundle
BO
Bottle
BX
Box
CA
Case
CS
Cassette
DZ
Dozen

Burlington Stores uses the 'DZ' qualifier to describe items sold in dozens such as pens and pencils in the Burlington Stores Procurement System

EA
Each
GS
Gross

Burlington Stores uses the 'GS' qualifier to describe items sold in Gross quantities such as shoe clips and peds in the Burlington Stores Procurement System

KT
Kit
LO
Lot

Burlington Stores uses the 'LO' qualifier to describe items sold in Lots as would be the case for print jobs in the Burlington Stores Procurement System

PH
Pack (PAK)
PK
Package
PL
Pallet/Unit Load

Burlington Stores uses the 'PL' qualifier to describe pallet loads of items sold as such in the Burlington Stores Procurement System

PR
Pair

Burlington Stores uses the 'PR' qualifier to describe pairs of items sold in pairs only such as gloves in the Burlington Stores Procurement System

RL
Roll

Burlington Stores uses the 'RL' qualifier to describe sets of items sold by the roll such as garment film and shrink wrap in the Burlington Stores Procurement System

RM
Ream

Burlington Stores uses the 'RM' qualifier to describe reams of colored paper in the Burlington Stores Procurement System; Note: Standard 'Copy' paper uses the 'CS' qualifier.

ST
Set

Burlington Stores uses the 'ST' qualifier to describe sets of items such as size dividers in the Burlington Stores Procurement System

UN
Unit

Burlington Stores uses the 'UN' qualifier to describe units that are undefined by other means in the Burlington Stores procurement system

IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Burlington Stores requires the use of the IT104 segment on invoices to indicate the Unit Price for the item(s) being invoiced.

IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

NT
Net
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Usage notes

Burlington Stores requires the presence of the 'IN' qualifier or the 'UP'
qualifier in the IT106 Burlington Stores also requires the presence of the 'IT' qualifier or the 'VA' qualifier in the IT106

IN
Buyer's Item Number
IT
Buyer's Style Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PL
Purchaser's Order Line Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)

Burlington Stores requires the vendor to send 'UP' in the IT112 segment when available.

IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Burlington Stores requires the vendor to send 'UPC Code' in the IT113 segment whenever available.

TXI
040
Detail > IT1 Loop > TXI

State and Local Sales Tax

OptionalMax use 10

To specify tax information

Usage notes

Burlington Stores uses the 'VA' Tax Type Code to identify the Puerto Rico VAT Tax in the TXI01 field with the tax
Monetary Amount specified for the line item in the TXI02 field and Percent specified in the TXI03 field.

Example
Variants (all may be used)
TXIValue Added Tax
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

LS
State and Local Sales Tax
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
TXI
040
Detail > IT1 Loop > TXI

Value Added Tax

OptionalMax use 10

To specify tax information

Usage notes

Burlington Stores uses the 'VA' Tax Type Code to identify the Puerto Rico VAT Tax in the TXI01 field with the tax
Monetary Amount specified for the line item in the TXI02 field and Percent specified in the TXI03 field.

Example
Variants (all may be used)
TXIState and Local Sales Tax
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

VA
Value Added Tax
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
PID Loop
OptionalMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-03
559
Agency Qualifier Code
Required
Identifier (ID)

Code identifying the agency assigning the code values

  • Use PID03 to indicate the organization that publishes the code list being referred to.
AS
Assigned by Seller
PID-04
751
Product Description Code
Required
String (AN)
Min 1Max 12

A code from an industry code list which provides specific data about a product characteristic

  • PID04 should be used for industry-specific product description codes.
Usage notes

Burlington Stores sends the PID04 to communicate the Burlington Stores 'shipment ID' from the Procurement system in the PO sent to the vendor. the procurement system 'shipment ID' is a precise line reference used during the PO to Payment process at Burlington Stores. This reference must be returned to on the Invoice in the PID04 field.

PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
CAD
030
Summary > CAD

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Example
If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
CAD-01
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
AE
Air Express
BU
Bus
C
Consolidation
CE
Customer Pickup / Customer's Expense
D
Parcel Post
E
Expedited Truck
H
Customer Pickup
L
Contract Carrier
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
O
Containerized Ocean
P
Private Carrier
R
Rail
S
Ocean
SR
Supplier Truck
T
Best Way (Shippers Option)
U
Private Parcel Service
CAD-02
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

CAD-03
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

CAD-04
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

CAD-07
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
SI
Shipper's Identifying Number for Shipment (SID)
CAD-08
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop
OptionalMax >1
Usage notes

Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the SAC segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.

The SAC segment is Optional and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating allowances or charges will not have an adverse effect.

SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

C030
Delivery Surcharge

Burlington Stores is looking in the 'SAC02' where the 'SAC02' = C030 for delivery charges

D230
Freight Surcharge
D240
Freight
D270
Fuel Surcharge
D500
Handling

Burlington Stores is looking in the 'SAC02' where the 'SAC02' = D500 for any applicable handling charges

F050
Other (See related description)
F340
Pick/Up
G970
Small Order Charge
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

TXI
050
Summary > SAC Loop > TXI

Tax Information

OptionalMax use 10

To specify tax information

Usage notes

Burlington Stores uses this segment to describe any taxes levied on the preceding SAC segment as they would relate to Service, Promotion, Allowance, or Charge Information

Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

ET
Energy Tax
LO
Local Tax (Not Sales Tax)
LS
State and Local Sales Tax
PS
State or Provincial Tax on Services
SA
State or Provincial Fuel Tax
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
SAC Loop end
CTT
070
Summary > CTT

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Invoice Sample: 840104

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1357|U|00401|000000001|0|T|>
GS|IN|SENDERGS|RECEIVERGS|20231106|135734|000000001|X|004010
ST|810|000010287
BIG|20130718|29642585|20130711|840104||||00
REF|RQ|2421457
REF|VR|648121
N1|RI|SUPPLIER SALES COMPANY, LLC|1|0596518692900
N3|SUPPLIER AR DEPT.|100 COLLECTIONS CENTER DRIVE
N4|CHICAGO|IL|60693
N1|ST|BURLINGTON COAT FACTORY #568 G3|9|568
N3|320 WEST AVENUE P
N4|PALMDALE|CA|93551
DTM|011|20130718
IT1|18|1|BX|12.86||IN|01032.0015|VN|B4662060
PID|F||AS|1|SELF RETRACTING UTILITY KNIFE
IT1|4|1|PK|7.59||IN|00615.0040|VN|B83907065
PID|F||AS|1|HANG TAB 1.25X1-5/8
IT1|5|1|PK|6.23||IN|00615.0046|VN|B85310395
PID|F||AS|1|SOCK HANGER #32 BLACK
IT1|1|1|BX|15.17||IN|00018.0176|VN|F64600315
PID|F||AS|1|BURLINGTON COAT FACTORY
IT1|6|1|CS|18.1||IN|00620.0022|VN|14500164
PID|F||AS|1|URINAL SCREEN W/NONPARA BLOCK
IT1|27|2|EA|5||IN|01044.0003|VN|15409507
PID|F||AS|1|09507 JRT JR ESCORT T/T DISPR
IT1|19|1|PK|5.58||IN|01038.0032|VN|34764289
PID|F||AS|1|A/1526200 ALCOHOL WIPES 200
IT1|17|5|PK|2.76||IN|01025.0038|VN|423601025
PID|F||AS|1|AMRAM TAGGING NEEDLE STD #AAN
TDS|8933
CTT|8
SE|30|000010287
GE|1|000000001
IEA|1|000000001

Invoice Sample: 840132

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1357|U|00401|000000001|0|T|>
GS|IN|SENDERGS|RECEIVERGS|20231106|135744|000000001|X|004010
ST|810|000010288
BIG|20130718|29642586|20130711|840132||||00
REF|RQ|2421982
REF|VR|648121
N1|RI|SUPPLIER SALES COMPANY, LLC|1|0596518692900
N3|SUPPLIER AR DEPT.|100 COLLECTIONS CENTER DRIVE
N4|CHICAGO|IL|60693
N1|ST|BURLINGTON COAT FACTORY# 588 G3|9|588
N3|5243 AIRPORT ROAD
N4|TOLEDO|OH|43615
DTM|011|20130718
IT1|13|1|BX|22.93||IN|01032.0016|VN|B4662118
PID|F||AS|1|ROUNDED TIP REPLACEMENT BLADES
IT1|2|1|PK|7.59||IN|00615.0040|VN|B83907065
PID|F||AS|1|HANG TAB 1.25X1-5/8
IT1|1|1|BX|15.17||IN|00018.0176|VN|F64600315
PID|F||AS|1|BURLINGTON COAT FACTORY
IT1|11|1|BX|37.27||IN|01004.0091|VN|F65010185
PID|F||AS|1|01004.0091 PRICE REDUCTION TAG
IT1|12|1|RL|5.21||IN|01004.0092|VN|F65010191
PID|F||AS|1|01004.0092 PRICE REDUCTION
IT1|17|2|RL|5.84||IN|01056.0081|VN|F65010401
PID|F||AS|1|01056.0081 DISPLAY SHOE
IT1|3|1|CS|18.1||IN|00620.0022|VN|14500164
PID|F||AS|1|URINAL SCREEN W/NONPARA BLOCK
IT1|8|1|CS|6.6||IN|00670.0003|VN|778400075
PID|F||AS|1|ALV9 9VOLT ALKALINE BATTERY
TDS|12455
CTT|8
SE|30|000010288
GE|1|000000001
IEA|1|000000001

Invoice Sample: 842201

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1357|U|00401|000000001|0|T|>
GS|IN|SENDERGS|RECEIVERGS|20231106|135752|000000001|X|004010
ST|810|000010071
BIG|20130803|53121532|20130801|842201||||00
REF|RQ|2520959
REF|VR|648121
N1|RI|SUPPLIER SALES COMPANY |1|0596518695300
N3|REMIT PAYMENTS ONLY|PO BOX 8
N4|DALLAS|TX|752847348
N1|ST|BURLINGTON #559 G1|9|559
N3|6537 N.E. LOOP 820
N4|NORTH RICHLAND HILLS|TX|761806010
DTM|011|20130803
IT1|1|3|CS|61.64||IN|00034.0105|VN|76270850
TXI|LS|15.26
PID|F||AS|1|10004997 BURLINGTON COAT
TDS|20018
CTT|1
SE|17|000010071
GE|1|000000001
IEA|1|000000001

Invoice Sample: 843281

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1358|U|00401|000000001|0|T|>
GS|IN|SENDERGS|RECEIVERGS|20231106|135800|000000001|X|004010
ST|810|000010072
BIG|20130803|53121644|20130801|843281||||00
REF|RQ|2561040
REF|VR|648121
N1|RI| SUPPLIER SALES COMPANY|1|0596518695300
N3|REMIT PAYMENTS ONLY|PO BOX 847348
N4|DALLAS|TX|752847348
N1|ST|BURLINGTON #481 G1|9|481
N3|1200 S. ABELINE SREET
N4|AURORA|CO|800124629
DTM|011|20130803
IT1|4|10|CS|21.82||IN|01042.0004|VN|13800360
TXI|LS|17.46
PID|F||AS|1|HDN3660H 36X60 CANLINER H/D
IT1|2|8|CS|32.43||IN|01040.0064|VN|18309089
PID|F||AS|1|1019089 BRAG BAG 13-MIC
IT1|3|14|CS|30.16||IN|01040.0065|VN|18309090
PID|F||AS|1|1019090 BRAG BAG 15-MIC
IT1|1|2|CS|60.5||IN|01001.0007|VN|49055788
TXI|LS|9.68
PID|F||AS|1|9090-5788 BURLINGTON COAT
TDS|129100
SAC|C|D240|||24298||||||||||FREIGHT CHARGE (NO TAX)
CTT|4
SE|25|000010072
GE|1|000000001
IEA|1|000000001

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