X12 945 Warehouse Shipping Advice

Warehouse Shipment Identification

Functional Group Header

Transaction Set Header

Additional Name Information

Extended Reference Information

Note/Special Instruction

Carrier Details (Warehouse)

Consolidation Information

Transaction Set Line Number

Marks and Numbers Information

Warehouse Item Detail

Line Item Detail - Description

Max use 5

Optional

0400

Extended Reference Information

Transaction Set Line Number

Extended Reference Information

1200

Total Shipment Information (Warehouse)

Optional

0200

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SW: Warehouse Shipping Advice (945)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

945: Warehouse Shipping Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W06

0200

Heading > W06

Warehouse Shipment Identification

RequiredMax use 1

—

Example

If either Master Reference (Link) Number (W06-07) or Link Sequence Number (W06-08) is present, then the other is required

W06-01

514

Reporting Code

Required

Identifier (ID)

—

F: Full Detail

W06-02

285

Depositor Order Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

W06-03

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

W06-04

145

Shipment Identification Number

Optional

String (AN)

Min 1Max 30

—

W06-05

531

Agent Shipment ID Number

Optional

String (AN)

Min 1Max 12

—

W06-06

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

W06-07

474

Master Reference (Link) Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

W06-08

472

Link Sequence Number

Optional

Numeric (N0)

Min 6Max 6

—

Usage notes

—

W06-09

152

Special Handling Code

Optional

Identifier (ID)

Min 2Max 3

—

W06-11

640

Transaction Type Code

Optional

Identifier (ID)

Min 2Max 2

—

W06-12

306

Action Code

Optional

Identifier (ID)

Min 1Max 2

—

0100 Loop

RequiredMax >1

0400

Heading > 0100 Loop > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
SF: Ship From
SO: Sold To If Different From Bill To
ST: Ship To
WH: Warehouse

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

0500

Heading > 0100 Loop > N2

Additional Name Information

OptionalMax use 1

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

0600

Heading > 0100 Loop > N3

Party Location

OptionalMax use 2

—

Usage notes

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

0700

Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Loop end

0900

Heading > N9

Extended Reference Information

OptionalMax use 10

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Min 2Max 3

—

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 50

—

G62

1100

Heading > G62

Date/Time

OptionalMax use 5

—

Example

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01

432

Date Qualifier

Optional

Identifier (ID)

—

04: Purchase Order Date
09: Process Date
10: Requested Ship Date/Pickup Date
11: Shipped on This Date
17: Estimated Delivery Date
37: Ship Not Before Date
38: Ship Not Later Than Date
85: Date Issued

G62-02

Date

Optional

Date (DT)

CCYYMMDD format

—

NTE

1200

Heading > NTE

Note/Special Instruction

OptionalMax use 20

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

BOL: Bill of Lading Note
COD: Corrected Data
CRK: Closing Comment
GEN: Entire Transaction Set
PKG: Packaging Instructions
WHI: Warehouse Instruction

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

W27

1300

Heading > W27

Carrier Details (Warehouse)

OptionalMax use 1

—

Example

At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required

W27-01

Transportation Method/Type Code

Required

Identifier (ID)

—

H: Customer Pickup
M: Motor (Common Carrier)
T: Best Way (Shippers Option)

W27-02

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

Usage notes

—

W27-03

387

Routing

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

W27-04

146

Shipment Method of Payment

Optional

Identifier (ID)

—

CC: Collect
PP: Prepaid (by Seller)
PU: Pickup
TP: Third Party Pay

W27-06

206

Equipment Initial

Optional

String (AN)

Min 1Max 4

—

W28

1400

Heading > W28

Consolidation Information

OptionalMax use 1

—

Example

W28-01

604

Consolidation Code

Required

Identifier (ID)

Min 1Max 1

—

W28-08

598

Bill of Lading/Waybill Number

Optional

String (AN)

Min 1Max 25

—

G72

1550

Heading > G72

Allowance or Charge

OptionalMax use 5

—

Example

G72-01

340

Allowance or Charge Code

Required

Identifier (ID)

—

504: Freight

G72-02

331

Allowance or Charge Method of Handling Code

Required

Identifier (ID)

—

06: Charge to be Paid by Customer

G72-08

360

Allowance or Charge Total Amount

Optional

Numeric (N2)

Min 1Max 15

—

Heading end

Detail

0300 Loop

OptionalMax >1

0050

Detail > 0300 Loop > LX

Transaction Set Line Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

MAN

0100

Detail > 0300 Loop > MAN

Marks and Numbers Information

OptionalMax use >1

—

Example

If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required

If Marks and Numbers (MAN-06) is present, then Marks and Numbers (MAN-05) is required

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

Min 1Max 2

—

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

MAN-03

Marks and Numbers

Optional

String (AN)

Min 1Max 48

—

MAN-04

Marks and Numbers Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

MAN-05

Marks and Numbers

Optional

String (AN)

Min 1Max 48

—

MAN-06

Marks and Numbers

Optional

String (AN)

Min 1Max 48

—

0310 Loop

OptionalMax >1

W12

0200

Detail > 0300 Loop > 0310 Loop > W12

Warehouse Item Detail

RequiredMax use 1

—

Example

At least one of U.P.C. Case Code (W12-06) or Product/Service ID Qualifier (W12-07) is required

If either Product/Service ID Qualifier (W12-07) or Product/Service ID (W12-08) is present, then the other is required

If either Product/Service ID Qualifier (W12-17) or Product/Service ID (W12-18) is present, then the other is required

If either Product/Service ID Qualifier (W12-21) or Product/Service ID (W12-22) is present, then the other is required

W12-01

368

Shipment/Order Status Code

Required

Identifier (ID)

Min 2Max 2

—

W12-02

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

W12-03

382

Number of Units Shipped

Optional

Decimal number (R)

Min 1Max 10

—

W12-04

383

Quantity Difference

Optional

Decimal number (R)

Min 1Max 9

—

W12-05

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

W12-06

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

W12-07

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

W12-08

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

W12-09

451

Warehouse Lot Number

Optional

String (AN)

Min 1Max 12

—

W12-17

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

W12-18

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

W12-21

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

W12-22

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

G69

0300

Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

OptionalMax use 5

—

Example

G69-01

369

Free-form Description

Required

String (AN)

Min 1Max 45

—

0400

Detail > 0300 Loop > 0310 Loop > N9

Extended Reference Information

OptionalMax use 200

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

4B: Shipment Origin Code
ACC: Status
BV: Purchase Order Line Item Identifier (Buyer)
L2: Location on Product Code
LI: Line Item Identifier (Seller's)
LT: Lot Number
PO: Purchase Order Number

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 50

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

N9-04