X12 824 Application Advice

X12 Release 4030

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• AG: Application Advice (824)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 824: Application Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > BGN

BGN Beginning Segment

Required · Max use 1

BGN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 12: Not Processed
• 34: Payment Declined

BGN-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

BGN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

N1 Message From Optional Max >1

Variants (all may be used)

Message ToPayee

0300 Heading > Message From > N1

N1 Name

Required · Max use 1

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• FR: Message From

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

0800 Heading > Message From > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• AA: Authorized Representative

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

N1 Message To Optional Max >1

Variants (all may be used)

Message FromPayee

0300 Heading > Message To > N1

N1 Name

Required · Max use 1

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• TO: Message To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

0800 Heading > Message To > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• AA: Authorized Representative

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

N1 Payee Optional Max >1

Variants (all may be used)

Message FromMessage To

0300 Heading > Payee > N1

N1 Name

Required · Max use 1

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• PE: Payee

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

0800 Heading > Payee > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• AA: Authorized Representative

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Detail

OTI Loop Required Max >1

0100 Detail > OTI Loop > OTI

OTI Original Transaction Identification

Required · Max use 1

If Transaction Set Control Number (OTI-09) is present, then Group Control Number (OTI-08) is required

OTI-01 · 110 · Application Acknowledgment Code · Required · Identifier (ID)

• TR: Transaction Set Reject

OTI-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• TN: Transaction Reference Number

OTI-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

OTI-04 · 142 · Application Sender's Code · Optional · String (AN) · Min 2 Max 15

OTI-05 · 124 · Application Receiver's Code · Optional · String (AN) · Min 2 Max 15

OTI-06 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

OTI-07 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

OTI-08 · 28 · Group Control Number · Optional · Numeric (N0) · Min 1 Max 9

OTI-09 · 329 · Transaction Set Control Number · Optional · Numeric (N) · Min 4 Max 9

OTI-10 · 143 · Transaction Set Identifier Code · Optional · Identifier (ID)

• 810: Invoice
• 855: Purchase Order Acknowledgment
• 880: Grocery Products Invoice

0300 Detail > OTI Loop > DTM

DTM Invoice Date

Optional · Max use 2

Variants (all may be used)

DTMProcess DateDTMSettlement Date as Specified by the Originator

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 003: Invoice

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

0300 Detail > OTI Loop > DTM

DTM Process Date

Optional · Max use 2

Variants (all may be used)

DTMInvoice DateDTMSettlement Date as Specified by the Originator

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 009: Process

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

0300 Detail > OTI Loop > DTM

DTM Settlement Date as Specified by the Originator

Optional · Max use 2

Variants (all may be used)

DTMInvoice DateDTMProcess Date

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 044: Settlement Date as Specified by the Originator

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

0500 Detail > OTI Loop > AMT

AMT Monetary Amount

Optional · Max use >1

AMT-01 · 522 · Amount Qualifier Code · Optional · Identifier (ID)

• TP: Total payment amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

0600 Detail > OTI Loop > QTY

QTY Quantity

Optional · Max use >1

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

• 53: Original payment item count.

QTY-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

TED Loop Optional Max >1

0700 Detail > OTI Loop > TED Loop > TED

TED Technical Error Description

Required · Max use 1

TED-01 · 647 · Application Error Condition Code · Required · Identifier (ID)

• 008: Out of Range
• 009: Invalid Date
• 010: Total Out of Balance
• 012: Invalid Combination
• 024: Other Unlisted Reason
• 813: Missing or Invalid Payee Name and Address
• MF: Missing or Invalid Internal Vendor Number
• MG: Missing or Invalid U.P.C. Code
• MH: Missing or Invalid DUNS Number
• P: Missing or Invalid Item Quantity
• Q: Missing or Invalid Item Identification

TED-02 · 3 · Free Form Message · Optional · String (AN) · Min 1 Max 60

TED-07 · 724 · Copy of Bad Data Element · Optional · String (AN) · Min 1 Max 99

0800 Detail > OTI Loop > TED Loop > NTE

NTE Note/Special Instruction

Optional · Max use 100

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

• GEN: Entire Transaction Set

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

0900 Detail > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

FOR REJECTED 855

ST*824*00011001~
BGN*12*326654*20140211~
N1*FR*SAFEWAY INC*9*0091372091700~
N1*TO*XXX Foods*9*0019990350000~
PER*AA*ECR/EDI DEPARTMENT*TE*925-467-3197*EM*ECREDI@SAFEWAY.COM~
OTI*TR*TN*326654*7162256XXX*8019721193*20140210*1900*16489*164890001*855~
DTM*009*20140210~
AMT**0~
TED*024*075928367321 ORDER UNIT OF MEASURE NOT 'CA', 'EA' OR 'PL'*****XX~
NTE*GEN*ORDER UNIT OF MEASURE NOT 'CA', 'EA' OR 'PL'~
SE*11*00011001~
ST*824*00011002~
BGN*12*326658*20040211~
N1*FR*SAFEWAY INC*9*0091372091700~
N1*TO*XXX Foods*9*0099990350000~
PER*AA*ECR/EDI DEPARTMENT*TE*925-467-3197*EM*ECREDI@SAFEWAY.COM~
OTI*TR*TN*326658*7162256XXX*8019721193*20140210*1900*16489*164890005*855~
DTM*009*20140210~
AMT**0~
TED*008*326658 PO NUMBER NOT IN ASSIGNED RANGE~
NTE*GEN*PO NUMBER NOT IN ASSIGNED RANGE – ORDER IS REJECTED~
TED*024*000099999999 ITEM QUANTITY NOT NUMERIC*****9999R~
NTE*GEN*ITEM QUANTITY NOT NUMERIC -- ITEM IS REJECTED~
TED*024*004470009219 UPC QUALIFIER NOT 'UA'*****AA~
NTE*GEN*UPC QUALIFIER NOT 'UA' – ITEM IS REJECTED~
SE*15*00011002~

FOR REJECTED INVOICE

ST*824*00917001~
BGN*34*0202221*20030323~
N1*FR*SAFEWAY INC*9*0091372091700~
N1*TO*XYZ SUPPLIER*9*1234567890000~
N1*PE*XYZ SUPPLIER*9*1234567890000~
PER*AA*ECR/EDI DEPARTMENT*TE*925-467-3197*EM*ECREDI@SAFEWAY.COM~
OTI*TR*TN*0202221*7778889999*8019721193*20030321*0930*5520*055200010*810~
DTM*003*20130319~
AMT*TP*22234.8~
QTY*53*60~
TED*012*INVALID SHIP-TO OR INVALID PO NUMBER*****SHIP-TO DUNS SUFFIX/PO # (1922/912938)~
NTE*GEN*CONTACT BROKER OR ORDER ENTRY DEPARTMENT~
NTE*GEN*PLEASE CORRECT INVOICE(S) & RETRANSMIT EDI. PAPER INVOICES WILL NOT BE ACCEPTED.~
SE*14*00917001~