EDI 823 Lockbox

Functional Group LB

X12F Finance Subcommittee

This standard provides the format and establishes the data contents of a lockbox transaction set. The lockbox transaction set can be used to transmit lockbox (incoming payments) information and totals from a bank or any other lockbox service provider to a company.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To identify a party by type of organization, name and code

    Mandatory: Lockbox (LBX) depository bank ID; optionally, identify ultimate recipient (company who has the LBX) of the LBX information.

Detail

Position
Segment
Name
Max use
  1. DEP Loop Mandatory
    Repeat 100
    1. To indicate the lockbox ID, date, time, deposit number and bank account information.

      DEP segment contains LBX ID number, depository bank ABA number, and bank acct. number, deposit date/time.
    2. To indicate the total monetary amount.

      AMT = Total deposit dollars.
    3. To specify quantity information.

      QTY = Number of batches in deposit; number of checks in deposit.
    4. To specify identifying numbers.

      REF = Identifies deposit number and/or deposit sequence number.
    5. To specify pertinent dates and times

      DTM = Identifies processing or other date/time information.
    6. BAT Loop Optional
      Repeat 100
      1. To indicate batch identifying information.

      2. To indicate the funds availability in days.

      3. To indicate the total monetary amount.

        AMT = Total batch dollars.
      4. To specify quantity information.

        QTY = Number of checks in batch.
      5. To specify pertinent dates and times

        DTM = Identifies processing or other date/time information.
      6. BPS Loop Optional
        Repeat 1000
        1. To (1) indicate the beginning of a payment order/remittance advice transaction set and total payment and (2) to enable related transfer of funds and/or information from payor to payee to occur while utilizing an automated clearing house (ACH) or other banking network.

          BPS = Identifies payment method (check).
        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

        3. To specify identifying numbers.

          REF = Identifies payee code, MICR line, check number and scan line.
        4. To specify pertinent dates and times

          DTM = Identifies check date, postmark date, date/time check received by LBX.
        5. To indicate the funds availability in days.

        6. N1 Loop Optional
          Repeat 200
          1. To identify a party by type of organization, name and code

            N1 = Identifies payer/remitter name, number.
          2. To specify additional names or those longer than 35 characters in length

          3. To specify the location of the named party

          4. To specify the geographic place of the named party

          5. To specify identifying numbers.

          6. To identify a person or office to whom administrative communications should be directed

        7. RMT Loop Optional
          Repeat 10000
          1. To indicate the detail on items.

            RMT = Identifies Remittance Document, Adjustment reason.
          2. To identify a party by type of organization, name and code

            N1 = Identifies payer name, number if distinct from remitter name, number.
          3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

          4. To specify identifying numbers.

            REF = Identifies scan line.
          5. To specify pertinent dates and times

            DTM = Identifies document date.

Summary

Position
Segment
Name
Max use
  1. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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