Stedi maintains this guide based on public documentation from 3PL Central. Contact 3PL Central for official EDI specifications. To report any errors in this guide, please contact us.

X12 945 Warehouse Shipping Advice

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

None included

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ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SW: Warehouse Shipping Advice (945)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

945: Warehouse Shipping Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W06

020

Heading > W06

Warehouse Shipment Identification

RequiredMax use 1

—

Example

W06-01

514

Reporting Code

Required

Identifier (ID)

Min 1Max 1

—

W06-02

285

Depositor Order Number

Optional

String (AN)

Min 1Max 22

—

W06-03

373

Date

Optional

Date (DT)

CCYYMMDD format

—

W06-04

145

Shipment Identification Number

Optional

String (AN)

Min 1Max 30

—

W06-06

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

0100 Loop

RequiredMax >1

040

Heading > 0100 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

0100 Loop end

090

Heading > N9

Bill of Lading Number or Master Bill of Lading

RequiredMax use 10

—

Example

Variants (all may be used)

N9Seller's Invoice Number

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
MB: Master Bill of Lading

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

090

Heading > N9

Seller's Invoice Number

OptionalMax use 10

—

Example

Variants (all may be used)

N9Bill of Lading Number or Master Bill of Lading

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IV: Seller's Invoice Number

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

G62

110

Heading > G62

Date/Time

RequiredMax use 5

—

Example

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

03: Ship Date

G62-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

W27

130

Heading > W27

Carrier Detail

OptionalMax use 1

—

Example

At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required

W27-01

Transportation Method/Type Code

Required

Identifier (ID)

Min 1Max 2

—

W27-02

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

W27-03

387

Routing

Optional

String (AN)

Min 1Max 35

—

W27-04

146

Shipment Method of Payment

Optional

Identifier (ID)

Min 2Max 2

—

W27-05

Equipment Description Code

Optional

Identifier (ID)

Min 2Max 2

—

W27-06

206

Equipment Initial

Optional

String (AN)

Min 1Max 4

—

W27-07

207

Equipment Number

Optional

String (AN)

Min 1Max 10

—

Heading end

Detail

0300 Loop

OptionalMax >1

005

Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

MAN

010

Detail > 0300 Loop > MAN

Marks and Numbers

RequiredMax use >1

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

—

GM: SSCC-18 and Application Identifier

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

0310 Loop

OptionalMax >1

W12

020

Detail > 0300 Loop > 0310 Loop > W12

Warehouse Item Detail

RequiredMax use 1

—

Example

At least one of U.P.C. Case Code (W12-06) or Product/Service ID Qualifier (W12-07) is required

If either Product/Service ID Qualifier (W12-07) or Product/Service ID (W12-08) is present, then the other is required

If either Weight (W12-10), Weight Qualifier (W12-11) or Weight Unit Code (W12-12) are present, then the others are required

W12-01

368

Shipment/Order Status Code

Required

Identifier (ID)

Min 2Max 2

—

W12-02

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

W12-03

382

Number of Units Shipped

Optional

Decimal number (R)

Min 1Max 10

—

W12-04

383

Quantity Difference

Optional

Decimal number (R)

Min 1Max 9

—

W12-05

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

W12-06

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

W12-07

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

MN: Model Number

W12-08

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

W12-10

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W12-11

187

Weight Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

W12-12

188

Weight Unit Code

Optional

Identifier (ID)

Min 1Max 1

—

0310 Loop end

0300 Loop end

Detail end

Summary

W03

010

Summary > W03

Total Shipment Information

RequiredMax use 1

—

Example

If Weight (W03-02) is present, then Unit or Basis for Measurement Code (W03-03) is required

If either Volume (W03-04) or Unit or Basis for Measurement Code (W03-05) is present, then the other is required

If either Lading Quantity (W03-06) or Unit or Basis for Measurement Code (W03-07) is present, then the other is required

W03-01

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

W03-02

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W03-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

W03-04

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

W03-05

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

W03-06

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

W03-07

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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