X12 850 Drop Ship Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Example: BEG00SA*1599999999**20031031
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Customer Order Number
To specify identifying information
Example: REFCO93993832
Code qualifying the Reference Identification
- CO
- Customer Order Number
Internal Vendor Number
To specify identifying information
Example: REFCO93993832
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- OD
- Order Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Examples:
SACNF050**Thank you for shopping at ONLINE!
SACS*H151***Get well soon!
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
- S
- Service
Code identifying the service, promotion, allowance, or charge
- F050
- Other (See related description)
Packslip Message
- H151
- Special Services
Gift Processing
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Example: TD5*****UG
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Name
To identify a party by type of organization, name, and code
Example: N1BTJENNIFER LEWIS
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Free-form name
The N1 segment contains the full name for the party. If the first and last names are reported separately, they will be found in the N2 segment.
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Example:
N2JENNIFERLEWIS
N2JOANNEWELLS
Address Information
To specify the location of the named party
Example: N321 CORPORATE DRSUITE 205
Geographic Location
To specify the geographic place of the named party
Example: N4CLIFTON PARKNY*120658763
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Example:
PERBDPPTE518-555-0987NP518-555-9238EMCUSTOMER_SUP@ONLINE.CO
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- NP
- Night Telephone
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Name
To identify a party by type of organization, name, and code
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Example:
PERBDPPTE518-555-0987NP518-555-9238EMCUSTOMER_SUP@ONLINE.CO
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- NP
- Night Telephone
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Name
To identify a party by type of organization, name, and code
Example: N1STJOANNE WELLS
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Free-form name
The N1 segment contains the full name for the party. If the first and last names are reported separately, they will be found in the N2 segment.
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Example:
N2JENNIFERLEWIS
N2JOANNEWELLS
Address Information
To specify the location of the named party
Example: N321 CORPORATE DRSUITE 205
Geographic Location
To specify the geographic place of the named party
Example: N4CLIFTON PARKNY*120658763
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Example:
PERBDPPTE518-555-0987NP518-555-9238EMCUSTOMER_SUP@ONLINE.CO
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- NP
- Night Telephone
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Example: PO101531.02SKJ07874VN*49-98760
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
Unit cost the merchant expects to be billed for each unit fulfilled.
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Merchant's UPC code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Pricing Information
To specify pricing information
Code identifying pricing specification
- RTL
- Retail
Product/Item Description
To describe a product or process in coded or free-form format
Example: PIDF08***BLOUSE
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
- 35
- Color
- 91
- Buyer's Item Size Description
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- S
- Service
Code identifying the service, promotion, allowance, or charge
- D340
- Goods and Services Charge
- F150
- Packaging Service
Gift Registry Number
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
This will be used for the Gift Registry Number.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*PO*SENDERGS*RECEIVERGS*20231002*150330*000000001*X*004010~
ST*850*0001~
BEG*00*SA*215580**20230904~
REF*CO*61799723~
REF*IA*77413~
PER*OD**TE*1-800-284-8155*EM*shopbyphone@boscovs.com~
DTM*806*20230904~
TD5**2*FDX_HD**FDX_HD~
N1*BT*David K*92*ID_BT_124678~
N2*David*K~
N3*360 E 89th~
N4*ORANGE*PA*18104~
PER*BD*David*EM*dkant@GMAIL.COM*TE*2533456348~
N1*ST*DAVID*92*ID_ST_124678~
N2*DAVID*K~
N3*360 E 89th~
N4*ORANGE*PA*18104~
PER*BD*DAVID*TE*2533456348~
N1*OB*Boscovs~
PER*BD**EM*boscovs.com~
PO1*1*1*EA*55.9*TE*UP*825076796929*VN*INNER CIRCLE~
CTP**RTL*104~
PID*F*08***TEST~
PID*F*35***Navy~
PID*F*91***7.5-M~
SAC*S*D340***10400~
CTT*1~
SE*27*0001~
GE*1*000000001~
IEA*1*000000001~
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