Stedi maintains this guide based on public documentation from Ace Hardware. Contact Ace Hardware for official EDI specifications. To report any errors in this guide, please contact us.

X12 812 Credit/Debit Adjustment

X12 Release 4010

—

Delimiters

~ Segment
* Element
> Component

EDI sample

—

Sample 812

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ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

CD: Credit/Debit Adjustment (812)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

812: Credit/Debit Adjustment

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BCD

020

Heading > BCD

Beginning Credit/Debit Adjustment

RequiredMax use 1

—

Example

BCD-01

373

Date

Required

Date (DT)

CCYYMMDD format

—

BCD-02

475

Credit/Debit Adjustment Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

BCD-03

305

Transaction Handling Code

Required

Identifier (ID)

—

T: Adjustment Requested

BCD-04

610

Amount

Required

Numeric (N2)

Min 1Max 15

—

BCD-05

478

Credit/Debit Flag Code

Required

Identifier (ID)

—

C: Credit

BCD-07

Invoice Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

BCD-10

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

CUR

030

Heading > CUR

Currency

RequiredMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

ZZ: Mutually Defined

CUR-02

100

Currency Code

Required

Identifier (ID)

—

USD: US Dollar

SAC

097

Heading > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 25

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

C310: Discount

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Min 2Max 2

—

Usage notes

—

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

N1 Loop Vendor

RequiredMax >1

100

Heading > N1 Loop Vendor > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

VN: Vendor

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

110

Heading > N1 Loop Vendor > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

120

Heading > N1 Loop Vendor > N3

Address Information

RequiredMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

130

Heading > N1 Loop Vendor > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Vendor end

Heading end

Detail

CDD Loop

RequiredMax >1

CDD

160

Detail > CDD Loop > CDD

Credit/Debit Adjustment Detail

RequiredMax use 1

—

Example

If either Credit/Debit Quantity (CDD-07) or Unit or Basis for Measurement Code (CDD-08) is present, then the other is required

If Credit/Debit Quantity (CDD-07) is present, then Unit Price (CDD-11) is required

If either Price Identifier Code (CDD-10) or Unit Price (CDD-11) is present, then the other is required

CDD-01

426

Adjustment Reason Code

Required

Identifier (ID)

—

CS: Adjustment

CDD-02

478

Credit/Debit Flag Code

Required

Identifier (ID)

—

C: Credit

CDD-07

477

Credit/Debit Quantity

Optional

Decimal number (R)

Min 1Max 10

—

Usage notes

—

CDD-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

AS: Assortment
BA: Bale
BC: Bucket
BD: Bundle
BG: Bag
BX: Box
CA: Case
CG: Card
CN: Can
CS: Cassette
CT: Carton
CX: Coil
DR: Drum
DS: Display
EA: Each
HA: Hank
KT: Kit
LN: Length
PA: Pail
PK: Package
PL: Pallet/Unit Load
PR: Pair
RE: Reel
RL: Roll
RM: Ream
SL: Sleeve
SO: Spool
ST: Set
TB: Tube

CDD-10

236

Price Identifier Code

Optional

Identifier (ID)

Min 3Max 3

—

Usage notes

—

CDD-11

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

LIN

170

Detail > CDD Loop > LIN

Item Identification

RequiredMax use 1

—

Example

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

IN: Buyer's Item Number
—

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

200

Detail > CDD Loop > N9

Reference Identification

RequiredMax use >1

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

CDD Loop end

270

Detail > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Detail end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample 812

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0059*U*00401*000000001*0*T*>~
GS*CD*SENDERGS*RECEIVERGS*20231101*005900*000000001*X*004010~
ST*812*30389~
BCD*20190122*1234567891*T*11361*C**4545454545***AZ123~
CUR*ZZ*USD~
SAC*C*C310***227~
N1*VN*WARE CORPORATION~
N3*2200 KENSINGTON COURT~
N4*OAK BROOK*IL*60521*US~
CDD*CS*C*****1*EA**UCP*113.61~
LIN*001*IN*2222222~
N9*ZZ**WARE TABLE LAMP~
SE*11*30389~
GE*1*000000001~
IEA*1*000000001~

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