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[5010 VICS] Purchase Order Acknowledgment

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X12 855 [5010 VICS] Purchase Order Acknowledgment

X12 Release 5010

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Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI samples

None included

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Interchange Control Header

RequiredMax use 1

—

Example

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

Authorization Information

Required

String (AN)

Min 10Max 10

—

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

Security Information

Required

String (AN)

Min 10Max 10

—

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Interchange Date

Required

Date (DT)

YYMMDD format

—

Interchange Time

Required

Time (TM)

HHMM format

—

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

Functional Identifier Code

Required

Identifier (ID)

—

PR: Purchase Order Acknowledgment (855)

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

Transaction Set Identifier Code

Required

Identifier (ID)

—

855: Purchase Order Acknowledgment

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

0200

Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

—

Example

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

Acknowledgment Type

Required

Identifier (ID)

—

AP: Acknowledge - Product Replenishment

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

0500

Heading > REF

Reference Information

OptionalMax use >1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

DP: Department Number
IA: Internal Vendor Number
—
MR: Merchandise Type Code

Reference Identification

Required

String (AN)

Min 1Max 50

—

1500

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

068: Current Schedule Ship

Date

Required

Date (DT)

CCYYMMDD format

—

1900

Heading > PID

Product/Item Description

OptionalMax use 200

—

Example

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

Item Description Type

Required

Identifier (ID)

—

S: Structured (From Industry Code List)

Agency Qualifier Code

Optional

Identifier (ID)

—

VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

Product Description Code

Required

String (AN)

Min 1Max 12

—

N1 Loop

OptionalMax 200

Variants (all may be used)

N1 Loop Supplier/Manufacturer

3000

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
BY: Buying Party (Purchaser)
ST: Ship To
TO: Message To

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

—

UL: Global Location Number (GLN)

Identification Code

Optional

String (AN)

Min 2Max 80

—

N1 Loop end

N1 Loop Supplier/Manufacturer

OptionalMax 1

Variants (all may be used)

3000

Heading > N1 Loop Supplier/Manufacturer > N1

Party Identification

RequiredMax use 1

—

Example

Entity Identifier Code

Required

Identifier (ID)

—

SU: Supplier/Manufacturer

Name

Required

String (AN)

Min 1Max 60

—

N1 Loop Supplier/Manufacturer end

Heading end

Detail

PO1 Loop

OptionalMax 100000

Usage notes

—

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity (PO1-02) is required

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

Product/Service ID Qualifier

Optional

Identifier (ID)

—

Usage notes

—

IN: Buyer's Item Number
—

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: GTIN-13
UP: GTIN-12

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UK: GTIN-14

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

1900

Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500

—

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

Identification Code Qualifier

Optional

Identifier (ID)

—

UL: Global Location Number (GLN)

Identification Code

Required

String (AN)

Min 2Max 80

—

Quantity

Required

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

PO1 Loop end

Detail end

Summary

CTT Loop

OptionalMax >1

0100

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT Loop end

0300

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Interchange Control Trailer

RequiredMax use 1

—

Example

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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