EDI 810 Invoice

Functional Group IN

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

What is an EDI 810?

An EDI 810 Invoice communicates invoice details sent in response to EDI 850 Purchase Order, from a supplier to a buyer. It contains information about the purchase order / invoice number (BIG Segment), items invoiced (IT1 Segment) and payment terms (TDS Segment).

How is an EDI 810 used?

For example, after Vendor B ships an order, they will send Retailer A a corresponding EDI 810 Invoice. This EDI 810 Invoice will “close the loop” on an order that has been initiated with the original EDI 850 Purchase Order.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying numbers.

  6. To identify a person or office to whom administrative communications should be directed

  7. N1 Loop Optional
    Repeat 200
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

  8. To specify terms of sale.

  9. To specify pertinent dates and times

  10. To specify transportation instructions relating to shipment

  11. To describe a product or process in coded or free-form format

  12. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

  13. To identify the type and transmission of paperwork or supporting information

  14. To describe marking, packaging, loading and unloading requirements.

  15. To reference details of the tariff used to arrive at applicable rates or charge

  16. To transmit financial accounting data

  17. To identify the specific monetary balances associated with a particular account.

    The BAL segment is to be used only if the code in BIG07 indicates that the transaction is a ``Monthly Adjustment''or ``Special Handling Adjustment'' invoice.
  18. LM Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  19. N9 Loop Optional
    Repeat 1
    1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    2. To provide a free form format that would allow the transmission of text information.

Detail

Position
Segment
Name
Max use
  1. IT1 Loop Optional
    Repeat 200000
    1. To specify the basic and most frequently used line item data for the invoice and related transactions.

    2. To supply information on conditions

    3. To specify quantity information.

      The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
    4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    5. To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities.

    6. To specify tax information.

    7. To specify pricing information

    8. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    9. PID Loop Optional
      Repeat 1000
      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    10. To identify the type and transmission of paperwork or supporting information

    11. To describe marking, packaging, loading and unloading requirements.

    12. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    13. To specify terms of sale.

    14. To specify identifying numbers.

    15. To identify a person or office to whom administrative communications should be directed

    16. To specify destination and quantity detail.

    17. To specify pertinent dates and times

    18. To specify transportation details for the transaction

    19. To reference details of the tariff used to arrive at applicable rates or charge

    20. To identify commercial advertising spots ordered for the advertising campaign

    21. SAC Loop Optional
      Repeat 25
      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify tax information.

    22. SLN Loop Optional
      Repeat 1000
      1. To specify product subline detail item data

      2. To specify identifying numbers.

      3. To describe a product or process in coded or free-form format

      4. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      5. To identify a commodity or a group of commodities or a tariff page commodity

    23. N1 Loop Optional
      Repeat 200
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

    24. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
  1. To specify the total invoice discounts and amounts

  2. To specify tax information.

  3. To specify transportation details for the transaction

  4. SAC Loop Optional
    Repeat 25
    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify tax information.

  5. To specify summary details of total items shipped in terms of quantity, weight, and volume.

  6. To transmit a hash total for a specific element in the transaction set

    Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
  7. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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