X12 860 [5010] Purchase Order Change Request - Buyer Initiated
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
Will always match what was sent on Purchase Order (X12 850) in the Transaction Set Purpose Code (BEG01) element.
- 01
- Cancellation
Sent for the following use cases: Cancel Balance of an Order Cancel an Order Prior to Shipment.
- 04
- Change
Sent for the following use cases: Item Delete - delete occurs before PO ship date has occurred Item Cancellation - Item is cancelled after PO ship date has occurred Line Item Quantity Change - Quantity Increase or Decrease Price Change - for a line Item product Order Level Ship Date Change Item Packing Configuration Change Line Item Quantity with Schedule Change (combined in one transaction) Schedule Change.
Code specifying the type of Purchase Order
Will always match what was sent on Purchase Order (X12 850) in the Purchase Order Type (BEG02) element.
- BE
- Blanket Order/Estimated Quantities (Not firm Commitment)
- RL
- Release or Delivery Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Will always match what was sent on Purchase Order (X12 850) in the Purchase Order Number (BEG03) element.
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
When sent, will always match what was sent on Purchase Order (X12 850) in the Release Number (BEG04) element.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCH06 is the date assigned by the purchaser to purchase order.
Will always match what was sent on Purchase Order (X12 850) in the Purchase Order Date (BEG05) element.
Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)
When sent in response to a Supplier Initiated change request, this will contain the Group Control number (GS06) and Set Control Number (ST02) concatenated with a hyphen (-) character.
When sent as part of a Walmart Initiated change or PO update, this will contain the Walmart assigned change number.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCH10 is the date assigned by the sender to the acknowledgment.
When sent, this will contain the Date the PO Change being sent was made or approved.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCH11 is the date of the purchase order change request.
When sent in response to a Supplier Initiated change request, this will contain the PO Change request date as sent on the PO Acknowledgement (X12 855) in the Supplier Acknowledgement Date (BAK09) element.
Reference Information Appointment Number
To specify identifying information
Code qualifying the Reference Identification
When sent and Transaction Set Purpose Code contains Change (04) qualifier, the accompanying Reference Identification (REF02) will contain a new or updated Walmart Assigned Appointment Number.
This is typically accompanied by and updated appointment date in the Date (DTM) segment with Delivery Appointment Date and Time (704) qualifier.
- AO
- Appointment Number
Reference Information Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Reference Information Promotion/Deal Number
To specify identifying information
Code qualifying the Reference Identification
- PD
- Promotion/Deal Number
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
When sent and Transaction Set Purpose Code contains Change (04) qualifier, this element will contain an updated Shipment Method of Payment.
- CC
- Collect
- PP
- Prepaid (by Seller)
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 037
- Ship Not Before
When sent and Transaction Set Purpose Code contains Change (04) qualifier, the accompanying Date (DTM02) will contain an updated Ship Not Before date.
- 038
- Ship No Later
When sent and Transaction Set Purpose Code contains Change (04) qualifier, the accompanying Date (DTM02) will contain an updated Ship No Later date.
- 063
- Do Not Deliver After
When sent and Transaction Set Purpose Code contains Change (04) qualifier, the accompanying Date (DTM02) will contain an updated Do Not Deliver After or Must Arrive By [MABD] date.
- 704
- Delivery Appointment Date and Time
When sent and Transaction Set Purpose Code contains Change (04) qualifier, the accompanying Date (DTM02), Time (DTM03), and Time Code (DTM04) will contain a new or updated Walmart Assigned Appointment Date/Time.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
When Time (DTM03) is sent, Time Code (DTM04) should also be sent.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- AD
- Alaska Daylight Time
- AS
- Alaska Standard Time
- CD
- Central Daylight Time
- CS
- Central Standard Time
- ED
- Eastern Daylight Time
- ES
- Eastern Standard Time
- HD
- Hawaii-Aleutian Daylight Time
- HS
- Hawaii-Aleutian Standard Time
- MD
- Mountain Daylight Time
- MS
- Mountain Standard Time
- ND
- Newfoundland Daylight Time
- NS
- Newfoundland Standard Time
- PD
- Pacific Daylight Time
- PS
- Pacific Standard Time
- TD
- Atlantic Daylight Time
- TS
- Atlantic Standard Time
- UT
- Universal Time Coordinate
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
If this qualifier is sent, then the Buying Party [Ship To] location for the PO was changed then new location is indicated by the Global Location Number [GLN] sent in the Identification Code (N104) element accompanied by a Global Location Number (UL) qualifier in the Id Code Qualifier (N103) element.
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Line Item Change
To specify changes to a line item
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Code specifying the type of change to the line item
- AA
- Packing Configuration
When sent, the following will be included within the Line Item Change (POC) loop: One or more pair of Product/Service ID Qualifier (DE 235) and Product/Service ID value (DE 234) elements within the Line Item Change (POC) segment The Pack (PAC01) and optionally Inner Pack (PAC14) elements will contain updated package configuration details.
- DI
- Delete Item(s)
When sent, one or more pair of Product/Service ID Qualifier (DE 235) and Product/Service ID value (DE 234) elements will be sent within the Line Item Change (POC) segment. The items indicated are either Deleted (before any product is sent by the vendor) or Canceled (after some product has been shipped).
- PC
- Price Change
When sent, the following will be included within the Line Item Change (POC) loop: One or more pair of Product/Service ID Qualifier (DE 235) and Product/Service ID value (DE 234) elements within the Line Item Change (POC) segment The Unit Price (POC06) will be sent containing the new item cost. Optionally, the Basis of Unit Price Code (POC07) may also be sent to cover certain special pricing use cases like Promotions.
- QD
- Quantity Decrease
When sent, the following will be included within the Line Item Change (POC) loop:
One or more pair of Product/Service ID Qualifier (DE 235) and Product/Service ID value (DE 234) elements within the Line Item Change (POC) segment.
The Quantity (POC03) and Unit of Measure (POC05-01) elements containing the current on order quantity before changes.
One instance of Quantity (QTY) segment with Quantity Qualifier (QTY01) qualifier of Quantity Cancelled (QV) qualifier. When sent, Quantity (QTY02) and Unit of Measure (QTY03-01) elements will contain the amount the order quantity was decreased.
One instance of Quantity (QTY) segment with Quantity Qualifier (QTY01) qualifier of Adjusted Quantity (A5) qualifier. When sent, Quantity (QTY02) and Unit of Measure (QTY03-01) elements will contain the new adjusted total order quantity was decreased by.
Optionally, if the adjusted order quantity resulted in a unit cost/price change based on quantity the Unit Price (POC06) may also be sent.
Optionally, if this is a Store or Direct Store Delivery Consolidated [DSDC] order and the order quantity change effects the order quantity distribution then the Destination Quantity (SDQ) segment maybe sent.
If sent, the distribution sent replaces that of the original PO. - QI
- Quantity Increase
When sent, the following will be included within the Line Item Change (POC) loop:
One or more pair of Product/Service ID Qualifier (DE 235) and Product/Service ID value (DE 234) elements within the Line Item Change (POC) segment
The Quantity (POC03) and Unit of Measure (POC05-01) elements containing the current on order quantity before changes.
One instance of Quantity (QTY) segment with Quantity Qualifier (QTY01) qualifier of Incremental Order Quantity (69) qualifier. When sent, Quantity (QTY02) and Unit of Measure (QTY03-01) elements will contain the amount the order quantity was increased.
One instance of Quantity (QTY) segment with Quantity Qualifier (QTY01) qualifier of Adjusted Quantity (A5) qualifier. When sent, Quantity (QTY02) and Unit of Measure (QTY03-01) elements will contain the new adjusted total order quantity was decreased by.
Optionally, if the adjusted order quantity resulted in a unit cost/price change based on quantity the Unit Price (POC06) may also be sent.
Optionally, if this is a Store or Direct Store Delivery Consolidated [DSDC] order and the order quantity change effects the order quantity distribution then the Destination Quantity (SDQ) segment maybe sent.
If sent, the distribution sent replaces that of the original PO. - RC
- Reject Item Change
- RZ
- Replace All Values
When sent, one or more pair of Product/Service ID Qualifier (DE 235) and Product/Service ID value (DE 234) elements within the Line Item Change (POC) segment.
Additionally, any combination of the following change group types maybe sent that are either not covered by another Change Type Code (POC02) qualifier or combine changes from multiple Change Type Codes (POC02):
Unit Price/Cost: The Unit Price (POC06) will be sent containing the new item cost. Optionally, the Basis of Unit Price Code (POC07) may also be sent to cover certain special pricing use cases like Promotions.
Quantity Change: The Quantity (POC03) and Unit of Measure (POC05-01) elements containing the current on order quantity before changes. One instance of Quantity (QTY) segment with Quantity Qualifier (QTY01) qualifier of Adjusted Quantity (A5) qualifier. When sent, Quantity (QTY02) and Unit of Measure (QTY03-01) elements will contain the new adjusted total order quantity was decreased by. Optionally, if this is a Store or Direct Store Delivery Consolidated [DSDC] order and the order quantity change effects the order quantity distribution then the Destination Quantity (SDQ) segment maybe sent. If sent, the distribution sent replaces that of the original PO.
Allowance Change: The Allowance/Charge (SAC) segment will be sent the Agency Allowance/Charge Code (SAC04) will indicate if the allowance is being added, deleted, or updated.
PO Notes: The Extended Reference Information (N9) loop/segment with Letters and Notes (L1) qualifier in the Reference Identification (N901) element accompanied by one or more Text (MTX) segments.
Item Free-Form Description: The Description (PID05) replaces any previous free-form description of products.
Numeric value of quantity
- POC03 is quantity ordered.
Quantity left to receive as qualified by the unit of measure
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- PR
- Promotion
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
Product/Item Description
To describe a product or process in coded or free-form format
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
Code identifying the service, promotion, allowance, or charge
- B000
- Central Buy
- C000
- Defective Allowance
- C540
- Early Buy Allowance
- D170
- Free Goods
- D500
- Handling
- E740
- New Store Allowance
- E750
- New Store Discount
- E770
- New Warehouse
- F330
- Pickup and Delivery
- F670
- Price and Marketing Allowance
- F800
- Promotional Allowance
- F970
- Rebate
- H010
- Special Buy
- H560
- Swell
- I310
- Truckload Discount
- I530
- Volume Discount
- I570
- Warehouse
Code identifying the agency assigning the code values
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02.
- D
- Delete Allowance
When sent, Allowance/Charge Indicator (SAC01), Allowance/Charge Code (SAC02), and at least one or more of Amount (SAC05); Percent (SAC07); Rate (SAC08) will be present.
- I
- Insert Allowance
When sent, Allowance/Charge Indicator (SAC01), Allowance/Charge Code (SAC02), and at least one or more of Amount (SAC05); Percent (SAC07); Rate (SAC08) will be present.
- U
- Update Existing Allowance
When sent, any values sent in Amount (SAC05); Percent (SAC07); Rate (SAC08) will override previous values for the corresponding allowance/charge matching both the Allowance/Charge Indicator (SAC01) and Allowance/Charge Code (SAC02).
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 1
- Item List Cost
- 2
- Item Net Cost
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 03
- Vendor Check to Customer
- 04
- Credit Customer Account
Destination Quantity
To specify destination and quantity detail
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- SDQ03 is the store number.
Code which identifies a specific location
- SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.
- SDQ23 may be used to identify areas within a store, e.g., front room, back room, selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.
Quantity Information
To specify quantity information
Code specifying the type of quantity
- 69
- Incremental Order Quantity
- A5
- Adjusted Quantity
- QV
- Quantity Cancelled
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
When sent, Reference Identification (REF02) will contain 'SPECIAL INSTRUCTIONS' without quotes.
Text
To specify textual data
Code identifying the functional area or purpose for which the note applies
- AAP
- Supplier Description
- INT
- General Order Instructions
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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