X12 850 Purchase Order (v6010)

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Information Department Number

Reference Information Internal Vendor Number

Administrative Communications Contact

F.O.B. Related Instructions

Terms of Sale/Deferred Terms of Sale

Date/Time Reference Cancel After

Date/Time Reference Ship Not Before

Carrier Details (Routing Sequence/Transit Time)

Extended Reference Information

Additional Item Detail

Product/Item Description

Service, Promotion, Allowance, or Charge Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS)
28: Fiscal Intermediary Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS)
29: Medicare Provider and Supplier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Centers for Medicare & Medicaid Services (CMS)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS)
28: Fiscal Intermediary Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS)
29: Medicare Provider and Supplier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Centers for Medicare & Medicaid Services (CMS)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00601: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2008

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

006010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2008

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

0200

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
04: Cancellation
05: Replace

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

SA: Stand-alone Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

REFReference Information Internal Vendor Number

Date

Required

Date (DT)

CCYYMMDD format

—

CUR

0400

Heading > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

REF

0500

Heading > REF

Reference Information Department Number

OptionalMax use >1

—

Example

Variants (all may be used)

REF-01

Reference Identification Qualifier

Required

Identifier (ID)

—

DP: Department Number

REF-02

REFReference Information Department Number

Reference Identification

Required

String (AN)

Min 1Max 80

—

REF

0500

Heading > REF

Reference Information Internal Vendor Number

RequiredMax use 1

—

Example

Variants (all may be used)

REF-01

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number

REF-02

DTMDate/Time Reference Ship Not Before

Reference Identification

Required

String (AN)

Min 1Max 80

—

PER

0600

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

CN: General Contact

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 256

—

FOB

0800

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect

CSH

1100

Heading > CSH

Sales Requirements

OptionalMax use 5

—

Example

CSH-01

563

Sales Requirement Code

Required

Identifier (ID)

—

P2: Ship As Soon As Possible
P3: May Preship
P4: Do Not Preship
SC: Ship Complete

ITD

1300

Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

—

Example

If Terms Discount Percent (ITD-03) is present, then Terms Discount Days Due (ITD-05) is required

ITD-01

336

Terms Type Code

Required

Identifier (ID)

—

01: Basic

ITD-02

333

Terms Basis Date Code

Required

Identifier (ID)

—

1: Ship Date

ITD-03

338

Terms Discount Percent

Required

Decimal number (R)

Min 1Max 6

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

ITD-07

386

Terms Net Days

Required

Numeric (N0)

Min 1Max 3

—

ITD-12

352

Description

Required

String (AN)

Min 1Max 80

—

DTM

1500

Heading > DTM

Date/Time Reference Cancel After

RequiredMax use 10

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

001: Cancel After

DTM-02

DTMDate/Time Reference Cancel After

Date

Required

Date (DT)

CCYYMMDD format

—

DTM

1500

Heading > DTM

Date/Time Reference Ship Not Before

RequiredMax use 1

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

037: Ship Not Before

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

LIN

1800

Heading > LIN

Item Identification

OptionalMax use 5

—

Example

LIN-02

Product/Service ID Qualifier

Required

Identifier (ID)

—

BL: Brand/Label

LIN-03

Product/Service ID

Required

String (AN)

Min 1Max 80

—

TD5

2400

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1

—

Example

TD5-02

Identification Code Qualifier

Required

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

TD5-03

Identification Code

Required

String (AN)

Min 2Max 80

—

LDT Loop

RequiredMax >1

LDT

2855

Heading > LDT Loop > LDT

Lead Time

RequiredMax use 1

—

Example

LDT-01

345

Lead Time Code

Required

Identifier (ID)

—

AA: From date of PO receipt to sample ready

LDT-02

Quantity

Required

Decimal number (R)

Min 1Max 15

—

LDT-03

344

Unit of Time Period or Interval

Required

Identifier (ID)

—

ZZ: Mutually Defined

MTX

2860

Heading > LDT Loop > MTX

Text

RequiredMax use >1

—

Example

If Note Reference Code (MTX-01) is present, then Textual Data (MTX-02) is required

If Textual Data (MTX-03) is present, then Textual Data (MTX-02) is required

MTX-01

363

Note Reference Code

Optional

Identifier (ID)

—

ALT: Alerts

MTX-02

Textual Data

Optional

String (AN)

Min 1Max 4096

—

MTX-03

Textual Data

Optional

String (AN)

Min 1Max 4096

—

LDT Loop end

N9 Loop

RequiredMax >1

2950

Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

Reference Identification Qualifier

Required

Identifier (ID)

—

ACI: Ticket Number

N9-02

Reference Identification

Optional

String (AN)

Min 1Max 80

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

N9-07

C040

Reference Identifier

OptionalMax use 1

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

C040-01

Reference Identification Qualifier

Required

Identifier (ID)

—

AFM: Label Company Name

C040-02

Reference Identification

Required

String (AN)

Min 1Max 80

—

N9 Loop end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

PO1-02

Quantity

Required

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

PO1-05

639

Basis of Unit Price Code

Required

Identifier (ID)

—

FX: Final Price
—

PO1-06

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)
UP: GTIN UCC - 12 Digit Data Structure
—

PO1-07

Product/Service ID

Optional

String (AN)

Min 1Max 80

—

PO1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IT: Buyer's Style Number

PO1-09

Product/Service ID

Optional

String (AN)

Min 1Max 80

—

PO1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BO: Buyers Color

PO1-11

Product/Service ID

Optional

String (AN)

Min 1Max 80

—

PO1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

CL: Color

PO1-13

Product/Service ID

Optional

String (AN)

Min 1Max 80

—

PO1-14

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IZ: Buyer's Size Code

PO1-15

Product/Service ID

Optional

String (AN)

Min 1Max 80

—

PO3

0300

Detail > PO1 Loop > PO3

Additional Item Detail

OptionalMax use 25

—

Example

If Unit Price (PO3-04) is present, then Price Identifier Code (PO3-03) is required

PO3-01

371

Change Reason Code

Required

Identifier (ID)

—

UP: Unit Price

PO3-03

236

Price Identifier Code

Optional

Identifier (ID)

—

ACT: Actual Negotiated Cost
—

PO3-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

PO3-06

Quantity

Required

Decimal number (R)

Min 1Max 15

—

PO3-07

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

CTP Loop

RequiredMax >1

CTP

0400

Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1

—

Example

CTP-02

236

Price Identifier Code

Optional

Identifier (ID)

—

RES: Resale

CTP-03

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

CTP Loop end

PID Loop

OptionalMax >1

PID

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

352

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

SAC Loop

OptionalMax >1

SAC

1300

Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Optional

Identifier (ID)

—

A: Allowance
C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

A721: Tariff Decrease
A730: Tariff Increase
B581: Container Discount
C270: Discount - Multiple Shipment
C310: Discount - End of Season or Stock
C560: Early Ship
C860: Shipping
E270: Late Delivery
E800: No Return Credit Allowance
E990: Product Variance
F120: Size Scale
F810: Promotional Pricing
G360: Repack Charge
I050: Ticketing Service ~ Decrease
I060: Ticketing Service ~ Increase
I290: Trim Liability
I710: Tiered Discount
I770: Payment Discount

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC-06

378

Allowance/Charge Percent Qualifier

Optional

Identifier (ID)

—

4: Discount/Net

SAC-07

332

Percent, Decimal Format

Optional

Decimal number (R)

Min 1Max 6

—

SAC-15

352

Description

Optional

String (AN)

Min 1Max 80

—

SAC Loop end

SDQ

1900

Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500

—

Example

SDQ-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

SDQ-02

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

SDQ-03

Identification Code

Required

String (AN)

Min 2Max 80

—

SDQ-04

Quantity

Required

Decimal number (R)

Min 1Max 15

—

MTX

2890

Detail > PO1 Loop > MTX

Text

RequiredMax use >1

—

Example

If Note Reference Code (MTX-01) is present, then Textual Data (MTX-02) is required

If Textual Data (MTX-03) is present, then Textual Data (MTX-02) is required

MTX-01

363

Note Reference Code

Required

Identifier (ID)

—

ALT: Alerts

MTX-02

Textual Data

Optional

String (AN)

Min 1Max 4096

—

MTX-03