Burlington
/
Freight Activity Invoice
  • Specification
  • EDI Inspector
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X12 810 Freight Activity Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • EDI 810 US Bank Freight Invoice Sample File
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
NTE
030
Note/Special Instruction
Max use 100
Required
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 12
Required
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
140
Date/Time Reference
Max use 10
Required
detail
IT1 Loop
IT1
010
Baseline Item Data (Invoice)
Max use 1
Required
QTY
015
Quantity
Max use 5
Required
TXI
040
Tax Information
Max use 10
Optional
CTP
050
Pricing Information
Max use 25
Required
PID Loop
REF
120
Reference Identification
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Example
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG01 is the invoice issue date.
Usage notes

File creation date for this file.

BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

Usage notes

The unique Reference Number within Syncada associated with the related document, generally the Buyer's document (order or eBill) when the extract type is paid, accrual, or cycled. This identifier may be used as a cross reference to be reconciled with the document information provided on the Syncada Invoice Summary or Detail file.

BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Syncada-created identifier that may be used to link all documents in this file together, since each document is presented within its own ST/SE loop.

BIG-05
328
Release Number
Required
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

This data element is used to present the 'processing group type.' It is used to differentiate the method by which documents are extracted and the file is organized. It is used in conjunction with the BIG08 as is defined by the requestor of the file. It is only presented when the BIG08 is not equal to 'SU' (indicating the exchange purpose = 'Advice').

Limited to:

BILL-TO ACCOUNT NUMBER
ORGANIZATION

BIG-08
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

This data element is used to present the 'exchange purpose.' It is used to differentiate the method by which documents are extracted as defined by the receiver of the file. As explained in the Syncada Notes section, all outbound buyers' files will be sent as originals.

9
Not capable of taking action
22
Information Copy

Syncada exchange purpose = 'Accrual'.

53
Completion

Syncada exchange purpose = 'Cycled'.

54
Approval

Syncada exchange purpose = 'Paid'.

SU
Status Update

Syncada exchange purpose = 'Advice'.

BIG-10
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

  • BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.
Usage notes

Syncada's account number for the party responsible for payment of the Summary Invoice presented on the Syncada website. It is only presented when BIG08 = '53', or when BIG05 = 'BILL-TO ACCOUNT NUMBER.

NTE
030
Heading > NTE

Note/Special Instruction

RequiredMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

ADD
Additional Information
APN
Application Notes
CAR
Other Related Information
DOI
Outcome Description
GEN
Entire Transaction Set
GPI
General Product or Process Information
INV
Invoice Instruction
LIN
Line Item
ORI
Order Instructions
OTH
Other Instructions
PCS
Process Specification
PDS
Product Specification
PMT
Payment
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

EBILL Used when the method of sourcing the eBill line items is the service charge details on the eBill line items; occurs only when NTE01 = "ADD".

GL CODE Used when the method of sourcing the eBill line items is the G/L Accounting details associated with the eBill line items; occurs only when NTE01 = "CAR".

INVOICE Used when the document sourcing the service charge line items is an invoice; occurs only when NTE01 = "INV".

ORDER Used for paid, accrual, cycled or advice feeds when NTE01 = "LIN".

MERGED Used for paid, accrual, cycled, or advice feeds when NTE01 = "PCS".

DOCUMENT DETAIL Used when NTE01 = "PDS"

Burlington Stores Inc (Weekly Detail NS Cycled PPO) Used to help differentiate multiple feeds of otherwise identical construction when NTE01 = "OTH".

CUR
040
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ZZ
Mutually Defined
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

Usage notes

Includes, but not restricted to:

USD - U.S. Dollar

REF
050
Heading > REF

Reference Identification

RequiredMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

1Z
Financial Detail Code
4C
Shipment Destination Code
06
System Number
8X
Transaction Category or Type
ACC
Status
BM
Bill of Lading Number
CO
Customer Order Number
IV
Seller's Invoice Number
PO
Purchase Order Number
RE
Release Number
TN
Transaction Reference Number
ZZ
Mutually Defined
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Syncada Document Type where REF01 = "8X".

Limited to:

ORDER
BOL
EBILL
INVOICE
PRO
FEE
SUPPLEMENTAL INVOICE

Limited to for REF01 = "06":

06 System Number

Syncada designated status for this document within the payment approval process where REF01 = "IZ":

Limited to:

PS Payment Settled
PI Payment Initiated
AE Audit Exception
AF Approval Final
CA Cancelled
DN Denied
HD Held
ON Unmatched Buyer
OP Approval Required
MA Matched Buyer

Identifier of the mode of Transportation (Transportation) where REF01 = "ZZ".

Included, but not limited to:

LT Less than truckload
M Motor freight
A Air freight
O Ocean
R Rail
HHG Household goods

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Syncada Invoice Processing Model (Describes how orders and invoices interface with each other, or not and the party responsible for submitting the document when the order is not matched with the invoice) and REF01 = 8X. If REF02 = 'FEE' this value represents the fee description.

Limited to (for non-fee transactions):

MATCHING
BUYER SELF INVOICING
SELLER INVOICING

For REF01 = "06":

This is the System ID used at the Customer's site for the source system used to send the document to Syncada. Documents entered through the Syncada User Interface will inherit the System ID associated with the organization owning payment responsibilities for this document.

For REF01 = "IZ":

Financial Status Description as described in the REF02 immediately above.

N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
PE
Payee
PR
Payer
RC
Receiving Location
SE
Selling Party
SF
Ship From
ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
PI
Payor Identification
ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
090
Heading > N1 Loop > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

REF
110
Heading > N1 Loop > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

1J
Facility ID Number
4M
Special Move Reference Number
BE
Business Activity
I5
Invoice Identification
LU
Location Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
120
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

CC
Computer Systems Contact
CN
General Contact
DC
Delivery Contact
OC
Order Contact
RE
Receiving Contact
SH
Shipper Contact
SU
Supplier Contact
Required
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Example
ITD-02
333
Terms Basis Date Code
Required
Identifier (ID)

Code identifying the beginning of the terms period

3
Invoice Date
4
Specified Date
7
Effective Date
11
Completion And Acceptance Date
16
Quarter Start Date
ZZ
Mutually Defined
ITD-06
446
Terms Net Due Date
Required
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

Usage notes

Limited to ITD02 = "11":

Date on which Syncada recognized the completion of the service as defined by the business rules associated with this document.

Limited to ITD02 = "16":

Start of period within which documents are selected for this output file.

Limited to ITD02 = "ZZ":

End of period within which documents are selected for this output file.

DTM
140
Heading > DTM

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
003
Invoice
004
Purchase Order
007
Effective
011
Shipped
013
Terms Net Due
035
Delivered
095
Bill of Lading
097
Transaction Creation
118
Requested Pick-up
COM
Compliance
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N9 Loop
RequiredMax >1
N9
240
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG
250
Heading > N9 Loop > MSG

Message Text

RequiredMax use 10

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop end
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

The actual 'unit of basis for measurement code' for a line item is written to the CTP05. A value of 'EA' is always written to this data element (IT103) to conform with the syntax requirements for the IT1 segment.

EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Total price for this line item (order/invoice line item or service charge line item). The sum of all the IT104 dollars for this document will equal the amount in the TDS01 for this document.

Goods and Services: if line item taxes apply to the product line, the amount of the product and the amount of the line item tax will be added together and presented in the IT104.

IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

If the value in the IT113 = 'Freight' this data element will be set to '400'.

IT1-12
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

KF
Item Type Number
IT1-13
234
Product/Service ID
Required
String (AN)

Identifying number for a product or service

EBILL
EBill

Transportation only.

FEE
Fee
FREIGHT
Freight

Transportation documents only.

PRODUCT
Product

Goods and Services documents only.

SERVICE CHARGE
Service Charge

Applies to all documents because the Accessorial View of this product offering for Transportation documents supports this line type.

TAX
Tax

Goods and Services documents only.

IT1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

OT
Internal Number
ZZ
Mutually Defined
IT1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When IT114 = 'OT,' this date element presents the stopoff number presented in the associated N106 where that segment's N101 = 'RC.'

When IT114 = 'ZZ,' this date element presents the industry tied to this document (e.g. Household Goods).

QTY
015
Detail > IT1 Loop > QTY

Quantity

RequiredMax use 5

To specify quantity information

  • The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

12
Ship Notice Quantity
38
Original Quantity
39
Shipped Quantity
63
On Order Quantity
OC
Order Count
T5
Total Number of Units
TO
Total
QTY-03
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ZZ
Mutually Defined
C001-03
649
Multiplier
Required
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

QTY-04
61
Free-Form Message
Required
String (AN)
Min 1Max 30

Free-form information

  • QTY04 is used when the quantity is non-numeric.
TXI
040
Detail > IT1 Loop > TXI

Tax Information

OptionalMax use 10

To specify tax information

Example
If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required
TXI-01
963
Tax Type Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the type of tax

TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
TXI-04
955
Tax Jurisdiction Code Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the source of the data used in tax jurisdiction code

TXI-05
956
Tax Jurisdiction Code
Optional
String (AN)
Min 1Max 10

Code identifying the taxing jurisdiction

TXI-06
441
Tax Exempt Code
Optional
Identifier (ID)
Min 1Max 1

Code identifying exemption status from sales and use tax

TXI-07
662
Relationship Code
Optional
Identifier (ID)

Code indicating the relationship between entities

  • TXI07 is a code indicating the relationship of the price or amount to the associated segment.
A
Add
TXI-08
828
Dollar Basis For Percent
Optional
Decimal number (R)
Min 1Max 9

Dollar basis to be used in the percent calculation of the allowance, charge or tax

TXI-09
325
Tax Identification Number
Optional
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

TXI-10
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

CTP
050
Detail > IT1 Loop > CTP

Pricing Information

RequiredMax use 25

To specify pricing information

Usage notes

Data element 355, as used twice in this segment, refers to Goods and Services documents only. The unit of measure information for Transportation documents is presented in the REF 'Rated Unit of Measure' segment. See that segment for details.

This represents data from the Invoice - Goods and Services
Example (single quantity, no discount): CTPINV10.005EA50.00
Example (single quantity with discount): CTPINV10.005EADIS0.945.00
Example (multiple quantity): CTP
INV1.005PD|||DA||1050.00
Example (multiple quantity with discount): CTP
INV1.005PD|||DA||10DIS0.950.00

Example
If Price Multiplier Qualifier (CTP-06) is present, then Multiplier (CTP-07) is required
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

ALT
Alternate Price
INV
Invoice Billing Price
OPP
Original Purchase Order Price
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

If two quantities are used to calculate the price, this represents the first of the two quantities. If only one quantity is used, it is found here.

CTP-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ZZ
Mutually Defined
CTP-06
648
Price Multiplier Qualifier
Optional
Identifier (ID)

Code indicating the type of price multiplier

DIS
Discount Multiplier
CTP-07
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10

Value to be used as a multiplier to obtain a new value

  • CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
CTP-08
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • CTP08 is the rebate amount.
PID Loop
OptionalMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)
Min 1Max 1

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
REF
120
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

6R
Provider Control Number
9F
Referral Number
19
Division Identifier
CT
Contract Number
DO
Delivery Order Number
FJ
Line Item Control Number
L1
Letters or Notes
PG
Product Group
PO
Purchase Order Number
ZZ
Mutually Defined
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Limited to when REF01 = "ZZ":

INF Informational item
LOT Lot based item
MRC Monthly-recurring charge
NRC Non-recurring charge
OTC One-time charge
USG Usage based line item

SAC Loop
OptionalMax >1
SAC
180
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
S
Service
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Min 4Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03
559
Agency Qualifier Code
Required
Identifier (ID)

Code identifying the agency assigning the code values

ZZ
Mutually Defined
SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Required
String (AN)
Min 1Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

  • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
Usage notes

This element represents the service charge code stored in Syncada for the line item referenced in the IT101.

This element is used for Transportation line items only.

SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

Optional
Decimal number (R)
Min 1Max 9

Rate expressed in the standard monetary denomination for the currency specified

  • SAC08 is the allowance or charge rate per unit.
SAC-09
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

DO
Dollars, U.S.
SAC-10
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

This represents the description of a service charge.

This element is used for Transportation line items only.

TXI
190
Detail > IT1 Loop > SAC Loop > TXI

Tax Information

OptionalMax use 10

To specify tax information

Example
If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
TXI-01
963
Tax Type Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the type of tax

TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
TXI-04
955
Tax Jurisdiction Code Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the source of the data used in tax jurisdiction code

TXI-05
956
Tax Jurisdiction Code
Optional
String (AN)
Min 1Max 10

Code identifying the taxing jurisdiction

TXI-06
441
Tax Exempt Code
Optional
Identifier (ID)
Min 1Max 1

Code identifying exemption status from sales and use tax

TXI-07
662
Relationship Code
Optional
Identifier (ID)

Code indicating the relationship between entities

  • TXI07 is a code indicating the relationship of the price or amount to the associated segment.
A
Add
TXI-09
325
Tax Identification Number
Optional
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

SAC Loop end
FA1 Loop
OptionalMax >1
FA1
350
Detail > IT1 Loop > FA1 Loop > FA1

Type of Financial Accounting Data

RequiredMax use 1

To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

Usage notes

1 FA101 Identifies the organization controlling the assignment of financial accounting information.

2 FA102 Identifies the purpose of the accounting allowance or charge information.

Comments: This segment is not used for a service charge line item for a Transportation document (i.e. IT113 = 'Service Charge Line Item') because Syncada does not associate general ledger account numbers with service charges.

Example
FA1-01
559
Agency Qualifier Code
Required
Identifier (ID)

Code identifying the agency assigning the code values

  • FA101 Identifies the organization controlling the assignment of financial accounting information.
Usage notes

1 FA101 Identifies the organization controlling the assignment of financial accounting information.

2 FA102 Identifies the purpose of the accounting allowance or charge information.

Comments: This segment is not used for a service charge line item for a Transportation document (i.e. IT113 = 'Service Charge Line Item') because Syncada does not associate general ledger account numbers with service charges.

ZZ
Mutually Defined
FA2
360
Detail > IT1 Loop > FA1 Loop > FA2

Accounting Data

RequiredMax use >1

To specify the detailed accounting data

Example
FA2-01
1196
Breakdown Structure Detail Code
Required
Identifier (ID)

Codes identifying details relating to a reporting breakdown structure tree

Usage notes

This element is taken from the segment qualifier for the g/l account number assigned to this line item. See the FA202 description for the use of an '84' in this data element.

84
Total Direct Costs
ZZ
Mutually Defined
FA2-02
1195
Financial Information Code
Required
String (AN)
Min 1Max 80

Code representing financial accounting information

Usage notes

This element represents the g/l account number related to the segment qualifier in the FA201. When '84' is used in the FA201, the FA202 represents the total dollars to be charged to the g/l account number in the previous FA2 segment (see example below). For Transportation documents, this total amount represents the sum of this g/l account
number's line haul charges plus this g/l account number's pro-rata allocation of the sum of all the service charge dollars for this document. For both Goods and Services and Transportation documents, the sum of all the FA202 dollars (where FA201 = '84') for this document will equal the amount in the TDS01 for this document. See comments section above noting that this segment is not used for service charge line items on Transportation documents.

FA1 Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Usage notes

Sum of all line items/service charges for this document (i.e. all information between the ST and SE loops.

TXI
020
Summary > TXI

Tax Information

OptionalMax use 10

To specify tax information

Example
If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required
At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required
If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required
TXI-01
963
Tax Type Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the type of tax

TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • TXI03 is the tax percent expressed as a decimal.
TXI-04
955
Tax Jurisdiction Code Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the source of the data used in tax jurisdiction code

TXI-05
956
Tax Jurisdiction Code
Optional
String (AN)
Min 1Max 10

Code identifying the taxing jurisdiction

TXI-06
441
Tax Exempt Code
Optional
Identifier (ID)
Min 1Max 1

Code identifying exemption status from sales and use tax

TXI-07
662
Relationship Code
Optional
Identifier (ID)
Min 1Max 1

Code indicating the relationship between entities

  • TXI07 is a code indicating the relationship of the price or amount to the associated segment.
TXI-08
828
Dollar Basis For Percent
Optional
Decimal number (R)
Min 1Max 9

Dollar basis to be used in the percent calculation of the allowance, charge or tax

TXI-09
325
Tax Identification Number
Optional
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

TXI-10
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

AMT
035
Summary > AMT

Monetary Amount

RequiredMax use >1

To indicate the total monetary amount

Usage notes

This amount represents the total of all 810 invoices created for this file creation request.

Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

2
Batch Total
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

Usage notes

Sum of all line items/service charges across all documents in this file. In other words, the sum of all TDS01s. This segment is used for balancing purposes when all the documents in the file are tied back against a pre-determined total.

AMT-03
478
Credit/Debit Flag Code
Required
Identifier (ID)

Code indicating whether amount is a credit or debit

C
Credit
D
Debit
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

EDI 810 US Bank Freight Invoice Sample File

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1358*U*00401*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231106*135812*000000001*X*004010
ST*810*0001
BIG*20220913*1711798286**201675031*BILL-TO-ACCOUNT NUMBER***53**248872
NTE*PCS*MERGED
NTE*LIN*ORDER
NTE*INV*INVOICE
NTE*CAR*GL CODE
NTE*PDS*Document Detail Accessorial View
NTE*OTH*Burlington Stores Inc (Weekly Detail NS Cycled PPO) Out-Of-Network
CUR*ZZ*USD
REF*BM*CS0000404831
REF*IV*BL356591001*1711793641
REF*8X*PRO*MATCHING
REF*06*42870
REF*4C*INBOUND
REF*1Z*PI*Payment Initiated
REF*ACC*DV
REF*ZZ*TL
N1*PR*Burlington Stores Inc L0*PI*NOT PROVIDED
N3*4287 ROUTE 130 SOUTH
N4*EDGEWATER PARK*NJ*08010-301
PER*CN*Brad Helgesen*TE*1-609-3877800
N1*PE*PowerTrack*1*071791990
N3*200 So 6th Street
N4*Minneapolis*MN*55402*USA
REF*I5*24887203271
PER*CN*PowerTrack Help Desk*TE*(800)-417-1844
N1*BY*Burlington Stores USA*PI*BRLNGTNUSA
N3*4287 Route 130 South
N4*Edgewater Park*NJ*08010*USA
PER*CN*Brad Helgesen*TE*1-609-3877800
N1*SE*OON Jay-Dee Fast Delivery*ZZ*JDFD
N3*480 Duncan Ave
N4*Jersey City*NJ*07306*USA
PER*CN*Bibi Dalana*TE*1-201-4346338
N1*SF*ISAAC MORRIS
N3*1000 Riverside Dr
N4*Keasbey*NJ*08832-1218*USA
N1*ST*BURLINGTON COAT DC#9
N3*4287 Route 130
N4*Edgewater Park*NJ*08010-3015*USA
ITD**ZZ****20221121
ITD**4****20221122
ITD**11****20220908
ITD**3****20221122
ITD**7****20221128
DTM*011*20220908
DTM*035*20220908*00010000
DTM*003*20220906
DTM*095*20220913
DTM*097*20220913
N9*ZZ*System Generated
MSG*ET:RV45;MT:;BU:;SB:NO;SI:;
IT1*1*1*EA*27.79******VN*400*KF*FREIGHT*OT*1
QTY*T5**ZZ>>687.12*LB
QTY*39**ZZ>>20.68*CTN
QTY*12**ZZ>>108.53*MP
QTY*TO**ZZ>>10926.98*LB
CTP**INV*.0404*687.1228*ZZ***27.79
REF*6R*439811401
REF*9F*439811405
REF*DO*_40397839
REF*ZZ*6
FA1*ZZ
FA2*84*36.41
FA2*ZZ*99999999
IT1*2*1*EA*91.78******VN*400*KF*FREIGHT*OT*1
QTY*T5**ZZ>>2269.05*LB
QTY*39**ZZ>>68.31*CTN
QTY*12**ZZ>>358.41*MP
QTY*TO**ZZ>>10926.98*LB
CTP**INV*.0404*2269.0582*ZZ***91.78
REF*6R*439811402
REF*9F*439811405
REF*DO*_40397839
REF*ZZ*6
FA1*ZZ
FA2*84*120.28
FA2*ZZ*99999999
IT1*3*1*EA*45.22******VN*400*KF*FREIGHT*OT*1
QTY*T5**ZZ>>1118.03*LB
QTY*39**ZZ>>33.66*CTN
QTY*12**ZZ>>176.6*MP
QTY*TO**ZZ>>10926.98*LB
CTP**INV*.0404*1118.0304*ZZ***45.22
REF*6R*439811403
REF*9F*439811405
REF*DO*_40397839
REF*ZZ*6
FA1*ZZ
FA2*84*59.26
FA2*ZZ*99999999
IT1*4*1*EA*159.7******VN*400*KF*FREIGHT*OT*1
QTY*T5**ZZ>>3948.04*LB
QTY*39**ZZ>>118.87*CTN
QTY*12**ZZ>>623.62*MP
QTY*TO**ZZ>>10926.98*LB
CTP**INV*.0404*3948.0448*ZZ***159.7
REF*6R*439811404
REF*9F*439811405
REF*DO*_40397839
REF*ZZ*6
FA1*ZZ
FA2*84*209.28
FA2*ZZ*99999999
IT1*5*1*EA*117.51******VN*400*KF*FREIGHT*OT*1
QTY*T5**ZZ>>2904.74*LB
QTY*39**ZZ>>87.45*CTN
QTY*12**ZZ>>458.82*MP
QTY*TO**ZZ>>10926.98*LB
CTP**INV*.0405*2904.7438*ZZ***117.51
REF*6R*439811405
REF*9F*439811405
REF*DO*_40397839
REF*ZZ*6
FA1*ZZ
FA2*84*154.01
FA2*ZZ*99999999
IT1*1*1*EA*40********KF*SERVICE CHARGE
QTY*39**ZZ>>1*EA
CTP**INV*40*1*ZZ***40
SAC*S**ZZ*DEP*****DO*40*****Detention with Power Unit
IT1*2*1*EA*97.24********KF*SERVICE CHARGE
QTY*39**ZZ>>22*OR
CTP**INV*97.24*22*ZZ***97.24
SAC*S**ZZ*405*****DO*97.24*****Fuel Surcharge
TDS*57924
AMT*2*1052085.94*D
CTT*7
SE*129*0001
GE*1*000000001
IEA*1*000000001

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.