X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

EXAMPLE: BEG\00\SA\0000221631\4\19990113~

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 05: Replace

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Biglots - assigned Purchase Order number (numeric only, no additional characters)

BEG-04 · 328 · Release Number · Required · String (AN) · Min 1 Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BEG05 is the date assigned by the purchaser to purchase order.

0500 Heading > REF

REF Reference Information

Required · Max use >1

To specify identifying information

Usage notes

EXAMPLE:
REF\LU\04152\S~
REF\IA\1234567890~
REF\NB\C123456~
REF\PK\Y~
REF\ZZ\Y~
REF\FJ\125~

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• FJ: Total Units
• IA: Internal Vendor Number
  Number assigned by BLI

• LU: Location Number
  maximum of 5 digits

• NB: Letter of Credit Number
• PK: Packing List Number
• ZZ: Pre-Ticket

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

When ‘LU’ - Location Number:
‘S’ – Store
‘W’ - Warehouse

0600 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

EXAMPLE: PER\BD\JILL JONES~

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BD: Buyer Name or Department

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

0800 Heading > FOB

FOB Destination Shipping

Required · Max use >1

To specify transportation instructions relating to shipment

Usage notes

EXAMPLE: FOB\PP\DE\Port \\OR\Ship Point\D~

Variants (all may be used)

FOBOn Vessel

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• CC: Collect
• DE: Delivery Duty Unpaid
• DF: Defined by Buyer and Seller
• PC: Prepaid but Charged to Customer
• PP: Prepaid (by Seller)
• PS: Paid by Seller

FOB-02 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

• DE: Destination (Shipping)

FOB-03 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

FOB-06 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• FOB06 is the code specifying the title passage location.

• OR: Origin (Shipping Point)

FOB-07 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

FOB-09 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

FOB Point - Indicates place where legal ownership of merchandise is transferred:
‘O’ – Origin - at the vendor's warehouse
‘D’ – Destination - at our warehouse or store

0800 Heading > FOB

FOB On Vessel

Required · Max use >1

To specify transportation instructions relating to shipment

Usage notes

EXAMPLE: FOB\PP\OV\FOB Cntry\\CA\Origin\Prepaid By Seller~

Variants (all may be used)

FOBDestination Shipping

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• CC: Collect
• DE: Delivery Duty Unpaid
• DF: Defined by Buyer and Seller
• PC: Prepaid but Charged to Customer
• PP: Prepaid (by Seller)
• PS: Paid by Seller

FOB-02 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

Usage notes

Free On Board (FOB) point - IMPORTS

• OV: On Vessel (Free On Board [FOB] point)

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB06 is the code specifying the title passage location.

• CA: Country of Origin

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

‘US’ – Will indicate a Domestic PO

FOB-09 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

1300 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

To specify terms of sale

Usage notes

EXAMPLE: ITD\01\3\2\10\30\\\2%-10/NET 30~

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 01: Basic

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

Code identifying the beginning of the terms period

• 3: Invoice Date

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Note for Net Terms this element will default

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

Note for Net Terms this element will default

ITD-07 · 386 · Terms Net Days · Required · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

1500 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Usage notes

EXAMPLE:
DTM\073\20120101~
DTM\037\20120113~
DTM\002\20120123~
DTM\001\20120213~

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 001: Cancel After
• 002: Delivery Week
• 037: Ship Not Before
• 073: Must Route By

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

N9 Loop Optional Max >1

2950 Heading > N9 Loop > N9

N9 Extended Reference Information

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

EXAMPLE: N9\L1\Header Comments~

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• L1: Letters or Notes

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

3000 Heading > N9 Loop > MTX

MTX Text

Optional · Max use >1

To specify textual data

Usage notes

EXAMPLE: MTX\Header Comments~

This segment may occur multiple times for a single N9 loop.

MTX-02 · 1551 · Textual Data · Required · String (AN) · Min 1 Max 4096

To transmit large volumes of message text

Usage notes

Currently 80 characters but it is subject to change

N1 Loop Required Max >1

3100 Heading > N1 Loop > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Required :
‘ST’ - Ship To
‘VN’ – Vendor
‘BT’ - Bill To
Optional:
‘SF’ - Ship From
‘RI’ - Remit To

EXAMPLE:
N1\ST\STORE 4150\92\4150~
N1\BT\BIG LOTS STORES INC~
N1\SF\ABC CO~
N1\VN\ABC CO~
N1\RI\ABC CO~

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
  N1-03 and N1-04 are optional

• RI: Remit To
  N1-03 and N1-04 are optional

• SF: Ship From
  N1-03 and N1-04 are optional

• ST: Ship To
• VN: Vendor
  N1-03 and N1-04 are optional

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

3300 Heading > N1 Loop > N3

N3 Party Location

Required · Max use 2

To specify the location of the named party

Usage notes

EXAMPLE: N3\1417 N BELT HWY~

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

3400 Heading > N1 Loop > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

Usage notes

EXAMPLE: N4\SAINT JOSEPH\MO\645062415~

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

3600 Heading > N1 Loop > PER

PER Administrative Communications Contact

Required · Max use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

EXAMPLE: PER\IC\JILL JONES\TE\6142786800\FX\6142786676~

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• IC: Information Contact

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Required · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• FX: Fax

PER-06 · 364 · Communication Number · Required · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Detail

PO1 Loop Required Max >1

0100 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

EXAMPLE: PO1\1\1920\EA\1.8500\SK\110121927\MG\005100002797\UP\051000027979\SZ\48OZ\BL\PREGO\\KM\20101110\SC\O\JP\N\ZZ\Y~

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required

If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required

If either Product/Service ID Qualifier (PO1-24) or Product/Service ID (PO1-25) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• PO102 is quantity ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• AS: Assortment
• EA: Each

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

Usage notes

(2) Decimals

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• SK: Stock Keeping Unit (SKU)
  10 Digits Max

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number
  30 Characters

PO1-09 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: UCC - 12
  • Format 1-5-5-1

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SZ: Vendor Alphanumeric Size Code

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BL: Brand/Label

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• CL: Color

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• KM: Shelf-Life Code

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Expiration Date Required for Consumables

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SC: Seller's Date Code

PO1-21 · 234 · Product/Service ID · Optional · String (AN)

Identifying number for a product or service

Usage notes

Seller’s Open/Close Date Code Required for Consumables

• C: Closed Date Code
• O: Open Date Code

PO1-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• JP: Package Type Code

PO1-23 · 234 · Product/Service ID · Optional · String (AN)

Identifying number for a product or service

• F: Flat
• G: Garments on hangers
• H: Hang
• N: None

PO1-24 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Electronic Article Surveillance Tag

PO1-25 · 234 · Product/Service ID · Optional · String (AN)

Identifying number for a product or service

• Y: Required when requested

0300 Detail > PO1 Loop > PO3

PO3 Additional Item Detail

Required · Max use 25

To specify additional item-related data involving variations in normal price/quantity structure

Usage notes

EXAMPLE: P03\QO\\\1\CT~

PO3-01 · 371 · Change Reason Code · Required · Identifier (ID)

Code specifying the reason for price or quantity change

• QO: Quantity Ordered

PO3-06 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

PO3-07 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• PO307 defines the unit of measure for PO306.

• CT: Carton

PID Loop Required Max >1

0500 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

EXAMPLE: PID\F\\ Extension Table ~

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

0900 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Required · Max use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

EXAMPLE: PO4\1\\\\1\CF\\\1~

If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required

PO4-01 · 356 · Pack · Required · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-08 · 385 · Gross Volume per Pack · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of gross volume per pack

Usage notes

(2) Decimals

PO4-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CF: Cubic Feet

PO4-14 · 810 · Inner Pack · Required · Numeric (N0) · Min 1 Max 6

The number of eaches per inner container

1900 Detail > PO1 Loop > SDQ

SDQ Destination Quantity

Optional · Max use 500

To specify destination and quantity detail

Usage notes

EXAMPLE: SDQ\EA\92\0001\10\0002\20~

Segment will be used for palletized store quantity.

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• AS: Assortment
• EA: Each

SDQ-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• SDQ02 is used only if different than previously defined in the transaction set.

• 92: Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• SDQ03 is the store number.

SDQ-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-06 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-08 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-12 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-14 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-16 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-18 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-20 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-21 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-22 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

2890 Detail > PO1 Loop > MTX

MTX Text

Optional · Max use >1

To specify textual data

Usage notes

EXAMPLE: MTX\Detail Comments~

MTX-02 · 1551 · Textual Data · Required · String (AN) · Min 1 Max 4096

To transmit large volumes of message text

Usage notes

Currently 80 characters but it is subject to change.

Summary

CTT Loop Required Max >1

0100 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

EXAMPLE: CTT\2~

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

0200 Summary > CTT Loop > AMT

AMT Monetary Amount Information

Required · Max use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

Usage notes

EXAMPLE: AMT\TT\287.200~

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• TT: Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

0300 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0029*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*002956*000000001*X*005010~
ST*850*000101504~
BEG*00*SA*000221631*4*19990113~
REF*LU*04150*S~
REF*IA*1234567890~
REF*NB*C123456~
REF*PK*Y~
REF*ZZ*Y~
REF*FJ*125~
PER*BD*JILL JONES~
FOB*PP*OV*FOB Cntry***CA*Origin**Prepaid By Seller~
FOB*PP*DE*Port ***OR*Ship Point**D~
ITD*01*3*2**10**30*****2%-10/NET 30~
DTM*073*19990101~
DTM*037*19990113~
DTM*002*19990123~
DTM*001*19990213~
N9*L1*Header Comments~
MTX**Header Comments~
N1*BT*BIGLOTS INC CORP~
N3*300 PHILLIPI RD~
N4*COLUMBUS*OH*432281310~
PER*IC*JOHN JONES*TE*6142786800*FX*6142786676~
N1*ST*STORE 4150*92*4150~
N3*1417 N BELT HWY~
N4*SAINT JOSEPH*MO*645062415~
PER*IC*JILL JONES*TE*6142786800*FX*6142786676~
N1*VN*ABC CO~
N3*12 EAST HWY~
N4*JACKSON *MO*12345~
PER*IC*RODGER*TE*6142781234*FX*6142781235~
PO1*1*1*EA*89**SK*610000014*MG*D44-40T*UP*012300319861~
PO3*QO*****1*CT~
PID*F**** Extension Table ~
PO4*1*******1*CF*****1~
MTX**Detail Comments~
PO1*1*1920*AS*1.85**SK*110121927*MG*005100002797*UP*051000027979*SZ*48OZ*BL*PREGO***KM*20101110*SC*O*JP*N*ZZ*Y~
PO3*QO*****1*CT~
PID*F**** Extension Table ~
PO4*1*******1*CF*****1~
MTX**Detail Comments~
CTT*2~
AMT*TT*287.20~
SE*43*000101504~
GE*1*000000001~
IEA*1*000000001~