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Warehouse Shipping Advice
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X12 945 Warehouse Shipping Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
W06
020
Warehouse Shipment Identification
Max use 1
Required
0100 Loop
N9
090
Bill of Lading Number or Master Bill of Lading
Max use 10
Required
N9
090
Seller's Invoice Number
Max use 10
Optional
G62
110
Date/Time
Max use 5
Required
W27
130
Carrier Detail
Max use 1
Optional
detail
0300 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SW
Warehouse Shipping Advice (945)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
945
Warehouse Shipping Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

W06
020
Heading > W06

Warehouse Shipment Identification

RequiredMax use 1

To provide identifying numbers, dates, and other basic data for this transaction set

Example
W06-01
514
Reporting Code
Required
Identifier (ID)
Min 1Max 1

Code specifying the basis used when reporting shipment information

W06-02
285
Depositor Order Number
Optional
String (AN)
Min 1Max 22

Identifying number for warehouse shipping order assigned by the depositor

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • W0603 is the actual date on which shipment was made.
W06-04
145
Shipment Identification Number
Optional
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

W06-06
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

0100 Loop
RequiredMax >1
N1
040
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

0100 Loop end
N9
090
Heading > N9

Bill of Lading Number or Master Bill of Lading

RequiredMax use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Example
Variants (all may be used)
N9Seller's Invoice Number
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
MB
Master Bill of Lading
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9
090
Heading > N9

Seller's Invoice Number

OptionalMax use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IV
Seller's Invoice Number
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

G62
110
Heading > G62

Date/Time

RequiredMax use 5

To specify pertinent dates and times

Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

03
Ship Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

W27
130
Heading > W27

Carrier Detail

OptionalMax use 1

To specify details of the transportation equipment and carrier routing details

Example
At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required
W27-01
91
Transportation Method/Type Code
Required
Identifier (ID)
Min 1Max 2

Code specifying the method or type of transportation for the shipment

W27-02
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".
W27-03
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

W27-04
146
Shipment Method of Payment
Optional
Identifier (ID)
Min 2Max 2

Code identifying payment terms for transportation charges

W27-05
40
Equipment Description Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying type of equipment used for shipment

W27-06
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • W2706 is required when W2701 equals "G" or "R".
W27-07
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Heading end

Detail

0300 Loop
OptionalMax >1
LX
005
Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

MAN
010
Detail > 0300 Loop > MAN

Marks and Numbers

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
0310 Loop
OptionalMax >1
W12
020
Detail > 0300 Loop > 0310 Loop > W12

Warehouse Item Detail

RequiredMax use 1

To designate those line items that were shipped

Example
At least one of U.P.C. Case Code (W12-06) or Product/Service ID Qualifier (W12-07) is required
If either Product/Service ID Qualifier (W12-07) or Product/Service ID (W12-08) is present, then the other is required
If either Weight (W12-10), Weight Qualifier (W12-11) or Weight Unit Code (W12-12) are present, then the others are required
W12-01
368
Shipment/Order Status Code
Required
Identifier (ID)
Min 2Max 2

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

  • Whenever W1201 contains "IS", W1216, W1217, and W1218 refer to the original item ordered.
W12-02
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

W12-03
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W12-04
383
Quantity Difference
Optional
Decimal number (R)
Min 1Max 9

Numeric value of variance between ordered and shipped quantities

W12-05
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W12-06
438
U.P.C. Case Code
Optional
String (AN)
Min 12Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

W12-07
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MN
Model Number
W12-08
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

W12-10
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

W12-11
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

W12-12
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

0310 Loop end
0300 Loop end
Detail end

Summary

W03
010
Summary > W03

Total Shipment Information

RequiredMax use 1

To provide totals relating to the shipment

Example
If Weight (W03-02) is present, then Unit or Basis for Measurement Code (W03-03) is required
If either Volume (W03-04) or Unit or Basis for Measurement Code (W03-05) is present, then the other is required
If either Lading Quantity (W03-06) or Unit or Basis for Measurement Code (W03-07) is present, then the other is required
W03-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W03-02
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

W03-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W03-04
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

W03-05
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W03-06
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

W03-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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