X12 211 Freight Bill of Lading
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- BL
- Motor Carrier Bill of Lading (211)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 211
- Motor Carrier Bill of Lading
Beginning Segment for the Motor Carrier Bill of Lading
To transmit identifying numbers, dates, and other basic data related to the transaction set
Standard Carrier Alpha Code
- BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
- RDWY
- YRC Freight Inc.
Code identifying payment terms for transportation charges
- BOL02 is the method of payment for the freight charges.
- CC
- Collect
- PP
- Prepaid (by Seller)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
- BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
A unique number assigned by the shipper to identify the shipment. This is usually the Bill of Lading number. This number may not be unique in the carrier’s internal system.
Date expressed as CCYYMMDD
- BOL04 is the date the carrier picked up the freight.
Current date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BOL05 is the actual time the carrier picked up the freight.
Local time
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BOL06 is the number assigned by the carrier to the shipment, usually the PRO number.
YRC Freight’s PRO number
Code identifying payment terms for transportation charges
- BOL10 is the method of payment for the COD fee.
Method of payment for COD charges
This element is not required by YRC Freight unless the shipment is COD
- CC
- Collect
- PP
- Prepaid (by Seller)
Set Purpose
To allow for positive identification of transaction set purpose
Equipment or Container Owner and Type
To specify the owner, the identification number assigned by that owner, and the type of equipment
- The MS2 segment is used to provide the carrier with the trailer number of the trailer that has the shipment on it.
This segment is used only when the trailer information will be provided, otherwise this segment is not necessary.
Standard Carrier Alpha Code
- RDWY
- YRC Freight
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
This segment is used to supply reference numbers that pertain to the entire shipment
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
ST - Store Number
DP - Department Number (if not supplied in the SPO segment)
There are many codes available here, please refer to the ANSI X12 guide for a complete listing.
Date/Time
To specify pertinent dates and times
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- CT
- Central Time
- ET
- Eastern Time
- MT
- Mountain Time
- PT
- Pacific Time
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
This segment is optional and is used to supply special services
Code specifying special transportation handling instructions
This element is not required by YRC Freight but is preferred when shipment requires special handling instructions
- NC
- Notify Consignee Before Delivery
G61 Delivery contact (DC qualifier) is required with this service requirement.
Code identifying the special service
This element is not required by YRC Freight but is preferred when shipment requires special handling instructions
- C1
- Shipper Load and Count
- ID
- Inside Delivery
- NC
- Notify Consignee Before Delivery
G61 Delivery contact (DC qualifier) is required with this service requirement.
- RD
- Residential Delivery
G61 Delivery contact (DC qualifier) is required with this service requirement.
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
This element is not required by YRC Freight but is preferred when shipment requires special handling instructions
- APPT
- LFTD
- LTDD
Remarks
To transmit information in a free-form format for comment or special instruction
This segment is optional and not recommended by YRC Freight because it requires special processing to process the information being conveyed. All comments transmitted in this segment may or may not reach the delivery receipt.
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
This segment is required and is used to transmit shipper, consignee, and other third party related information.
The N102 has increased in size from 35 characters to 60 characters in version 003070. YRC Freight will continue to use the 35 characters maximum on this segment.
This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the “ID Code” (N104) must provide a key to the table maintained by the transaction processing party
The N103 and N104 are used by YRC Freight to further define the shipping locations, it is only required when N101 is equal to ‘SH’
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- CN
- Consignee
- PF
- Party to Receive Freight Bill
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This number depending on the N103 is either provided by the customer or provided by YRC Freight for each shipping location.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- SH
- Shipper Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Detail
Bill of Lading Line Item Number
To reference a Bill of Lading line number
- The AT1 segment provides the line number for all of the related items included.
It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Bill of Lading Rates and Charges
To specify Bill of Lading rates and charges
- Care should be taken when using the AT3 segment to provide the carrier with a pre-rated Bill of Lading. Rates and charges included on the Bill of Lading are subject to audit. Accessorial charges usually can not be determined before the shipment has been delivered, therefore use of this segment may not negate the requirement for transaction set 210, Freight Invoice and Details.
- The AT3 segment provides a means of transmitting freight charges and the basis for those charges. The amount of the charge appears in AT301. If the charge is based on a percent discount, the percent discount is transmitted in AT307 with the charge, after the discount has been applied, in AT301. If the charge is not based on a rating structure (per mile, per hundred weight, as weight etc.) the type of charge is identified in AT306. If the charge is based on a rate, the rate is transmitted in AT303 with the qualifier (per mile, per hundred weight) codified in AT302. If the quantity of the unit being rated is required AT305 is used in conjunction with AT304. For example, for a charge of $20.00 that is based on a rate of $1.00 per mile the segment would be as follows: AT32000PM1MI*20 N/L.
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- AT301 is the charge per Bill of Lading line item.
This element is not required by YRC Freight unless special charges apply
Code qualifying the Bill of Lading freight rate
- CW
- Per Hundred Weight
- PF
- Per Cubic Foot
Code identifying the type of quantity on which the rate is based
Numeric value of quantity
- AT305 is the quantity of units (miles, gallons, deficit weight, etc.) as defined by the qualifier in AT304.
Code identifying the type of Bill of Lading charge
This element is not required by YRC Freight unless special charge code applies
- COD
- Cash on Delivery
- FSC
- Fuel Surcharge
- IDL
- Inside Delivery
- RES
- Residential Delivery
Bill of Lading Description
To specify the lading description
- Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.
Bill of Lading Line Item Detail
To specify Bill of Lading quantity, weight, and commodity classification
- The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Number of units (pieces) of the lading commodity
- AT201 is the number of carrier handling units for the line item.
This element is zero if the line item being described is part of a pallet with mixed commodities.
Code for packaging form of the lading quantity
- AT202 is the packaging form of the lading quantity in AT201.
- CTN
- Carton
- DRM
- Drum
- PCS
- Pieces
- PLT
- Pallet
- SKD
- Skid
Code defining the type of weight
- AT203 and AT204 qualify AT205.
- N
- Actual Net Weight
- T
- Tare Weight
Numeric value of weight
- AT205 is the weight of the lading quantity identified in AT201.
Number of units (pieces) of the lading commodity
- AT206 is used only if AT202 contains the codes PLT, SKD, or SLP.
- AT206 is the total number of pieces contained on the pallets, skids or slip sheets identified in AT201.
This element is required only if AT202 is a master handling unit such as, PLT, SKD or SLP
Code for packaging form of the lading quantity
- AT207 is the packaging form of the units on the pallet, skid, or slip sheet identified in AT202.
This element is required only if AT202 is PLT, SKD or SLP
- CTN
- Carton
- DRM
- Drum
- PCS
- Pieces
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
- The MAN segment provides the marks and numbers associated with the line item identified in the AT2 segment.
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
This element is only used to send bar code information
- GM
- SSCC-18 and Application Identifier
- MC
- Master Carton Number
The identification number of the outermost (external) container in a shipment leaving the supplier’s dock.
- W
- Pallet Number
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
This element is only used when a range of numbers is being sent.
Shipment Purchase Order Detail
To specify the purchase order details for a shipment
- The SPO segment provides the purchase order numbers and details associated with the line item details included in the AT2 segment.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO02 is the department number.
SPO02 is the department number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CT
- Carton
- PC
- Piece
- PL
- Pallet/Unit Load
- SV
- Skid
Numeric value of quantity
- SPO04 is the total quantity for the purchase order.
Total units on the Purchase Order
Code specifying the weight unit
This element is required for some retailers. If your retailer requires the weight be included with the PO information then this element is required.
- K
- Kilograms
- L
- Pounds
Assigned Number
To reference a line number in a transaction set
- Loop 0220 shall only be used when the marks and numbers or the purchase order detail can not be associated with the specific Bill of Lading line item details included in the AT2 segments transmitted with this Bill of Lading.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
This element is only used to send bar code information
- GM
- SSCC-18 and Application Identifier
- MC
- Master Carton Number
The identification number of the outermost (external) container in a shipment leaving the supplier’s dock.
- W
- Pallet Number
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Shipment Purchase Order Detail
To specify the purchase order details for a shipment
Identifying number for Purchase Order assigned by the orderer/purchaser
This element is required by YRC Freight if the Purchase Order number is not directly associated with the line item in the AT2 segment.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO02 is the department number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CT
- Carton
- PC
- Piece
- PL
- Pallet/Unit Load
- SV
- Skid
Numeric value of quantity
- SPO04 is the total quantity for the purchase order.
Total units on the Purchase Order
Code specifying the weight unit
This element is required for some retailers. If your retailer requires the weight be included with the PO information then this element is required.
- K
- Kilograms
- L
- Pounds
Contact
To identify a person or office to whom communications should be directed
- The G61 segment shall only be used to provide the name and phone number of the contact for any hazardous materials included on this Bill of Lading.
Mandatory if Hazardous commodities are contained on this shipment
Code identifying the major duty or responsibility of the person or group named
This element is required by YRC Freight for hazardous shipments
- HM
- Hazardous Material Contact
Free-form name
This element is required by YRC Freight for hazardous shipments
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
This segment is mandatory by YRC Freight for all Hazardous shipments.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
- GA
- Gallon
- LB
- Pound
Number of units (pieces) of the lading commodity
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49
Freeform Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Freight Not Palletized
GS*BL*SENDERGS*RECEIVERGS*20231103*025108*000000001*X*004010
ST*211*000010001
BOL*RDWY*PP*12345*19970501**1231234561
B2A*00
MS2*RDWY*123456
N1*SH*SHIPPER NAME*93*123456789
N3*9999 SHIPPER STREET*ADDITIONAL ADDRESS LINE
N4*SHIPPER CITY*ST*00000
N1*CN*CONSIGNEE NAME
N3*9999 CONSIGNEE STREET*ADDITIONAL ADDRESS LINE
N4*CONSIGNEE CITY*ST*99999
G61*DC*DELIVERY CONTACT NAME*TE*(888)999-9999
AT1*1
L11*999*AE
AT4*COMMODITY 1
AT2*5*CTN*N*L*210****999999-01
MAN*GM*00000858050113093100
MAN*GM*00000858050113093101
MAN*GM*00000858050113093102
MAN*GM*00000858050113093103
MAN*GM*00000858050113093104
SPO*123*1144*CT*2*L*84
SPO*456*1144*CT*3*L*126
SE*23*000010001
GE*1*000000001
IEA*1*000000001
Freight Palletized with One Commodity
GS*BL*SENDERGS*RECEIVERGS*20231103*025117*000000001*X*004010
ST*211*000010001
BOL*RDWY*PP*12345*19970501**1231234561
B2A*00
MS2*RDWY*123456
N1*SH*SHIPPER NAME*93*123456789
N3*9999 SHIPPER STREET*ADDITIONAL ADDRESS LINE
N4*SHIPPER CITY*ST*00000
N1*CN*CONSIGNEE NAME
N3*9999 CONSIGNEE STREET*ADDITIONAL ADDRESS LINE
N4*CONSIGNEE CITY*ST*99999
G61*DC*DELIVERY CONTACT NAME*TE*(888)999-9999
AT1*1
L11*999*AE
AT4*COMMODITY 1
AT2*2*PLT*N*L*210*5*CTN**999999-01
MAN*GM*00100858050113093200
MAN*GM*00100858050113093201
SPO*123*1144*CT*2*L*84
SPO*456*1144*CT*3*L*126
SE*20*000010001
GE*1*000000001
IEA*1*000000001
Hazardous Material Loop 0230 and 0231
GS*BL*SENDERGS*RECEIVERGS*20231103*025125*000000001*X*004010
ST*211*000010001
BOL*RDWY*PP*12345*20200501**1231234561
B2A*00
MS2*RDWY*123456
N1*SH*SHIPPER NAME*93*123456789
N3*9999 SHIPPER STREET*ADDITIONAL ADDRESS LINE
N4*SHIPPER CITY*ST*00000
N1*CN*CONSIGNEE NAME
N3*9999 CONSIGNEE STREET*ADDITIONAL ADDRESS LINE
N4*CONSIGNEE CITY*ST*99999
G61*DC*DELIVERY CONTACT NAME*TE*(888)999-9999
AT1*1
L11*999*AE
AT4*COMMODITY 1
AT2*5*CTN*N*L*210****999999-01
MAN*GM*00000858050113093100
MAN*GM*00000858050113093101
MAN*GM*00000858050113093102
MAN*GM*00000858050113093103
MAN*GM*00000858050113093104
SPO*123*1144*CT*2*L*84
SPO*456*1144*CT*3*L*126
G61*HM*HAZARDOUS CONTACT*TE*999-999-9999
LH1*GA*1*UN9999
LH3*HAZARDOUS SHIPPING NAME*D
LFH*TEC*HAZARDOUS TECHNICAL NAME
SE*27*000010001
GE*1*000000001
IEA*1*000000001
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