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X12 850 Purchase Order (copy)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
Always "DS" for regular non-gift orders Amazon-branded packing slip will include prices
Always "SS" for B2B Orders
This will be the indicator that the Amazon-branded packing slip should include pricesAlways "ZZ" for gift orders
This will be the indicator that the Amazon-branded packing slip should not include prices
- DS
- Dropship
- SS
- Supply or Service Order
- ZZ
- Mutually Defined
This will be the Amazon encrypted Shipment ID, which is case sensitive. This number is unique - if a duplicate Shipment ID is ever received it should be rejected via the OFR (855
).
Format: AlphaNumeric
Example: DjntsVrFN
[Note: Dj2sV3fN
is a different Shipment ID than Dj2Sv3FN
]
This number should appear on the Amazon-branded packing slip and must be returned to Amazon in the OFR (855
), ASN (856
), and INV (810
) messages
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Reference Identification – Customer Order Number
To specify identifying information
Code qualifying the Reference Identification
- OQ
- Order Number
This will be the Amazon.com 19 digit Customer Order Number.
Format: Numeric 3-7-7
Example: 123-1234567-1234567
*Dashes will be included.
This number is NOT unique and may be used with more than one shipment.
This number will appear on the packing slip and must be returned to Amazon in the INV (810
) message.
Reference Identification – Web-Site Code
To specify identifying information
Code qualifying the Reference Identification
- ST
- Store Number
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 010
- Requested Ship
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference
To specify pertinent dates and times
Date/Time that order is expected to be Delivered. Also known as Delivery Requested date or Promised Delivery date (PDD)
- 002
- Delivery Requested
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Message Text
- If
01
then Order Status Message =This shipment completes your order.
- If
02
then Order Status Message =We've sent this part of your order to ensure quicker service. The other items will ship separately at not additional shipping cost.
- If
03
then Order Status Message =As you requested, we've sent this part of your order to ensure quicker service. The other items will ship separately.
- If
04
then Order Status Message =This shipment represents part of your gift. The other portion of your gift is shipping separately.
- If
05
then Order Status Message =We hope you enjoy your gift, and we'd love to see you soon at www.amazon.com.
- If
06
then Order Status Message =For detailed information about your orders, please visit Your Account. You can also print invoices, change your email address and payment settings, alter your communication preferences, and much more - 24 hours a day - at http://www.amazon.com/your-account.
- If
07
then Order Status Message =Visit http://www.amazon.com/returns to return any item - including gifts - in unopened or original condition within 30 days for a full refund (other restrictions apply). Please have your order ID ready. Thanks for shopping at Amazon.com, and please come again!
Name – Amazon Bill To Location
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- LW
- Customer
Usage Notes: Customer Bill To Address Line 3. Name
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip
Note: Bill To Address can be International
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Name – Customer Bill To Party
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Additional Name Information
To specify additional names or those longer than 35 characters in length
Customer Bill To Address Line 3.
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International
Address Information
Ship To Address Line 2
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Customer Bill To Address Line 1.
This is a free from text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International
Geographic Location
To specify the geographic place of the named party
Usage Notes: Customer Bill To City Name
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International
Customer Bill To State
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International
Customer Bill To Postal Code
This should appear on the Amazon-branded packing slip.
Note: Bill To Address can be International
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- ZZ
- Mutually Defined
Customer Bill To Party Name
This is a free form text field and may contain special characters (standard UTF8)
This field is optional and only sent when provided by the customer
Code identifying the type of communication number
- EM
- Electronic Mail
Customer Bill To Party Email Address
This is a free form text field and may contain special characters (standard UTF8)
This field is optional and only sent when provided by the customer
Code identifying the type of communication number
- TE
- Telephone
Name – Ship To Party
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Additional Name Information
To specify additional names or those longer than 35 characters in length
Ship To Attention Name
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Note: If Ship To Attention is not provided by the customer, but Address Line 3 is provided, N201 will contain a space and N202 will contain Address Line 3
Address Information
Ship To Address Line 2
This is a free form text field and may contain special characters (standard UTF8)
This should appear on the Amazon-branded packing slip.
Geographic Location
To specify the geographic place of the named party
Usage Notes: Ship To City Name
This should appear on the Amazon-branded packing slip.
Ship To State or Province
This should appear on the Amazon-branded packing slip.
Ship To Postal Code
This should appear on the Amazon-branded packing slip.
Ship To Country Code
ISO 2 character country code will be used
This should appear on the Amazon-branded packing slip.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Always "92"
- 92
- Assigned by Buyer or Buyer's Agent
Amazon.com defined Ship Method Codes indicating shipping carrier and shipment service level. Ship Method Codes are case and format sensitive. The Ship Method Code sent in the 850 should be the same Ship Method Code returned in the corresponding 856.
Note: Ship Method Codes are vendor specific and will be provided to each vendor during the implementation process.
Examples:
USPS_DS (Priority Mail)
USPS_SMART_MAIL
UPS_2ND
UPS_DOM_3DAY_RES
UPS_GR_COM
UPS_GR_RES
UPS_NEXT
UPS_NEXT_SAVER
FEDEX_NEXT_PRI
FEDEX_NEXT_STD
FEDEX_SECOND
FEDEX_3DAY
Code identifying type of location
- ZZ
- Mutually Defined
Name – Vendor Warehouse
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
This will be the Amazon code representing the warehouse that the order should ship from.
This is usually a four character alpha code (e.g. ABCD)
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Line Item ID
The Line Item ID must be retained and referred to in subsequent messages (855, 856, 810).
This number is generally sequential (1, 2, 3, etc.)
Note: The combination of PO101 and PO107 should remain constant throughout the order cycle and across messages. Whenver the number in PO101 is used the information will reference the item in PO107.
Quantity Ordered
This should appear on the p-slip
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
This is Amazon's Expected Cost for the product, not including fulfillment charges
Format: Two Decimals (e.g. 9.00)
This should Not be on the Amazon-branded packing slip
Code identifying the type of unit price for an item
- NT
- Net
This will be the Product ID of the item being ordered.
This should appear on the Amazon-branded packing slip
Note: Product ID's will vary by vendor and will be agreed upon before beginning the implementation process (SKU, UPC, ASIN, etc.)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- B6
- Author Code
Author Name
This will only be sent when applicable. If sent, this should appear on the Amazon-branded packing slip.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- B4
- Binding Code
- TP
- Product Type Code
This will be the Binding Description (e.g. Hardback)
This will only be sent when applicable. If sent, this should appear on the Amazon-branded packing slip.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
This will be the Merchant Branding of the item
This value does not need to be printed on the Amazon-branded packing slip or returned to Amazon in any corresponding messages.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Pricing Information
To specify pricing information
Code identifying pricing specification
- PUR
- Purchase
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Always "B790"
- B790
- Crafting
Message Text – Gift Message
This will be the Gift Message.
This is a free form text field and may contain special characters (standard UTF8). This field is not edited, it is sent as the customer has entered it.
This should appear on the Amazon-branded packing slip
Message Text – Item Description
To provide a free-form format that allows the transmission of text information
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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