X12 861 Receiving/Invoice Variance Notification (Combined Guide) for Direct Store Delivery (DSD)

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• RC: Receiving Advice/Acceptance Certificate (861)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 861: Receiving Advice/Acceptance Certificate

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BRA

BRA Beginning Segment for Receiving Advice or Acceptance Certificate

Required · Max use 1

BRA-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

BRA-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BRA-03 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 01: Cancellation
• 5C: Chargeable Resubmission

BRA-04 · 962 · Receiving Advice or Acceptance Certificate Type Code · Required · Identifier (ID)

• 2: Post Receipt Advice

050 Heading > REF

REF Reference Identification Internal Vendor Number

Required · Max use 1

Variants (all may be used)

REFReference Identification Invoice Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

050 Heading > REF

REF Reference Identification Invoice Number

Optional · Max use 1

Variants (all may be used)

REFReference Identification Internal Vendor Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• IK: Invoice Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

070 Heading > DTM

DTM Date/Time Reference Invoice date

Optional · Max use 1

Variants (all may be used)

DTMDate/Time Reference Posted Date

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 003: Invoice

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

070 Heading > DTM

DTM Date/Time Reference Posted Date

Required · Max use 1

Variants (all may be used)

DTMDate/Time Reference Invoice date

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 809: Posted

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

080 Heading > PRF

PRF Purchase Order Reference

Required · Max use 25

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

PRF-04 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

N1 Loop Required Max 1

130 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• SN: Store

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Detail

RCD Loop Optional Max 200000

010 Detail > RCD Loop > RCD

RCD Receiving Conditions

Required · Max use 1

RCD-02 · 663 · Quantity Units Received or Accepted · Required · Decimal number (R) · Min 1 Max 9

RCD-03 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

RCD-06 · 667 · Quantity in Question · Required · Decimal number (R) · Min 1 Max 9

RCD-07 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• EA: Each

RCD-08 · 412 · Receiving Condition Code · Required · Identifier (ID)

• 02: Quantity Short
• 03: Quantity Over
• 14: Quantity Received and Processed with No Matching Ship Notice/Manifest

020 Detail > RCD Loop > SN1

SN1 Item Detail (Shipment)

Optional · Max use 1

If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required

SN1-02 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

SN1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

SN1-05 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

SN1-06 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• EA: Each

040 Detail > RCD Loop > LIN

LIN Item Identification

Required · Max use 100

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• EN: European Article Number (EAN) (2-5-5-1)
• ND: National Drug Code (NDC)
• UI: U.P.C. Consumer Package Code (1-5-5)
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

170 Detail > RCD Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Optional · Max use 10

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• C: Charge
• N: No Allowance or Charge
• Q: Charge Request

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

• E065: Invoice Adjustment
• F680: Price Deviation

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• EA: Each

SAC-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

180 Detail > RCD Loop > MAN

MAN Marks and Numbers

Required · Max use >1

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

• GM: SSCC-18 and Application Identifier

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9