X12 940 Warehouse Shipping Order

X12 Release 5010

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• OW: Warehouse Shipping Order (940)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 940: Warehouse Shipping Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > W05

W05 Shipping Order Identification

Required · Max use 1

If either Link Sequence Number (W05-04) or Master Reference (Link) Number (W05-05) is present, then the other is required

W05-01 · 473 · Order Status Code · Required · Identifier (ID)

• N: Original

W05-02 · 285 · Depositor Order Number · Required · String (AN) · Min 1 Max 22

W05-03 · 324 · Purchase Order Number · Optional · String (AN) · Min 1 Max 22

W05-04 · 472 · Link Sequence Number · Optional · Numeric (N0) · Min 6 Max 6

W05-05 · 474 · Master Reference (Link) Number · Optional · String (AN) · Min 1 Max 22

W05-06 · 640 · Transaction Type Code · Optional · Identifier (ID)

• 95: Full (Total) Release

0100 Loop Optional Max >1

0400 Heading > 0100 Loop > N1

N1 Party Identification

Required · Max use 1

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party
• SF: Ship From
• ST: Ship To
• WH: Warehouse

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 54: Warehouse
• 91: Assigned by Seller or Seller's Agent
• 94: Code assigned by the organization that is the ultimate destination of the transaction set

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

0500 Heading > 0100 Loop > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

0600 Heading > 0100 Loop > N3

N3 Party Location

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

0700 Heading > 0100 Loop > N4

N4 Geographic Location

Optional · Max use 1

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

0800 Heading > 0100 Loop > PER

PER Administrative Communications Contact

Optional · Max use 5

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• OC: Order Contact

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

0900 Heading > N9

N9 Extended Reference Information

Optional · Max use 10

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• 5E: Consumer Identifier
• 6R: Provider Control Number
• 7R: EUD/Med. Practitioner
• 8X: Transaction Category or Type
• 9X: Customer Type
• AFV: State Controlled Substance License Number
• CO: Customer Order Number
• DP: Department Number
• EP: Precursor Export Permit No.
• EU: End User's Purchase Order Number
• IA: Internal Vendor Number
• MR: Merchandise Type Code
• PH: Priority Rating
• PN: Controlled/Narcotics Export Permit No.
• RAA: Signing Authority/Med. Practitioner
• RPP: Relative Priority
• RRC: Routing Request Control Number
• RU: Route Number
• S5: Routing Instruction Number
• SO: Shipper's Order (Invoice Number)

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

N9-04 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

1100 Heading > G62

G62 Date/Time

Optional · Max use 10

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Optional · Identifier (ID)

• 04: Purchase Order Date
• 17: Estimated Delivery Date
• 37: Ship Not Before Date
• 38: Ship Not Later Than Date
• 85: Date Issued

G62-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

1200 Heading > NTE

NTE Note/Special Instruction

Optional · Max use >1

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

• BOL: Bill of Lading Note
• CRK: Closing Comment
• PKG: Packaging Instructions
• WHI: Warehouse Instruction

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 70

1400 Heading > W66

W66 Warehouse Carrier Information

Optional · Max use 1

If either COD Method of Payment Code (W66-08) or Amount (W66-09) is present, then the other is required

W66-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• CC: Collect
• PP: Prepaid (by Seller)
• PU: Pickup
• TP: Third Party Pay

W66-02 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

• H: Customer Pickup
• M: Motor (Common Carrier)
• T: Best Way (Shippers Option)

W66-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

W66-08 · 625 · COD Method of Payment Code · Optional · Identifier (ID) · Min 1 Max 1

W66-09 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

W66-10 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Detail

0300 Loop Optional Max >1

0050 Detail > 0300 Loop > LX

LX Transaction Set Line Number

Required · Max use 1

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

0310 Loop Optional Max >1

0200 Detail > 0300 Loop > 0310 Loop > W01

W01 Line Item Detail - Warehouse

Required · Max use 1

If either Product/Service ID Qualifier (W01-04) or Product/Service ID (W01-05) is present, then the other is required

If either Product/Service ID Qualifier (W01-06) or Product/Service ID (W01-07) is present, then the other is required

If either Product/Service ID Qualifier (W01-15) or Product/Service ID (W01-16) is present, then the other is required

W01-01 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

W01-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

W01-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• VN: Vendor's (Seller's) Item Number

W01-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

W01-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UP: UCC - 12

W01-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

W01-15 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• ND: National Drug Code (NDC)

W01-16 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

0300 Detail > 0300 Loop > 0310 Loop > G69

G69 Line Item Detail - Description

Optional · Max use 5

G69-01 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

0400 Detail > 0300 Loop > 0310 Loop > N9

N9 Extended Reference Information

Optional · Max use 200

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• ACC: Status
• BV: Purchase Order Line Item Identifier (Buyer)
• L2: Location on Product Code
• LI: Line Item Identifier (Seller's)
• LT: Lot Number
• PO: Purchase Order Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

0450 Detail > 0300 Loop > 0310 Loop > NTE

NTE Note/Special Instruction

Optional · Max use >1

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

• BOL: Bill of Lading Note
• PKG: Packaging Instructions

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 70

0500 Detail > 0300 Loop > 0310 Loop > W20

W20 Line Item Detail - Packing

Optional · Max use 3

If either Size (W20-02) or Unit or Basis for Measurement Code (W20-03) is present, then the other is required

W20-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

W20-02 · 357 · Size · Optional · Decimal number (R) · Min 1 Max 8

W20-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

0800 Detail > 0300 Loop > 0310 Loop > AMT

AMT Monetary Amount Information

Optional · Max use >1

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

• K7: Price
• LI: Line Item Unit Price

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

0900 Detail > 0300 Loop > 0310 Loop > G62

G62 Date/Time

Optional · Max use 10

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Optional · Identifier (ID) · Min 2 Max 2

G62-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Summary

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Sample

W05*N*0080012345*10-12345*999999*4500000055*95~
N1*ST*TNN Pharmacy*91*0012345~
N3*1201 Any Place*Suite 100~
N4*TROY*MI*48084*US~
N1*WH**54*SD2~
PER*OC**TE*999-555-1212~
N9*8X*ZORC~
N9*IA*1234567~
N9*DP*999~
N9*5E*ATTN: Joe Smith~
G62*37*20170308~
G62*17*20170313~
NTE*PKG*SAMPLE PACKAGING NOTE DATA~
NTE*WHI*Carton Content Label Line 1~
NTE*WHI*Carton Content Label Line 2~
NTE*WHI*Carton Content Label Line 3~
W66*PP*M********UU10~
LX*1~
W01*36*EA**VN*12345~
G69*Product 1~
N9*LT*ABC123~
N9*LI*000010~
N9*BV*1~
NTE*PKG*DETAIL NOTE DATA~
AMT*K7*10.5~
W01*36*EA**VN*67890~
G69*Product 2~
N9*LT*ABC456~
N9*LI*000020~
N9*BV*2~
N9*ACC*QU~
AMT*K7*10~