Burlington
/
DTC Inventory Inquiry/Advice
  • Specification
  • EDI Inspector
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X12 846 DTC Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIA
020
Beginning Segment for Inventory Inquiry/Advice
Max use 1
Required
REF
060
Internal Vendor Number
Max use 12
Optional
REF
060
Purchase Order Number
Max use 12
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IB
Inventory Inquiry/Advice (846)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
846
Inventory Inquiry/Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA
020
Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

Example
BIA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BIA-02
755
Report Type Code
Required
Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

Usage notes

Burlington Stores requires the 'BIA103' segment to identify the Vendor’s ‘document’ to eliminate confusion between one data file or another from the same trading partner, Trading partners are encouraged to use the date (20120617) or Date/Time, or a simple counter function as would be used to similarly identify an ASN.

MB
Manufacturer/Distributor Inventory Report
BIA-03
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BIA03 identifies the number of the inquiry/advice that is transferred.
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIA04 identifies the date of the inquiry/advice that is transferred.
Usage notes

Burlington Stores uses the 'BIA04' segment as a reference for the Inventory date as an 'Updated as of'; in other words, if the vendor is batch processing where for example the inventory level is taken/stored on Monday however the inventory level transaction is on Tuesday, the 'BIA04' segment would reference Monday's date where the Inventory transaction would reference Tuesday's date.

Noting the time differential will provide insight into inventory practices of our vendors allowing Burlington Stores to adjust the inventory transaction into a 'best practices' model with our Trading Partners which may prove to be more practical than a 'Retail Driver' model.

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BIA05 identifies the time of the inquiry/advice that is transferred.
Usage notes

Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

REF
060
Heading > REF

Internal Vendor Number

OptionalMax use 12

To specify identifying information

Example
Variants (all may be used)
REFPurchase Order Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Burlington Stores requires the 'IA' qualifier in REF01 segment to identify the Internal Vendor Number found in the REF02 segment, using this reference as across reference to the internal vendor number particularly for direct ship vendors shipping consumer or internet orders, in other words vendors participating in the Direct to Consumer Program for web orders.

IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Burlington Stores uses the 'IA' qualifier to identify the specific Internal Vendor Number for the unique division of a specific Vendor that is defined by the buyer & vendor's sales representative.

REF
060
Heading > REF

Purchase Order Number

OptionalMax use 12

To specify identifying information

Example
Variants (all may be used)
REFInternal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

In addition to the 'IA' qualifier in REF01 segment used to identify the Internal Vendor Number, Burlington Stores will also accept the 'PO' qualifier in REF01 segment to identify the Purchase Order Number found in the REF02 segment to identify a particular purchase order related to the item or items communicated in the 846.

PO
Purchase Order Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop
RequiredMax >1
N1
080
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

VN
Vendor

Burlington Stores uses the 'VN' qualifier in the N101 segment in the Direct to Consumer Program to identify the Vendor’s Identity inclusive of all available shipping locations, as described in the N1, N3, and N4 segments that follow.

The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

Required
String (AN)
Min 1Max 60

Free-form name

N3
100
Heading > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
110
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Burlington Stores requires the N403 to use an Alphanumeric character set, the Alphanumeric character set consists of the numbers 0 to 9 and letters A to Z. There should be no punctuation marks used such as dashes (-), periods (.), or commas (,). Failure to use a strict Alphanumeric character set will result in document rejection. Burlington Stores can accept 'Zip Plus 4' where the Total Max Length = 9 (ZIP_CODE;
VARCHAR2(5) and ZIP_4, NUMBER(4)) as long as there are no punctuation marks such as dashes (-), periods (.), or commas (,) present in the N403 field.

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Burlington Stores uses the ISO 3166-1 Alpha-2 Code in this field and assumes 'US' is the Country Code unless otherwise specified; Vendors should include the N404 country code when the address listed lies outside of the US.

N1 Loop end
Heading end

Detail

LIN Loop
RequiredMax >1
LIN
010
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
Program.

Burlington Stores requires an 846 near real time whenever the available Item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using other identifiers found in the LIN04, LIN06, and LIN08 segments. Inclusion of the LIN04, LIN06, and LIN08 and their counterparts will go a long way to ensure accurate Inventory Information is provided to Burlington Stores' downstream system including the web store ensuring consumer orders are fulfilled timely and accurately.

Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Usage notes

Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

UP
U.P.C. Consumer Package Code (1-5-5-1)

Burlington Stores requires the 'UP' qualifier to identify Vendor Catalog items matching Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

IT
Buyer's Style Number
ST
Style Number

Burlington Stores uses the 'ST' qualifier in the LIN04 segments to represent the 'sellers' style number.

VA
Vendor's Style Number

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘VA’ qualifier indicating the Vendor's Style Number.

LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

BO
Buyers Color
CM
National Retail Merchants Association Color Code

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide inventory information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘CM’ qualifier indicating the National Retail Merchants Association Color Code, which along with other
identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

VE
Vendor Color
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code

Burlington Stores requires the 'UP' qualifier in the LIN02 to identify Vendor Catalog items, matching them to the Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

In case of an incorrect vendor UPC Code in the LIN03, Burlington Stores is also able to identify Vendor Catalog items using the ‘SM’ qualifier indicating the National Retail Merchants Association Size Code, which along with other
identifiers in the LIN will enable matching to Burlington Stores Catalog items in order to provide Inventory Information to Burlington Stores' downstream systems when applicable.

SZ
Vendor Alphanumeric Size Code (NRMA)
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label

Burlington Stores uses the Brand Name (with “BL” qualifier) when it exists.

PN
Company Part Number
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PID
030
Detail > LIN Loop > PID

Product/Item Description

OptionalMax use 200

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

QTY Loop
RequiredMax >1
QTY
320
Detail > LIN Loop > QTY Loop > QTY

Quantity

RequiredMax use 1

To specify quantity information

Usage notes

Burlington Stores uses the Inventory Inquiry/Advice (846) business message to enable vendors participating in the Direct to Consumer Program for web orders provide Burlington Stores with ‘near real time’ product inventory information.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer
Program.

Burlington Stores Requires an 846 near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

29
Projected Available Inventory

Burlington Stores will accept Projected Available Inventory for items currently out of stock related to Future Availability (>TODAY) only for trade items actively being traded between Burlington Stores and the Trading Partner.

When sending Projected Available Inventory send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes.

In other words, DTM01 (169) must accompany the QTY01(29), it should be sent just once and no more than 1 week in advance for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner.

33
Quantity Available for Sale (stock quantity)

Burlington Stores uses the '33' qualifier to identify the Available Inventory (Availability = TODAY) for trade items actively being traded between Burlington Stores and the Trading Partner.

The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

Inventory levels should be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

Burlington Stores Requests an 846 near real time by always sending the '33' qualifier in the QTY01 with zero quantity in the the QTY02 on the QTY whenever the available quantity goes to 0;

Burlington suppliers are required at minimum to send this transaction once per day and only for trade items currently being transacted between Burlington Stores and the Trading Partner.

QTY-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Burlington Stores requires Inventory levels (Quantity) to be reported at the total product level inclusive of all available shipping locations for the Direct to Consumer program thus allowing all the parties to synchronize product inventory in the Direct to Consumer Program.

QTY-03
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
DTM
355
Detail > LIN Loop > QTY Loop > DTM

Available

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMProduct Availability Date
If Time Code (DTM-04) is present, then Time (DTM-03) is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

Burlington Stores requests an 846 in near real time whenever the available item quantity goes to 0; at minimum suppliers are required to send this transaction once per day and only for trade items currently being traded between Burlington Stores and the Trading Partner, use the ‘018’ qualifier in the DTM01, the DTM02 should reflect the current date (= TODAY).

Burlington Stores requires on this 846 the ‘018’ qualifier in the DTM01 with the current date in the DTM02 on the DTM and with the '33' qualifier in the QTY01 and zero quantity in the QTY02 on the QTY whenever the available quantity goes to 0. The transaction set has been structured so that inventory positions can be reported as of a specific date and time to notify a buyer of total quantity available as reflected in the supplier’s entire supply chain system.

018
Available
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

DTM-04
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

AS
Alaska Standard Time
CS
Central Standard Time
ES
Eastern Standard Time
HS
Hawaii-Aleutian Standard Time
LT
Local Time
MS
Mountain Standard Time
NS
Newfoundland Standard Time
PS
Pacific Standard Time
TS
Atlantic Standard Time
DTM
355
Detail > LIN Loop > QTY Loop > DTM

Product Availability Date

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMAvailable
If Time Code (DTM-04) is present, then Time (DTM-03) is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

Burlington Stores will accept Product Availability Dates for items currently out of stock related and only for trade items actively being traded between Burlington Stores and the Trading Partner.

When sending Product Availability Dates send the ‘29’ qualifier in the QTY01 segment to identify the Projected Available Inventory. When indicating a ‘Future’ availability indicate the ‘future’ date; use the ‘169’ qualifier in the DTM01 with the DTM02 reflecting the future date. Future availability should however be limited to a max limit of 7 days, after which only changes to the original Projected Available Inventory date should the original availability date changes.

In other words, DTM01 (169) must only be used to accompany the QTY01 (29), for items currently out of stock and only for trade items actively being traded between Burlington Stores and the Trading Partner, it should be sent just once and no more than 1 week in advance.

169
Product Availability Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Burlington Stores preference is for a 24-hour clock time as follows: HHMM or HHMMSS.

DTM-04
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

AS
Alaska Standard Time
CS
Central Standard Time
ES
Eastern Standard Time
HS
Hawaii-Aleutian Standard Time
LT
Local Time
MS
Mountain Standard Time
NS
Newfoundland Standard Time
PS
Pacific Standard Time
TS
Atlantic Standard Time
QTY Loop end
LIN Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1354*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135455*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*0600
REF*IA*111111
N1*VN*Vendor Group
N3*1532 S Washington Ave
N4*Piscataway*NJ*08854*US
LIN*1*UP*111111111111*IT*80059*BO*SILV/BLK*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*222222222222*IT*14360*BO*SILV/PINK*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
LIN*3*UP*333333333333*IT*13930*BO*GOLD*IZ*QTY
QTY*33*100*EA
DTM*018*20140206
CTT*3
SE*17*14613
GE*1*000000001
IEA*1*000000001

Sample 2

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1355*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135504*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*180922
REF*IA*123456
N1*VN*CLOTHING VENDOR
LIN*1*UP*444444444444*IT*T1866A*BO*IVORY/CHARC*IZ*XS
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*555555555555*IT*T1866A*BO*IVORY/CHARC*IZ*S
QTY*33*100*EA
DTM*018*20140206
LIN*3*UP*666666666666*IT*T1866A*BO*IVORY/CHARC*IZ*M
QTY*33*100*EA
DTM*018*20140206
CTT*3
SE*15*14613
GE*1*000000001
IEA*1*000000001

Sample 3

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1355*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135512*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*160633
REF*IA*22222
N1*VN*Vendor Name C/O MIDWEST WAREHOUSE
N3*2600 INTERNATIONAL Drive
N4*Miami*FL*00000*US
LIN*1*UP*777777777777*VA*NE802-16I*BO*QUE-ROAST BF*IZ*QTY
QTY*33*0*EA
DTM*018*20140206
LIN*2*UP*888888888888*VA*NEB102-16I*BO*QUE-BACON*IZ*QTY
QTY*33*0*EA
DTM*018*20140206
LIN*3*UP*999999999999*VA*14792-14G*BO*QUE-MAPLE*IZ*QTY
QTY*29*0*EA
DTM*169*20140213
CTT*3
SE*17*14613
GE*1*000000001
IEA*1*000000001

Sample 4

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1355*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*135524*000000001*X*004010
ST*846*14613
BIA*00*MB*02062014*20140206*1752
REF*IA*33333
N1*VN*Vendor Name
N3*1201 C ST NW
N4*AUBURN*WA*98001
LIN*1*UP*878615045347*VA*S5LWFY-210
QTY*33*100*EA
DTM*018*20140206
LIN*2*UP*878615011106*VA*S2INCZ-043
QTY*33*0*EA
DTM*018*20140206
LIN*3*UP*878615024465*VA*S4CHDZ033
QTY*33*100*EA
DTM*018*20140206
LIN*4*UP*878615024724*VA*S2SBDY033
QTY*33*100*EA
DTM*018*20140206
LIN*5*UP*878615024663*VA*S2SBDZ033
QTY*33*100*EA
DTM*018*20140206
CTT*5
SE*23*14613
GE*1*000000001
IEA*1*000000001

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