X12 850 Retail Purchase Order

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• CN: Consigned Order
• NE: New Order
• NP: New Product Introduction
• RO: Rush Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

050 Heading > REF

REF Associated Purchase Orders

Optional · Max use >1

Variants (all may be used)

REFCustomer Reference NumberREFPromotion/Deal Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• AN: Associated Purchase Orders

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

050 Heading > REF

REF Customer Reference Number

Required · Max use >1

Variants (all may be used)

REFAssociated Purchase OrdersREFPromotion/Deal Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• CR: Customer Reference Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

050 Heading > REF

REF Promotion/Deal Number

Optional · Max use >1

Variants (all may be used)

REFAssociated Purchase OrdersREFCustomer Reference Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• PD: Promotion/Deal Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• BP: Paid by Buyer
• CC: Collect
• DF: Defined by Buyer and Seller
• FO: FOB Port of Call
• PP: Prepaid (by Seller)
• PS: Paid by Seller

FOB-04 · 334 · Transportation Terms Qualifier Code · Optional · Identifier (ID)

• 01: Incoterms

FOB-05 · 335 · Transportation Terms Code · Optional · Identifier (ID)

• CFR: Cost and Freight
• CIF: Cost, Insurance, and Freight
• CIP: Carriage and Insurance Paid To
• CPT: Carriage Paid To
• DAF: Delivered at Frontier
• DDP: Delivered Duty Paid
• DDU: Deliver Duty Unpaid
• EXW: Ex Works
• FCA: Free Carrier
• FOB: Free on Board

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

• OV: On Vessel (Free On Board [FOB] point)

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

110 Heading > CSH

CSH Sales Requirements

Required · Max use 5

CSH-01 · 563 · Sales Requirement Code · Required · Identifier (ID)

• N: No Back Order
• Y: Back Order if Out of Stock

150 Heading > DTM

DTM Do Not Deliver Before

Required · Max use 10

Variants (all may be used)

DTMDo Not Deliver After

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 064: Do Not Deliver Before

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

150 Heading > DTM

DTM Do Not Deliver After

Required · Max use 10

Variants (all may be used)

DTM Do Not Deliver Before

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 063: Do Not Deliver After

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

220 Heading > PKG

PKG Marking, Packaging, Loading

Optional · Max use 200

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

PKG-01 · 349 · Item Description Type · Optional · Identifier (ID)

• F: Free-form

PKG-02 · 753 · Packaging Characteristic Code · Optional · Identifier (ID)

• CS: Container Shape

PKG-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• L1: Letters or Notes

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 1000

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• ST: Ship To

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 15: Standard Address Number (SAN)
• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• CA: Case
• EA: Each

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

PO1-05 · 639 · Basis of Unit Price Code · Required · Identifier (ID)

• PE: Price per Each
• RE: Retail Price per Each

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• BP: Buyer's Part Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• UA: U.P.C./EAN Case Code (2-5-5)
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Summary

CTT Loop Optional Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Retail Direct Import

ISA*00*          *00*          *ZZ*AMAZON         *ZZ*VENDOR         *221110*0201*U*00401*000012911*0*P*>~
GS*PO*AMAZON*VENDOR*20221110*0201*12911*X*004010~
ST*850*0001~
BEG*00*NE*T82Z63Y5**20221110~
REF*CR*AMZN_VENDORCODE~
FOB*CC~
CSH*N~
DTM*064*20221203~
DTM*063*20221209~
N1*ST**92*RNO1~
PO1*1*8*EA*39*PE*UP*028877454078~
PO1*2*6*EA*40*PE*UP*028877454077~
CTT*2*14~
SE*12*0001~
GE*1*12911~
IEA*1*000012911~

Retail First Order

ISA*00*          *00*          *ZZ*AMAZON         *ZZ*VENDOR         *221101*0201*U*00401*000012911*0*P*>~
GS*PO*AMAZON*VENDOR*20221101*0201*12911*X*004010~
ST*850*0001~
BEG*00*NE*T82Z63Y5**20221101~
REF*CR*AMZN_VENDORCODE~
CSH*N~
DTM*064*20221203~
DTM*063*20221209~
N1*ST**92*RNO1~
PO1*1*8*EA*39*PE*UP*028877454078~
PO1*2*6*EA*40*PE*UP*028877454077~
CTT*2*14~
SE*11*0001~
GE*1*12911~
IEA*1*000012911~

Retail FTL

ST*850*0001~
BEG*00*NE*T82Z63Y5**20221110~
REF*CR*AMZN_VENDORCODE~
REF*AN*AMZN_CCID~
CSH*N~
DTM*064*20221203~
DTM*063*20221209~
N1*ST**92*RNO1~
PO1*1*8*EA*39*PE*UP*028877454078~
PO1*2*6*EA*40*PE*UP*028877454077~
CTT*2*14~
SE*12*0001~