X12 945 Warehouse Shipping Advice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• SW: Warehouse Shipping Advice (945)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 945: Warehouse Shipping Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > W06

W06 Warehouse Shipment Identification

Required · Max use 1

To provide identifying numbers, dates, and other basic data for this transaction set

If either Master Reference (Link) Number (W06-07) or Link Sequence Number (W06-08) is present, then the other is required

W06-01 · 514 · Reporting Code · Required · Identifier (ID)

Code specifying the basis used when reporting shipment information

• F: Full Detail

W06-02 · 285 · Depositor Order Number · Optional · String (AN) · Min 1 Max 22

Identifying number for warehouse shipping order assigned by the depositor

Usage notes

Order Number (Wo502 from 940)

W06-03 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• W0603 is the actual date on which shipment was made.

Usage notes

Shipped Date

W06-04 · 145 · Shipment Identification Number · Optional · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

W06-05 · 531 · Agent Shipment ID Number · Optional · String (AN) · Min 1 Max 12

Identification number assigned to the shipment by the agent (Number does not contain blank or punctuation characters)

W06-06 · 324 · Purchase Order Number · Optional · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Client PO Number

W06-07 · 474 · Master Reference (Link) Number · Optional · String (AN) · Min 1 Max 22

Reference number assigned by the sender to relate a transaction set to a master transaction (When associating a group of purchase orders, invoices or other transaction sets, use the master reference (link) number to identify the group and the link sequence number to identify individual transaction sets within the group)

Usage notes

UPS Delivery Number

W06-08 · 472 · Link Sequence Number · Optional · Numeric (N0) · Min 6 Max 6

A two-part number in the form "SSSTTT" where "SSS" is a sequentially assigned number and "TTT" equals the highest sequential number being used within the associated (linked) group (Leading zeros are required for both "SSS" and "TTT")

Usage notes

999999 (if W0607 populated)

W06-09 · 152 · Special Handling Code · Optional · Identifier (ID) · Min 2 Max 3

Code specifying special transportation handling instructions

W06-11 · 640 · Transaction Type Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the type of transaction

W06-12 · 306 · Action Code · Optional · Identifier (ID) · Min 1 Max 2

Code indicating type of action

0100 Loop Required Max >1

0400 Heading > 0100 Loop > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• SF: Ship From
• SO: Sold To If Different From Bill To
• ST: Ship To
• WH: Warehouse

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

0500 Heading > 0100 Loop > N2

N2 Additional Name Information

Optional · Max use 1

To specify additional names

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

0600 Heading > 0100 Loop > N3

N3 Party Location

Optional · Max use 2

To specify the location of the named party

Usage notes

The N3 segment can occur twice where
N301 (1) = Street Address 1
N302 (1) = Street Address 2
N301 (2) = Street Address 3

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

0700 Heading > 0100 Loop > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

0900 Heading > N9

N9 Extended Reference Information

Optional · Max use 10

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1100 Heading > G62

G62 Date/Time

Optional · Max use 5

To specify pertinent dates and times

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Optional · Identifier (ID)

Code specifying type of date

• 04: Purchase Order Date
• 09: Process Date
• 10: Requested Ship Date/Pickup Date
• 11: Shipped on This Date
• 17: Estimated Delivery Date
• 37: Ship Not Before Date
• 38: Ship Not Later Than Date
• 85: Date Issued

G62-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

1200 Heading > NTE

NTE Note/Special Instruction

Optional · Max use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

Code identifying the functional area or purpose for which the note applies

• BOL: Bill of Lading Note
• COD: Corrected Data
• CRK: Closing Comment
• GEN: Entire Transaction Set
• PKG: Packaging Instructions
• WHI: Warehouse Instruction

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

1300 Heading > W27

W27 Carrier Details (Warehouse)

Optional · Max use 1

To specify details of the transportation equipment and carrier routing details

At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required

W27-01 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• H: Customer Pickup
• M: Motor (Common Carrier)
• T: Best Way (Shippers Option)

W27-02 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".

Usage notes

Carrier Code

W27-03 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Carrier Service Level (if applicable)

W27-04 · 146 · Shipment Method of Payment · Optional · Identifier (ID)

Code identifying payment terms for transportation charges

• CC: Collect
• PP: Prepaid (by Seller)
• PU: Pickup
• TP: Third Party Pay

W27-06 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

Prefix or alphabetic part of an equipment unit's identifying number

• W2706 is required when W2701 equals "R".

1400 Heading > W28

W28 Consolidation Information

Optional · Max use 1

To transmit freight consolidation information

W28-01 · 604 · Consolidation Code · Required · Identifier (ID) · Min 1 Max 1

Code identifying the extent of the consolidation

W28-08 · 598 · Bill of Lading/Waybill Number · Optional · String (AN) · Min 1 Max 25

Identification number assigned to the shipment by the carrier or consolidator

• W2808 is the master bill of lading number, the identification number assigned to a consolidated shipment of orders by the consolidator.

1550 Heading > G72

G72 Allowance or Charge

Optional · Max use 5

To specify allowances, charges, or services

G72-01 · 340 · Allowance or Charge Code · Required · Identifier (ID)

Code identifying the type of allowance or charge

• 504: Freight

G72-02 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 06: Charge to be Paid by Customer

G72-08 · 360 · Allowance or Charge Total Amount · Optional · Numeric (N2) · Min 1 Max 15

Total dollar amount for the allowance or charge

Detail

0300 Loop Optional Max >1

0050 Detail > 0300 Loop > LX

LX Transaction Set Line Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

0100 Detail > 0300 Loop > MAN

MAN Marks and Numbers Information

Optional · Max use >1

To indicate identifying marks and numbers for shipping containers

If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required

If Marks and Numbers (MAN-06) is present, then Marks and Numbers (MAN-05) is required

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID) · Min 1 Max 2

Code specifying the application or source of Marks and Numbers (87)

• MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
• When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

• When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

MAN-03 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

• MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
• When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.

MAN-04 · 88 · Marks and Numbers Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code specifying the application or source of Marks and Numbers (87)

MAN-05 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

• When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.

MAN-06 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

0310 Loop Optional Max >1

0200 Detail > 0300 Loop > 0310 Loop > W12

W12 Warehouse Item Detail

Required · Max use 1

To designate those line items that were shipped

At least one of U.P.C. Case Code (W12-06) or Product/Service ID Qualifier (W12-07) is required

If either Product/Service ID Qualifier (W12-07) or Product/Service ID (W12-08) is present, then the other is required

If either Product/Service ID Qualifier (W12-17) or Product/Service ID (W12-18) is present, then the other is required

If either Product/Service ID Qualifier (W12-21) or Product/Service ID (W12-22) is present, then the other is required

W12-01 · 368 · Shipment/Order Status Code · Required · Identifier (ID) · Min 2 Max 2

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

• Whenever W1201 contains "IS", W1216, W1217, and W1218 refer to the original item ordered.

W12-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• W1202 is quantity ordered.

W12-03 · 382 · Number of Units Shipped · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W12-04 · 383 · Quantity Difference · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of variance between ordered and shipped quantities

W12-05 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W12-06 · 438 · U.P.C. Case Code · Optional · String (AN) · Min 12 Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

W12-07 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

W12-08 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

W12-09 · 451 · Warehouse Lot Number · Optional · String (AN) · Min 1 Max 12

Reference number assigned by the warehouse

W12-17 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

W12-18 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

W12-21 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

W12-22 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

0300 Detail > 0300 Loop > 0310 Loop > G69

G69 Line Item Detail - Description

Optional · Max use 5

To describe an item in free-form format

G69-01 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

Free-form descriptive text

0400 Detail > 0300 Loop > 0310 Loop > N9

N9 Extended Reference Information

Optional · Max use 200

To transmit identifying information as specified by the Reference Identification Qualifier

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 4B: Shipment Origin Code
• ACC: Status
• BV: Purchase Order Line Item Identifier (Buyer)
• L2: Location on Product Code
• LI: Line Item Identifier (Seller's)
• LT: Lot Number
• PO: Purchase Order Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

N9-04 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Lot Expiration Date when N901="LT"

1050 Detail > 0300 Loop > 0310 Loop > LS

LS Loop Header

Optional · Max use 1

To indicate that the next segment begins a loop

LS-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 1 Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

0340 Loop Optional Max >1

1100 Detail > 0300 Loop > 0310 Loop > 0340 Loop > LX

LX Transaction Set Line Number

Required · Max use 1

To reference a line number in a transaction set

• The LX loop conveys serial number data.

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

1200 Detail > 0300 Loop > 0310 Loop > 0340 Loop > N9

N9 Extended Reference Information

Optional · Max use >1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• SE: Serial Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1650 Detail > 0300 Loop > 0310 Loop > LE

LE Loop Trailer

Optional · Max use 1

To indicate that the loop immediately preceding this segment is complete

LE-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 1 Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

Summary

0100 Summary > W03

W03 Total Shipment Information (Warehouse)

Optional · Max use 1

To provide totals relating to the shipment

If either Weight (W03-02) or Unit or Basis for Measurement Code (W03-03) is present, then the other is required

If either Volume (W03-04) or Unit or Basis for Measurement Code (W03-05) is present, then the other is required

W03-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W03-02 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

W03-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W03-04 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

Value of volumetric measure

W03-05 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0211*^*00501*000000001*0*T*>
GS*SW*SENDERGS*RECEIVERGS*20231101*021111*000000001*X*005010
ST*945*0001
W06*F*7947427*20160203*653526*203702256128*PO00035085*0802256128*999999****OD
N1*ST*Trudell Med Marketing*91*S174327
N3*2350 Guenette St
N4*SAINT-LAURENT*QC*H4R 2H2*CA
N1*SO*Trudell Med Marketing*91*B153209
N3*785 Third St
N4*London*ON*N5V 5J7*CA
N1*WH*UPS SUPPLY CHAIN SOLUTIONS*54*2037
N3*11811 Landon Dr
N4*Mira Loma*CA*91752*US
G62*10*20160202
G62*11*20160203
G62*09*20160202
NTE*COD*5161.50
NTE*GEN*CARRIER#
NTE*GEN*FREIGHT TERMS: COLLECT
W27*M*PU*Ground COLLECT*CC
W28*C*******203702256128
G72*504*06******123
LX*1
MAN*CP*353546185*0.1
MAN*CP*353546185*0.1
MAN*S*TOTAL SHIPPING COST*0.2
W12*CC*1700*1700*0*EA**VN*B9438*3178934********PJ*20210101
G69*8" Smallbore Ext Set w/Clave Clamp
N9*LI*11
W12*CC*300*300*0*EA**VN*B9438*3169646********PJ*20201201
G69*8" Smallbore Ext Set w/Clave Clamp
N9*LI*11
W12*CC*200*200*0*EA**VN*B9857*3180520
G69*19" EXT SET W/FLOW CONTROLLER CLAVE
N9*LI*12
W12*CC*100*100*0*EA**VN*B9857*3165696
G69*19" EXT SET W/FLOW CONTROLLER CLAVE
N9*LI*12
W12*CC*3500*3500*0*EA**VN*CH6007*3173384********PJ*20201201
G69*Male/Female Dead End Cap
N9*LI*16
W12*CC*200*200*0*EA**VN*B4154*3179918********PJ*20210101
G69*3 Gang 3-Way Stopcocks w/Rotating
N9*LI*32
W12*CC*150*150*0*EA**VN*B4154*3165930********PJ*20201201
G69*3 Gang 3-Way Stopcocks w/Rotating
N9*LI*32
W12*CC*600*600*0*EA**VN*CH3034*3158473********PJ*20210101
G69*5" (13 CM) APPX 1.5 ML BAG SPIKE AD
N9*LI*35
W03*6750*5889*LB
SE*50*0001
GE*1*000000001
IEA*1*000000001