X12 860 [5010] Purchase Order Change Request - Buyer Initiated

Beginning Segment for Purchase Order Change

Functional Group Header

Transaction Set Header

Reference Information Appointment Number

Reference Information Internal Vendor Number

Reference Information Promotion/Deal Number

F.O.B. Related Instructions

Product/Item Description

Item Physical Details

Service, Promotion, Allowance, or Charge Information

Extended Reference Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PC: Purchase Order Change Request - Buyer Initiated (860)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

860: Purchase Order Change Request - Buyer Initiated

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BCH

0200

Heading > BCH

Beginning Segment for Purchase Order Change

RequiredMax use 1

—

Example

BCH-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

Usage notes

—

01: Cancellation
—
04: Change
—

BCH-02

Purchase Order Type Code

Required

Identifier (ID)

—

Usage notes

—

BE: Blanket Order/Estimated Quantities (Not firm Commitment)
RL: Release or Delivery Order
SA: Stand-alone Order

BCH-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

BCH-04

328

Release Number

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

BCH-06

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BCH-07

326

Request Reference Number

Optional

String (AN)

Min 1Max 45

—

Usage notes

—

BCH-10

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

BCH-11

REFReference Information Internal Vendor Number REFReference Information Promotion/Deal Number

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

REF

0500

Heading > REF

Reference Information Appointment Number

OptionalMax use >1

—

Example

Variants (all may be used)

REF-01

Reference Identification Qualifier

Required

Identifier (ID)

—

Usage notes

—

AO: Appointment Number

REF-02

REFReference Information Appointment Number REFReference Information Promotion/Deal Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF

0500

Heading > REF

Reference Information Internal Vendor Number

OptionalMax use 1

—

Example

Variants (all may be used)

REF-01

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number

REF-02

REFReference Information Appointment Number REFReference Information Internal Vendor Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF

0500

Heading > REF

Reference Information Promotion/Deal Number

OptionalMax use 1

—

Example

Variants (all may be used)

REF-01

Reference Identification Qualifier

Required

Identifier (ID)

—

PD: Promotion/Deal Number

REF-02

Reference Identification

Required

String (AN)

Min 1Max 50

—

FOB

0800

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

Usage notes

—

CC: Collect
PP: Prepaid (by Seller)

DTM

1500

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

At least one of Date (DTM-02) or Time (DTM-03) is required

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

037: Ship Not Before
—
038: Ship No Later
—
063: Do Not Deliver After
—
704: Delivery Appointment Date and Time
—

DTM-02

Date

Optional

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Usage notes

—

DTM-04

623

Time Code

Optional

Identifier (ID)

—

AD: Alaska Daylight Time
AS: Alaska Standard Time
CD: Central Daylight Time
CS: Central Standard Time
ED: Eastern Daylight Time
ES: Eastern Standard Time
HD: Hawaii-Aleutian Daylight Time
HS: Hawaii-Aleutian Standard Time
MD: Mountain Daylight Time
MS: Mountain Standard Time
ND: Newfoundland Daylight Time
NS: Newfoundland Standard Time
PD: Pacific Daylight Time
PS: Pacific Standard Time
TD: Atlantic Daylight Time
TS: Atlantic Standard Time
UT: Universal Time Coordinate

N1 Loop

OptionalMax >1

3000

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)
—

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

UL: Global Location Number (GLN)

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

3200

Heading > N1 Loop > N3

Party Location

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

3300

Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

Heading end

Detail

POC Loop

OptionalMax >1

POC

0100

Detail > POC Loop > POC

Line Item Change

RequiredMax use 1

—

Example

If either Quantity (POC-03) or Composite Unit of Measure (POC-05) is present, then the other is required

If Basis of Unit Price Code (POC-07) is present, then Unit Price (POC-06) is required

If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required

If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required

If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required

If either Product/Service ID Qualifier (POC-14) or Product/Service ID (POC-15) is present, then the other is required

POC-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

POC-02

670

Change or Response Type Code

Required

Identifier (ID)

—

AA: Packing Configuration
—
DI: Delete Item(s)
—
PC: Price Change
—
QD: Quantity Decrease
—
QI: Quantity Increase
—
RC: Reject Item Change
RZ: Replace All Values
—

POC-03

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

POC-04

671

Quantity Left to Receive

Optional

Decimal number (R)

Min 1Max 9

—

POC-05

C001

Composite Unit of Measure

OptionalMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
EA: Each

POC-06

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

POC-07

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

PR: Promotion

POC-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: EAN/UCC - 13
IN: Buyer's Item Number
UK: GTIN 14-digit Data Structure
UP: UCC - 12

POC-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

POC-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: EAN/UCC - 13
IN: Buyer's Item Number
UK: GTIN 14-digit Data Structure
UP: UCC - 12

POC-11

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

POC-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: EAN/UCC - 13
IN: Buyer's Item Number
UK: GTIN 14-digit Data Structure
UP: UCC - 12

POC-13

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

POC-14

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: EAN/UCC - 13
IN: Buyer's Item Number
UK: GTIN 14-digit Data Structure
UP: UCC - 12

POC-15

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PID Loop

OptionalMax >1

PID

0500

Detail > POC Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-05

352

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

PO4

0900

Detail > POC Loop > PO4

Item Physical Details

OptionalMax use >1

—

Example

PO4-01

356

Pack

Optional

Numeric (N0)

Min 1Max 6

—

PO4-14

810

Inner Pack

Optional

Numeric (N0)

Min 1Max 6

—

SAC Loop

OptionalMax >1

SAC

1300

Detail > POC Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

B000: Central Buy
C000: Defective Allowance
C540: Early Buy Allowance
D170: Free Goods
D500: Handling
E740: New Store Allowance
E750: New Store Discount
E770: New Warehouse
F330: Pickup and Delivery
F670: Price and Marketing Allowance
F800: Promotional Allowance
F970: Rebate
H010: Special Buy
H560: Swell
I310: Truckload Discount
I530: Volume Discount
I570: Warehouse

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Min 2Max 2

—

SAC-04

1301

Agency Service, Promotion, Allowance, or Charge Code

Optional

String (AN)

—

D: Delete Allowance
—
I: Insert Allowance
—
U: Update Existing Allowance
—

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC-06

378

Allowance/Charge Percent Qualifier

Optional

Identifier (ID)

—

1: Item List Cost
2: Item Net Cost

SAC-07

332

Percent, Decimal Format

Optional

Decimal number (R)

Min 1Max 6

—

SAC-08

118

Rate

Optional

Decimal number (R)

Min 1Max 9

—

SAC-09

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CA: Case
EA: Each

SAC-10

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

—

01: Bill Back
02: Off Invoice
03: Vendor Check to Customer
04: Credit Customer Account

SAC-15

352

Description

Optional

String (AN)

Min 1Max 80

—

SAC Loop end

SDQ

1900

Detail > POC Loop > SDQ

Destination Quantity

OptionalMax use 500

—

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
EA: Each

SDQ-02

Identification Code Qualifier

Optional

Identifier (ID)

—

UL: Global Location Number (GLN)

SDQ-03

Identification Code

Required

String (AN)

Min 2Max 80

—

SDQ-04

Quantity

Required

Decimal number (R)

Min 1Max 15

—

SDQ-05

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-06

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-07

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-08

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-09

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-10

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-11

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-12

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-13

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-14

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-15

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-16

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-17

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-18

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-19

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-20

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-21

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-22

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-23

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

QTY Loop

OptionalMax >1

QTY

2930

Detail > POC Loop > QTY Loop > QTY

Quantity Information

RequiredMax use 1

—

Example

QTY-01

673

Quantity Qualifier

Required

Identifier (ID)

—

69: Incremental Order Quantity
A5: Adjusted Quantity
QV: Quantity Cancelled

QTY-02

Quantity

Required

Decimal number (R)

Min 1Max 15

—

QTY-03

C001

Composite Unit of Measure

OptionalMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
EA: Each

QTY Loop end

N9 Loop

OptionalMax >1

3200

Detail > POC Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1

—

Example

N9-01

Reference Identification Qualifier

Required

Identifier (ID)

—

L1: Letters or Notes
—

N9-02