Buckle
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Ship Notice/Manifest (v6010)
  • Specification
  • EDI Inspector
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X12 856 Ship Notice/Manifest (v6010)

X12 Release 6010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop Shipment
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00601
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2008
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
006010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2008

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
07
Duplicate
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Required
Identifier (ID)
0001
Shipment, Order, Packaging, Item
Heading end

Detail

HL Loop Shipment
RequiredMax >1
HL
0100
Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
1100
Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
TD1-01
103
Packaging Code
Required
String (AN)
Part 1/2
CTN
Carton
Part 2/2
25
Corrugated or Solid
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Required
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
TD5
1200
Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)
O
Origin Carrier (Air, Motor, or Ocean)
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
REF
1500
Detail > HL Loop Shipment > REF

Reference Information Bill of Lading Number

OptionalMax use >1
Example
Variants (all may be used)
REFReference Information Tracking Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 80
REF
1500
Detail > HL Loop Shipment > REF

Reference Information Tracking Number

OptionalMax use 1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2I
Tracking Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 80
DTM
2000
Detail > HL Loop Shipment > DTM

Date/Time Reference

RequiredMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
HL Loop Order
RequiredMax >1
HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
0500
Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
Optional
Date (DT)
CCYYMMDD format
REF
1500
Detail > HL Loop Shipment > HL Loop Order > REF

Reference Information

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IV
Seller's Invoice Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 80
HL Loop Pack
RequiredMax >1
HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > MAN

Marks and Numbers Information

RequiredMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
HL Loop Item
RequiredMax >1
HL
0100
Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > LIN

Item Identification

RequiredMax use 1
Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
GTIN UCC - 12 Digit Data Structure
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 80
SN1
0300
Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1
Example
SN1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PID
0700
Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > PID

Product/Item Description

RequiredMax use 200
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
HL Loop Item end
HL Loop Pack end
HL Loop Order end
HL Loop Shipment end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Required
Decimal number (R)
Min 1Max 10
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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