EDI 846 Inventory Advice

Functional Group IB

X12M Supply Chain Subcommittee

What is an EDI 846?

An EDI 846 Inventory Inquiry/Advice communicates product inventory levels from a supplier to a buyer. It contains information about product location (SDQ segment), quantity levels (QTY segment), and estimated replenishment dates (DTM segment).

How is an EDI 846 used?

For example, Vendor A sends Retailer B an EDI 846 Inventory Inquiry/Advice twice daily to provide an indication of their entire catalog's stock status. If Vendor A communicates that a SKU is out of stock in the EDI 846 Inventory Inquiry Advice, Retailer B will take that SKU off the website or list the item as “out of stock” until a subsequent EDI 846 Inventory Inquiry/Advice shows that it is available.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of an inventory advice transaction set.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify pertinent dates and times

  6. To transmit identifying numbers associated with the named party

  7. To identify a person or office to whom administrative communications should be directed

  8. N1 Loop Optional
    Repeat 5
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying numbers associated with the named party

    6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. LIN Loop Mandatory
    Repeat 10000
    1. To specify basic item identification data.

    2. To specify product subline detail item data

    3. To describe a product in coded or free-form format

    4. To specify physical measurements, including dimensions, tolerances, weights and counts.

    5. To describe marking, packaging, loading and unloading requirements.

    6. To describe an item in either an industry standard or free-form format

    7. QTY Loop Mandatory
      Repeat 10
      1. To specify quantity information.

      2. To specify item unit data.

      3. To specify the data for scheduling a specific line item.

      4. To specify lead time for availability of products and services.

    8. To specify pertinent dates and times

    9. To specify pricing information

    10. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    11. To specify special conditions or services associated with the purchased product

    12. To transmit identifying numbers associated with the named party

    13. To identify a person or office to whom administrative communications should be directed

    14. N1 Loop Optional
      Repeat 5
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying numbers associated with the named party

      6. To identify a person or office to whom administrative communications should be directed

    15. To indicate identifying marks and numbers for shipping containers

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)

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