X12 824 Application Advice

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Application Advice Transaction Set (824) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the ability to report the results of an application system's data content edits of transaction sets. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or acceptance with change of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgment sent in response to a purchase order).

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• AG: Application Advice (824)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 824: Application Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BGN

BGN Beginning Segment

Required · Max use 1

To indicate the beginning of a transaction set

Usage notes

BGN340202221*20130323~

BGN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
  ORIGINAL (from TS810 or TS855)

• 12: Not Processed
• 34: Payment Declined
  Payment Declined from TS 880

BGN-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BGN02 is the transaction set reference number.

Usage notes

Vendor's invoice number or foreign PO number.

BGN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BGN03 is the transaction set date.

Usage notes

BGN03 is the date the transaction set was generated in the sender's application system.

VENDOR REFERENCE DATE.

N1 Message From Optional Max >1

Variants (all may be used)

Message ToPayee

0300 Heading > Message From > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

N1FRSAFEWAY INC90091372091700~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• FR: Message From

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

009127209XXXX = SAFEWAY DUNS #
DUNS Listing: http://suppliers.safeway.com/pdf/pdf_us/DunsListing-USA.pdf

0800 Heading > Message From > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERAAECR/EDI DEPARTMENTTE925-467-3197EMECREDI@SAFEWAY.COM~

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• AA: Authorized Representative

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

(SAFEWAY) ECR/EDI DEPARTMENT

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Usage notes

925-467-3197

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Usage notes

ECREDI@SAFEWAY.COM

N1 Message To Optional Max >1

Variants (all may be used)

Message FromPayee

0300 Heading > Message To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

N1TOXYZ SUPPLIER CORP91234567890000~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• TO: Message To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

009127209XXXX = SAFEWAY DUNS #
DUNS Listing: http://suppliers.safeway.com/pdf/pdf_us/DunsListing-USA.pdf

0800 Heading > Message To > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERAAECR/EDI DEPARTMENTTE925-467-3197EMECREDI@SAFEWAY.COM~

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• AA: Authorized Representative

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

(SAFEWAY) ECR/EDI DEPARTMENT

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Usage notes

925-467-3197

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Usage notes

ECREDI@SAFEWAY.COM

N1 Payee Optional Max >1

Variants (all may be used)

Message FromMessage To

0300 Heading > Payee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

N1PEXYZ SUPPLIER CORP91234567890000~ (for invoice only)

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PE: Payee

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

009127209XXXX = SAFEWAY DUNS #
DUNS Listing: http://suppliers.safeway.com/pdf/pdf_us/DunsListing-USA.pdf

0800 Heading > Payee > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERAAECR/EDI DEPARTMENTTE925-467-3197EMECREDI@SAFEWAY.COM~

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• AA: Authorized Representative

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

(SAFEWAY) ECR/EDI DEPARTMENT

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Usage notes

925-467-3197

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

Usage notes

ECREDI@SAFEWAY.COM

Detail

OTI Loop Required Max >1

0100 Detail > OTI Loop > OTI

OTI Original Transaction Identification

Required · Max use 1

To identify the edited transaction set and the level at which the results of the edit are reported, and to indicate the accepted, rejected, or accepted-with-change edit result

• The OTI loop is intended to provide a unique identification of the transaction set that is the subject of this application acknowledgment.

Usage notes

OTITRTN0202221777888999980197211932013032109305520055200010810~

If Transaction Set Control Number (OTI-09) is present, then Group Control Number (OTI-08) is required

OTI-01 · 110 · Application Acknowledgment Code · Required · Identifier (ID)

Code indicating the application system edit results of the business data

• TR: Transaction Set Reject

OTI-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• OTI02 contains the qualifier identifying the business transaction from the original business application, and OTI03 will contain the original business application identification.

Usage notes

OTI02 identifies error transaction set's key field. For example, TransactionSet 810's key field is invoice number and Transaction Set 850's key field is purchase order number.

• TN: Transaction Reference Number
  The actual business application identification number for the transaction will be inOTI03, e.g. purchase order number, invoice number, ship notice number, etc.

OTI-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• OTI03 is the primary reference identification or number used to uniquely identify the original transaction set.

Usage notes

VENDOR’S INVOICE or FPO NUMBER.

OTI-04 · 142 · Application Sender's Code · Optional · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

• If used, OTI04 through OTI08 will contain values from the original electronic functional group generated by the sender.

Usage notes

OTI04 contains GS02 data contents from the original functional group generated by the sender.

OTI-05 · 124 · Application Receiver's Code · Optional · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Usage notes

OTI05 contains GS03 data contents from the original functional group generated by the sender.

OTI-06 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• OTI06 is the group date.

Usage notes

OTI06 contains GS04 data contents from the original functional group generated by the sender.

OTI-07 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

• OTI07 is the group time.

Usage notes

OTI07 contains GS05 data contents from the original functional group generated by the sender.

OTI-08 · 28 · Group Control Number · Optional · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

Usage notes

OTI08 contains GS06 data contents from the original functional group generated by the sender.

OTI-09 · 329 · Transaction Set Control Number · Optional · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

• If used, OTI09 through OTI10 will contain values from the original electronic transaction set generated by the sender.

Usage notes

OTI09 contains ST02 data contents from the original transaction set header generated by the sender.

OTI-10 · 143 · Transaction Set Identifier Code · Optional · Identifier (ID)

Code uniquely identifying a Transaction Set

Usage notes

OTI10 contains ST01 data contents from the original transaction set header generated by the sender. If the original document was not an EDI transaction, use the appropriate code that would have been in ST01, e.g. paper invoice would be 810.

• 810: Invoice
• 855: Purchase Order Acknowledgment
• 880: Grocery Products Invoice

0300 Detail > OTI Loop > DTM

DTM Invoice Date

Optional · Max use 2

To specify pertinent dates and times

• The DTM segment allows for the provision of date, time, or date and time information required to uniquely identify the original transaction set.

Usage notes

DTM00320130319~

Variants (all may be used)

DTMProcess DateDTMSettlement Date as Specified by the Originator

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

003 = INVOICE DATE (from TS810 or TS880)

• 003: Invoice

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

INVOICE DATE

0300 Detail > OTI Loop > DTM

DTM Process Date

Optional · Max use 2

To specify pertinent dates and times

• The DTM segment allows for the provision of date, time, or date and time information required to uniquely identify the original transaction set.

Usage notes

DTM00920130319~

Variants (all may be used)

DTMInvoice DateDTMSettlement Date as Specified by the Originator

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

009 = PO DATE (from TS855)

• 009: Process

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

PURCHASE ORDER DATE

0300 Detail > OTI Loop > DTM

DTM Settlement Date as Specified by the Originator

Optional · Max use 2

To specify pertinent dates and times

• The DTM segment allows for the provision of date, time, or date and time information required to uniquely identify the original transaction set.

Usage notes

DTM04420130319~

Variants (all may be used)

DTMInvoice DateDTMProcess Date

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

044 = SETTLEMENT DATE (from TS810)

• 044: Settlement Date as Specified by the Originator

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

PRICE CHANGE EFFECTIVE DATE

0500 Detail > OTI Loop > AMT

AMT Monetary Amount

Optional · Max use >1

To indicate the total monetary amount

• The AMT segment should be utilized if monetary amount information is important to the unique identification of the original transaction set.

Usage notes

AMTTP22234.8~

AMT-01 · 522 · Amount Qualifier Code · Optional · Identifier (ID)

Code to qualify amount

• TP: Total payment amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

Usage notes

INVOICE AMT SENT ON ORIG TS810 or TS880
0.0 IF ORIGINAL WAS TS855.

0600 Detail > OTI Loop > QTY

QTY Quantity

Optional · Max use >1

To specify quantity information

• The QTY segment should be utilized if quantity information is important to the unique identification of the original transaction set.

Usage notes

QTY5360~

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 53: Original payment item count.

QTY-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

TED Loop Optional Max >1

0700 Detail > OTI Loop > TED Loop > TED

TED Technical Error Description

Required · Max use 1

To identify the error and, if feasible, the erroneous segment, or data element, or both

Usage notes

TED012INVALID SHIP-TO OR INVALID PO NUMBER*****SHIP-TO DUNS SUFFIX/PO# (1922/912938)~

TED-01 · 647 · Application Error Condition Code · Required · Identifier (ID)

Code indicating application error condition

• 008: Out of Range
  OUT OF RANGE (PO number TS855)

• 009: Invalid Date
  INVALID DATE (from TS880)

• 010: Total Out of Balance
  TOTAL OUT OF BALANCE (from TS880)

• 012: Invalid Combination
  INVALID COMBINATION (from TS880)

• 024: Other Unlisted Reason
  OTHER UNLISTED REASON (from TS880 or TS855)

• 813: Missing or Invalid Payee Name and Address
  MISSING or INVALID NAME/ADDRESS (from TS880)

• MF: Missing or Invalid Internal Vendor Number
  MISSING / INVALID VENDOR NUMBER

• MG: Missing or Invalid U.P.C. Code
  MISSING OR INVALID UPC

• MH: Missing or Invalid DUNS Number
  MISSING OR INVALID DUNS NUMBER

• P: Missing or Invalid Item Quantity
  MISSING OR INVALIDITEM QUANTITY

• Q: Missing or Invalid Item Identification
  MISSING OR INVALID ITEM IDENTITY

TED-02 · 3 · Free Form Message · Optional · String (AN) · Min 1 Max 60

Free-form text

• If used, TED02 will contain a generic description of the data in error (e.g., part number, date, reference number, etc.).

Usage notes

SAFEWAY GENERATED ERROR MESSAGE

TED-07 · 724 · Copy of Bad Data Element · Optional · String (AN) · Min 1 Max 99

This is a copy of the data element in error

Usage notes

ADD’L SAFEWAY GENERATED ERROR MESSAGE

0800 Detail > OTI Loop > TED Loop > NTE

NTE Note/Special Instruction

Optional · Max use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Usage notes

NTEGENCONTACT BROKER OR ORDER ENTRY DEPARTMENT~

NTEGENPLEASE CORRECT INVOICE(S) & RETRANSMIT EDI. PAPER INVOICES WILL NOT BE ACCEPTED.~

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

Code identifying the functional area or purpose for which the note applies

• GEN: Entire Transaction Set

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

SAFEWAY MESSAGE

0900 Detail > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

FOR REJECTED 855

ST*824*00011001~
BGN*12*326654*20140211~
N1*FR*SAFEWAY INC*9*0091372091700~
N1*TO*XXX Foods*9*0019990350000~
PER*AA*ECR/EDI DEPARTMENT*TE*925-467-3197*EM*ECREDI@SAFEWAY.COM~
OTI*TR*TN*326654*7162256XXX*8019721193*20140210*1900*16489*164890001*855~
DTM*009*20140210~
AMT**0~
TED*024*075928367321 ORDER UNIT OF MEASURE NOT 'CA', 'EA' OR 'PL'*****XX~
NTE*GEN*ORDER UNIT OF MEASURE NOT 'CA', 'EA' OR 'PL'~
SE*11*00011001~
ST*824*00011002~
BGN*12*326658*20040211~
N1*FR*SAFEWAY INC*9*0091372091700~
N1*TO*XXX Foods*9*0099990350000~
PER*AA*ECR/EDI DEPARTMENT*TE*925-467-3197*EM*ECREDI@SAFEWAY.COM~
OTI*TR*TN*326658*7162256XXX*8019721193*20140210*1900*16489*164890005*855~
DTM*009*20140210~
AMT**0~
TED*008*326658 PO NUMBER NOT IN ASSIGNED RANGE~
NTE*GEN*PO NUMBER NOT IN ASSIGNED RANGE – ORDER IS REJECTED~
TED*024*000099999999 ITEM QUANTITY NOT NUMERIC*****9999R~
NTE*GEN*ITEM QUANTITY NOT NUMERIC -- ITEM IS REJECTED~
TED*024*004470009219 UPC QUALIFIER NOT 'UA'*****AA~
NTE*GEN*UPC QUALIFIER NOT 'UA' – ITEM IS REJECTED~
SE*15*00011002~

FOR REJECTED INVOICE

ST*824*00917001~
BGN*34*0202221*20030323~
N1*FR*SAFEWAY INC*9*0091372091700~
N1*TO*XYZ SUPPLIER*9*1234567890000~
N1*PE*XYZ SUPPLIER*9*1234567890000~
PER*AA*ECR/EDI DEPARTMENT*TE*925-467-3197*EM*ECREDI@SAFEWAY.COM~
OTI*TR*TN*0202221*7778889999*8019721193*20030321*0930*5520*055200010*810~
DTM*003*20130319~
AMT*TP*22234.8~
QTY*53*60~
TED*012*INVALID SHIP-TO OR INVALID PO NUMBER*****SHIP-TO DUNS SUFFIX/PO # (1922/912938)~
NTE*GEN*CONTACT BROKER OR ORDER ENTRY DEPARTMENT~
NTE*GEN*PLEASE CORRECT INVOICE(S) & RETRANSMIT EDI. PAPER INVOICES WILL NOT BE ACCEPTED.~
SE*14*00917001~