X12 810 Invoice

Beginning Segment for Invoice

Functional Group Header

Transaction Set Header

Note/Special Instruction

Reference Identification

Administrative Communications Contact

Administrative Communications Contact

Administrative Communications Contact

Terms of Sale/Deferred Terms of Sale

Baseline Item Data (Invoice)

Product/Item Description

Total Monetary Value Summary

Service, Promotion, Allowance, or Charge Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

IN: Invoice Information (810,819)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

810: Invoice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BIG

020

Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

—

Example

BIG-01

Date

Required

Date (DT)

CCYYMMDD format

—

BIG-02

Invoice Number

Required

String (AN)

Min 1Max 22

—

BIG-03

Date

Required

Date (DT)

CCYYMMDD format

—

BIG-04

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

BIG-07

640

Transaction Type Code

Optional

Identifier (ID)

—

CR: Credit Memo
DR: Debit Memo

NTE

030

Heading > NTE

Note/Special Instruction

OptionalMax use 100

—

Usage notes

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

INV: Invoice Instruction

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

CUR

040

Heading > CUR

Currency

RequiredMax use 1

—

Usage notes

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

CQ: Corporate Office
INV: Investment Advisor

CUR-02

100

Currency Code

Required

Identifier (ID)

—

CAD: Canadian Dollar
USD: US Dollar

REF

050

Heading > REF

Reference Identification

OptionalMax use 12

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
GT: Goods and Service Tax Registration Number
PK: Packing List Number
VN: Vendor Order Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

N1 Bill To

RequiredMax 1

Variants (all may be used)

Remit To Ship To

070

Heading > Bill To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

090

Heading > Bill To > N3

Address Information

RequiredMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

100

Heading > Bill To > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

PER

120

Heading > Bill To > PER

Administrative Communications Contact

OptionalMax use 3

—

Usage notes

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

AA: Authorized Representative

PER-02

Name

Required

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Required

String (AN)

Min 1Max 80

—

N1 Bill To end

N1 Remit To

RequiredMax 1

Variants (all may be used)

Bill To Ship To

070

Heading > Remit To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

RI: Remit To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

090

Heading > Remit To > N3

Address Information

RequiredMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

100

Heading > Remit To > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

PER

120

Heading > Remit To > PER

Administrative Communications Contact

OptionalMax use 3

—

Usage notes

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

AA: Authorized Representative

PER-02

Name

Required

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Required

String (AN)

Min 1Max 80

—

N1 Remit To end

N1 Ship To

RequiredMax 1

Variants (all may be used)

Bill To Remit To

070

Heading > Ship To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

090

Heading > Ship To > N3

Address Information

RequiredMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

100

Heading > Ship To > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

PER

120

Heading > Ship To > PER

Administrative Communications Contact

OptionalMax use 3

—

Usage notes

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

AA: Authorized Representative

PER-02

Name

Required

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Required

String (AN)

Min 1Max 80

—

N1 Ship To end

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Optional

Identifier (ID)

—

Usage notes

—

01: Basic
—
05: Discount Not Applicable
06: Mixed
—
07: Extended
—
08: Basic Discount Offered
—
22: Cash Discount Terms Apply
—
50: Discount with Advance Payment
—

ITD-02

333

Terms Basis Date Code

Optional

Identifier (ID)

—

1: Ship Date
2: Delivery Date
3: Invoice Date
15: Receipt of Goods

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

Usage notes

—

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

DTM

140

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped
035: Delivered
070: Scheduled for Delivery (After and Including)

DTM-02