Williams Sonoma
/
Purchase Order Change Acknowledgment
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Williams Sonoma. Contact Williams Sonoma for official EDI specifications. To report any errors in this guide, please contact us.
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X12 865 Purchase Order Change Acknowledgment

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BCA
0200
Beginning Segment for Purchase Order Change Acknowledgment
Max use 1
Required
REF
0500
Reference Information
Max use 3
Required
PER
0600
Administrative Communications Contact
Max use 3
Optional
N9 Loop
detail
POC Loop
POC
0100
Line Item Change
Max use 1
Required
PID Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
CA
Purchase Order Change Acknowledgment/Request - Seller Initiated (865)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
865
Purchase Order Change Acknowledgment/Request - Seller Initiated
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BCA
0200
Heading > BCA

Beginning Segment for Purchase Order Change Acknowledgment

RequiredMax use 1
Example
BCA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BCA-02
587
Acknowledgment Type
Required
Identifier (ID)
AC
Acknowledge - With Detail and Change
AK
Acknowledge - No Detail or Change
RJ
Rejected - No Detail
BCA-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Required
Date (DT)
CCYYMMDD format
Usage notes
Optional
Date (DT)
CCYYMMDD format
REF
0500
Heading > REF

Reference Information

RequiredMax use 3
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CO
Customer Order Number
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
N9 Loop
OptionalMax 1000
N9
2800
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Usage notes
GEN
General Note
MTX
2900
Heading > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Optional
String (AN)
Min 1Max 4096
N9 Loop end
Heading end

Detail

POC Loop
OptionalMax >1
POC
0100
Detail > POC Loop > POC

Line Item Change

RequiredMax use 1
Example
If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required
If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required
If either Product/Service ID Qualifier (POC-14) or Product/Service ID (POC-15) is present, then the other is required
POC-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
Usage notes
POC-02
670
Change or Response Type Code
Required
Identifier (ID)
RC
Reject Item Change
RZ
Replace All Values
POC-03
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
POC-04
671
Quantity Left to Receive
Required
Decimal number (R)
Min 1Max 9
Usage notes
POC-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
POC-06
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
POC-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
POC-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
POC-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
POC-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
POC-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
POC-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
POC-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
POC-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID Loop
RequiredMax 1000
PID
0500
Detail > POC Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
N9 Loop
OptionalMax 1000
N9
3500
Detail > POC Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Usage notes
GEN
General Note
MTX
3600
Detail > POC Loop > N9 Loop > MTX

Text

OptionalMax use >1
Example
MTX-02
1551
Textual Data
Optional
String (AN)
Min 1Max 4096
N9 Loop end
POC Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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