Advance Auto Parts
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 12
Required
N1 Loop
FOB
150
F.O.B. Related Instructions
Max use 1
Optional
detail
IT1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 20
Required
Date (DT)
CCYYMMDD format
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
BIG-07
640
Transaction Type Code
Required
Identifier (ID)
Usage notes
CR
Credit Memo
DR
Debit Memo
CUR
040
Heading > CUR

Currency

RequiredMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
CAD
Canadian Dollar
USD
US Dollar
REF
050
Heading > REF

Reference Identification

RequiredMax use 12
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2I
Tracking Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
PK
Packing List Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
SF
Ship From
ST
Ship To
VN
Vendor
Z7
Mark-for Party
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N1 Loop end
FOB
150
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Usage notes
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
DF
Defined by Buyer and Seller
PP
Prepaid (by Seller)
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
Heading end

Detail

IT1 Loop
OptionalMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10
Usage notes
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
Usage notes
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VP
Vendor's (Seller's) Part Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
PL
Purchaser's Order Line Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID Loop
OptionalMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
SAC Loop
OptionalMax >1
SAC
180
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
Usage notes
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
B750
Core Charge
C680
Environmental Protection Service
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Customer
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TDS-02
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TXI
020
Summary > TXI

Tax Information

OptionalMax use 10
Usage notes
Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)
BE
Harmonized Sales Tax (HST)
CG
Federal Value-added Tax (GST) on Goods
PG
State/Provincial Tax (QST)
SP
Provincial Sales Tax (PST)
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
TXI-10
350
Assigned Identification
Optional
String (AN)
Usage notes
GST
Goods and Services Sales Tax
HST
Harmonized Sales Tax
PST
Provincial Sales Tax
QST
Quebec Sales Tax
CAD
030
Summary > CAD

Carrier Detail

OptionalMax use 1
Example
CAD-04
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4
SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
Usage notes
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A122
Additional Tariff Classifications
A260
Advertising Allowance
B750
Core Charge
B872
Customs Duty
C000
Defective Allowance
C260
Discount - Incentive
C680
Environmental Protection Service
D240
Freight
D270
Fuel Surcharge
D530
Hazardous Cargo Charge
D880
Installation and Warranty
E180
Labor (Repair and Return Orders)
E740
New Store Allowance
G070
Recouping (at Owner's or Shipper's Expense)
G830
Shipping and Handling
H090
Special Handling
H200
Special Use
H670
Tax - Federal Excise Tax FET on Tires
H760
Tax - State Hazardous Substance
H850
Tax
I170
Trade Discount
I530
Volume Discount
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Customer
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
ISS Loop
RequiredMax >1
ISS
060
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Example
If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required
ISS-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
Usage notes
ISS-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
ISS-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10
ISS-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
ISS Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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