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X12 824 Application Advice

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Original Transaction Identification

Technical Error Description

Note/Special Instruction

Max use 100

Optional

090

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

AG: Application Advice (824)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

824: Application Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BGN

020

Heading > BGN

Beginning Segment

RequiredMax use 1

—

Example

BGN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BGN-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

BGN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

Heading end

Detail

OTI Loop

RequiredMax >1

OTI

010

Detail > OTI Loop > OTI

Original Transaction Identification

RequiredMax use 1

—

Example

If Transaction Set Control Number (OTI-09) is present, then Group Control Number (OTI-08) is required

OTI-01

110

Application Acknowledgment Code

Required

Identifier (ID)

—

TC: Transaction Set Accept with Data Content Change
TE: Transaction Set Accept with Error
TP: Transaction Set Partial Accept/Reject
TR: Transaction Set Reject

OTI-02

128

Reference Identification Qualifier

Required

Identifier (ID)

—

TN: Transaction Reference Number

OTI-03

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

OTI-04

142

Application Sender's Code

Optional

String (AN)

Min 2Max 15

—

OTI-05

124

Application Receiver's Code

Optional

String (AN)

Min 2Max 15

—

OTI-06

373

Date

Optional

Date (DT)

CCYYMMDD format

—

OTI-07

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

OTI-08

Group Control Number

Optional

Numeric (N0)

Min 1Max 9

—

OTI-09

329

Transaction Set Control Number

Optional

Numeric (N)

Min 4Max 9

—

OTI-10

143

Transaction Set Identifier Code

Optional

Identifier (ID)

Min 3Max 3

—

TED Loop

OptionalMax >1

TED

070

Detail > OTI Loop > TED Loop > TED

Technical Error Description

RequiredMax use 1

—

Example

TED-01

647

Application Error Condition Code

Required

Identifier (ID)

—

006: Duplicate
007: Missing Data
009: Invalid Date
010: Total Out of Balance
012: Invalid Combination
024: Other Unlisted Reason
802: Invalid Debit or Credit Flag Code
807: Missing or Invalid Originating Account Number
808: Missing or Invalid Receiving Account Number
810: Effective Payment Date is Past
812: Missing Transaction Reference or Trace Number
813: Missing or Invalid Payee Name and Address
815: Duplicate Batch
817: Duplicate Trace Number
834: Missing or Invalid Effective Payment Date
847: Closed/Non-Existent Account Number
848: Incorrect Data
849: Corrected Data
DUP: Duplicate Transaction
HUG: Quantity of Handling Units Shipped Greater Than the Quantity Specified
IID: Invalid Identification Code
IQT: Invalid Quantity
IWT: Invalid Weight
MA: Missing or Invalid Store Number
MB: Missing or Invalid Purchase Order Number
MC: Missing or Invalid Bill of Lading Number
MD: Missing or Invalid Invoice Date
MDN: Missing Department Number
MF: Missing or Invalid Internal Vendor Number
MG: Missing or Invalid U.P.C. Code
MH: Missing or Invalid DUNS Number
MJ: Missing or Invalid Terms
T: Unauthorized Transaction Set Purpose Code

TED-02

Free Form Message

Optional

String (AN)

Min 1Max 60

—

TED-07

724

Copy of Bad Data Element

Optional

String (AN)

Min 1Max 99

—

NTE

080

Detail > OTI Loop > TED Loop > NTE

Note/Special Instruction

OptionalMax use 100

—

Usage notes

—

Example

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

TED Loop end

OTI Loop end

090

Detail > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Detail end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

ASN contains more than one shipment

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1355|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135539|000000001|X|004010
ST|824|0001
BGN|00|24971559|20140522
OTI|TR|TN|205718|089087787|6126750000|20140522|2011|856000388|12959|856
TED|012|ASN contains more than one shipment (ship to's) and may be a
NTE||mixture of East Coast and West Coast DC's;
SE|6|0001
GE|1|000000001
IEA|1|000000001

Duplicate ASN is flagged as original (BSN01=00)

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1355|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135546|000000001|X|004010
ST|824|0001
BGN|00|24968273|20140522
OTI|TE|TN|1761453201405221112|2122441136|6126750000|20140522|1112|176|1760001|856
TED|DUP|The shipment contained in the ASN is flagged as
NTE||original(BSN01=00),when an ASN has already been received and accepted for this
NTE||shipment;The original documents should use the '00' in the BSN01;documents
NTE||being resent should use '05' in the BSN01;
SE|8|0001
GE|1|000000001
IEA|1|000000001

Duplicate invoice number

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1355|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135557|000000001|X|004010
ST|824|0001
BGN|00|24968010|20140522
OTI|TR|TN|8811419|2124658122|6126750000|20140522|1120|100029526|1001|810
TED|006|Duplicate invoice number|||||8811419
SE|5|0001
GE|1|000000001
IEA|1|000000001

Incorrect Unit of Measure

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1356|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135606|000000001|X|004010
ST|824|0001
BGN|00|24962395|20140521
OTI|TE|TN|052117129|72629|6126750000|20140521|1700|4469|167267|856
TED|848|The ASN Unit of Measure is not AS for item with subitem;To
NTE||avoid additional errors, documents being resent should use '05' in the
NTE||BSN01;IN:PO2335698LN2;
TED|848|The ASN Unit of Measure is not AS for item with subitem;To
NTE||avoid additional errors, documents being resent should use '05' in the
NTE||BSN01;IN:PO2335698LN2;
TED|848|The ASN Unit of Measure is not AS for item with subitem;To
NTE||avoid additional errors, documents being resent should use '05' in the
NTE||BSN01;IN:PO2335698LN2;
TED|848|The ASN Unit of Measure is not AS for item with subitem;To
NTE||avoid additional errors, documents being resent should use '05' in the
NTE||BSN01;IN:PO2335698LN2;
TED|848|The ASN Unit of Measure is not AS for item with subitem;To
NTE||avoid additional errors, documents being resent should use '05' in the
NTE||BSN01;IN:PO2335698LN2;
TED|848|The ASN Unit of Measure is not AS for item with subitem;To
NTE||avoid additional errors, documents being resent should use '05' in the
NTE||BSN01;IN:PO2335698LN2;
SE|22|0001
GE|1|000000001
IEA|1|000000001

Invalid Buyer's Item Number

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1356|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135615|000000001|X|004010
ST|824|0001
BGN|00|24927439|20140513
OTI|TR|TN|75255|118841501|6126750000|20140513|1900|86898|868980001|856
TED|848|ASN contains invalid Buyer's Item Number(IN),makes invalid
NTE||ref to style in the LIN02/SNL09;ASN must contain valid ref to the Buyer's Item
NTE||Number(IN)/UPC Code(UP),valid ref to the Buyer's Style(IT)/Vendor's Style(VA)
NTE||in the LIN02 and/or the SLN09;IN:65712935;
TED|848|ASN contains invalid SKU#; The ASN must contain valid
NTE||reference to either the Buyer's Item Number (IN) or UPC Code (UP) plus a valid
NTE||reference to the Buyer's Style Number (IT) or the Vendor's Style Number (VA) in
NTE||the LIN02 and/or the SLN09;IN:65712935;
SE|12|0001
GE|1|000000001
IEA|1|000000001

Invalid identification code qualifier

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1356|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135624|000000001|X|004010
ST|824|0001
BGN|00|24975675|20140523
OTI|TE|TN|2863349|006415087|6126750000|20140523|1845|12777|127770001|856
TED|848|Invalid identification code qualifier at the order level in
NTE||N103.;Value:OB
SE|6|0001
GE|1|000000001
IEA|1|000000001

Invalid packaging code

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1356|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135633|000000001|X|004010
ST|824|0001
BGN|00|24962921|20140521
OTI|TE|TN|123|364430512|6126750000|20140521|1705|804|1000|856
TED|848|Invalid packaging code at the order level in TD101.;Value is
NTE||empty
TED|848|Invalid packaging code at the order level in TD101.;Value is
NTE||empty
TED|848|Invalid packaging code at the order level in TD101.;Value is
NTE||empty
SE|10|0001
GE|1|000000001
IEA|1|000000001

More than one 'ship from'

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1356|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135643|000000001|X|004010
ST|824|0001
BGN|00|24936699|20140515
OTI|TE|TN|750343|092000595|6126750000|20140515|1344|1266|6425|856
TED|848|ASN contains more than one 'ship from' address; ASNs are
NTE||shipment based. A single shipment cannot come from more than one distribution
NTE||or shipping point;
TED|010|The carton count at the shipment level didn't match the
NTE||total number of cartons in the subsequent detail; review and resend the ASN;
SE|9|0001
GE|1|000000001
IEA|1|000000001

Multiple Errors

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1356|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135651|000000001|X|004010
ST|824|0001
BGN|00|24962897|20140521
OTI|TE|TN|5005071176|3365191115|6126750000|20140521|1717|714|0001|856
TED|848|ASN shows a shipment to a destination that does not match
NTE||the PO; Vendor should contact the Buyer to confirm the shipment
NTE||destination;Site: 53
OTI|TE|TN|5005071312|3365191115|6126750000|20140521|1717|714|0002|856
TED|HUG|The ASN indicates an over-ship condition on an item within
NTE||ASN by more than 10% for a non closeout PO; Vendor should contact the Buyer to
NTE||modify the PO and confirm shipping quantities to avoid future errors;PO Number
NTE||: 422052403
SE|12|0001
GE|1|000000001
IEA|1|000000001

Multiple Errors (Invoice)

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1357|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135701|000000001|X|004010
ST|824|0001
BGN|00|24952777|20140520
OTI|TR|TN|963147|8648340346|6126750000|20140520|1106|100050001|100110001|810
TED|007|Missing IT103, unit of measure code|||||IT1
TED|848|Incorrect quantity qualifier for prepack
TED|010|Net amount of $ 280.00 does not match the line item total|||||280.00
NTE||cost of $ 124.00
OTI|TR|TN|963143|8648340346|6126750000|20140520|1106|100050001|100130001|810
TED|007|Missing IT103, unit of measure code|||||IT1
TED|848|Incorrect quantity qualifier for prepack
TED|010|Net amount of $ 316.00 does not match the line item total|||||316.00
NTE||cost of $ 450.00
OTI|TR|TN|963148|8648340346|6126750000|20140520|1106|100050001|100140001|810
TED|010|Net amount of $ 420.00 does not match the line item total|||||420.00
NTE||cost of $ 840.00
OTI|TR|TN|963138|8648340346|6126750000|20140520|1106|100050001|100170001|810
TED|007|Missing IT103, unit of measure code|||||IT1
TED|848|Incorrect quantity qualifier for prepack
SE|19|0001
GE|1|000000001
IEA|1|000000001

Non‐alphanumeric Characters

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1357|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135712|000000001|X|004010
ST|824|0001
BGN|00|24975907|20140524
OTI|TE|TN|346673|7149630414N|6126750000|20140524|0013|405|4050001|856
TED|848|ASN contains non-alphanumeric characters in the PRO field
NTE||such as colons, commas, slashes, dashes, or pound signs; Non-alphanumeric
NTE||characters should be removed and the ASN should be resent, flagged as a
NTE||replacement (BSN01=05);
SE|8|0001
GE|1|000000001
IEA|1|000000001

Over‐ship condition

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231106|1357|U|00401|000000001|0|T|>
GS|AG|SENDERGS|RECEIVERGS|20231106|135721|000000001|X|004010
ST|824|0001
BGN|00|24967258|20140522
OTI|TE|TN|17374469174052|001379288|6126750000|20140522|0926|2582|582000001|856
TED|HUG|The ASN indicates an over-ship condition on an item within
NTE||ASN by more than 200% for a closeout PO; Vendor should contact the Buyer to
NTE||modify the PO and confirm shipping quantities to avoid future errors;PO Number
NTE||: 705866404
SE|8|0001
GE|1|000000001
IEA|1|000000001

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