X12 810 Non-Merchandise Invoice

Beginning Segment for Invoice

Functional Group Header

Transaction Set Header

Reference Identification

Additional Name Information

Terms of Sale/Deferred Terms of Sale

Baseline Item Data (Invoice)

State and Local Sales Tax

Product/Item Description

Total Monetary Value Summary

Service, Promotion, Allowance, or Charge Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

IN: Invoice Information (810,819)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

810: Invoice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BIG

020

Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

—

Example

BIG-01

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BIG-02

Invoice Number

Required

String (AN)

Min 1Max 15

—

Usage notes

—

BIG-03

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

BIG-04

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BIG-05

328

Release Number

Optional

String (AN)

Min 1Max 30

—

BIG-08

353

Transaction Set Purpose Code

Optional

Identifier (ID)

—

00: Original
05: Replace
—

CUR

040

Heading > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

Usage notes

—

BY: Buying Party (Purchaser)

CUR-02

100

Currency Code

Required

Identifier (ID)

—

Usage notes

—

USD: US Dollar

REF

050

Heading > REF

Reference Identification

OptionalMax use 12

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

DP: Department Number
P4: Project Code
—
RQ: Purchase Requisition Number
—
VR: Vendor ID Number
—

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

N1 Loop

OptionalMax >1

070

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

RI: Remit To
—
ST: Ship To
—
VN: Vendor
Z7: Mark-for Party

N1-02

Name

Optional

String (AN)

Min 1Max 32

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92: Assigned by Buyer or Buyer's Agent
94: Code assigned by the organization that is the ultimate destination of the transaction set
UL: UCC/EAN Location Code
—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

N1-06

Entity Identifier Code

Optional

Identifier (ID)

—

O4: Factor

080

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

090

Heading > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

100

Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

Usage notes

—

N1 Loop end

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Optional

Identifier (ID)

—

Usage notes

—

01: Basic
36: Contract Basis

ITD-02

333

Terms Basis Date Code

Optional

Identifier (ID)

—

1: Ship Date
2: Delivery Date
3: Invoice Date
4: Specified Date
7: Effective Date
8: Invoice Transmission Date
15: Receipt of Goods
—

ITD-03

338

Terms Discount Percent

Required

Decimal number (R)

Min 1Max 6

—

Usage notes

—

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-05

351

Terms Discount Days Due

Required

Numeric (N0)

Min 1Max 3

—

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-07

386

Terms Net Days

Required

Numeric (N0)

Min 1Max 3

—

ITD-12

352

Description

Optional

String (AN)

Min 1Max 80

—

DTM

140

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

Date

Optional

Date (DT)

CCYYMMDD format

—

Heading end

Detail

IT1 Loop

OptionalMax >1

IT1

010

Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

IT1-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

Usage notes

—

IT1-02

358

Quantity Invoiced

Required

Decimal number (R)

Min 1Max 10

—

Usage notes

—

IT1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

Usage notes

—

BD: Bundle
BO: Bottle
BX: Box
CA: Case
CS: Cassette
DZ: Dozen
—
EA: Each
GS: Gross
—
KT: Kit
LO: Lot
—
PH: Pack (PAK)
PK: Package
PL: Pallet/Unit Load
—
PR: Pair
—
RL: Roll
—
RM: Ream
—
ST: Set
—
UN: Unit
—

IT1-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

IT1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

NT: Net

IT1-06

Product/Service ID Qualifier

Required

Identifier (ID)

—

Usage notes

—

IN: Buyer's Item Number
IT: Buyer's Style Number
UP: U.P.C. Consumer Package Code (1-5-5-1)
VA: Vendor's Style Number

IT1-07

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

IT1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

IT1-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

IT1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

PL: Purchaser's Order Line Number

IT1-11

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

IT1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UP: U.P.C. Consumer Package Code (1-5-5-1)
—

IT1-13