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X12 940 Warehouse Shipping Order

X12 Release 4010

—

Delimiters

~ Segment
* Element
> Component

EDI samples

None included

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Shipping Order Identification

Additional Name Information

Reference Identification

Note/Special Instruction

Warehouse Carrier Information

Max use 1

Optional

150

Special Handling Information

Line Item Detail - Warehouse

Max use 1

Required

040

Reference Identification

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

OW: Warehouse Shipping Order (940)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

940: Warehouse Shipping Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W05

020

Heading > W05

Shipping Order Identification

RequiredMax use 1

—

Example

W05-01

473

Order Status Code

Required

Identifier (ID)

—

F: Cancel
N: Original
R: Change

W05-02

285

Depositor Order Number

Required

String (AN)

Min 1Max 22

—

W05-03

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

0100 Loop CN

OptionalMax >1

Usage notes

—

Variants (all may be used)

0100 Loop SF 0100 Loop ST

040

Heading > 0100 Loop CN > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

CN: Consignee

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

Usage notes

—

91: Assigned by Seller or Seller's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

0100 Loop CN end

0100 Loop SF

OptionalMax >1

Variants (all may be used)

0100 Loop CN 0100 Loop ST

040

Heading > 0100 Loop SF > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

070

Heading > 0100 Loop SF > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Loop SF end

0100 Loop ST

OptionalMax >1

Variants (all may be used)

0100 Loop CN 0100 Loop SF

040

Heading > 0100 Loop ST > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
—
91: Assigned by Seller or Seller's Agent
—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

050

Heading > 0100 Loop ST > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

060

Heading > 0100 Loop ST > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

070

Heading > 0100 Loop ST > N4

Geographic Location

OptionalMax use 1

—

Example

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N4-05

309

Location Qualifier

Optional

Identifier (ID)

—

RG: Region Code

N4-06

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

0100 Loop ST end

090

Heading > N9

Reference Identification

OptionalMax use 10

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

VR: Vendor ID Number

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

G62

110

Heading > G62

Date/Time

OptionalMax use 10

—

Example

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required

If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required

G62-01

432

Date Qualifier

Optional

Identifier (ID)

—

52: Ordered

G62-02

373

Date

Optional

Date (DT)

CCYYMMDD format

—

G62-03

176

Time Qualifier

Optional

Identifier (ID)

—

W: Effective Time

G62-04

337

Time

Optional

Time (TM)

HHMM format

—

NTE

120

Heading > NTE

Note/Special Instruction

OptionalMax use >1

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

Usage notes

—

BOL: Bill of Lading Note
DEL: Delivery
LOC: Location Description Information
ORI: Order Instructions
OTN: Another Type of Number Description
PUR: Purchasing
SPH: Special Handling
WHI: Warehouse Instruction

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

W66

140

Heading > W66

Warehouse Carrier Information

OptionalMax use 1

—

Example

W66-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

PP: Prepaid (by Seller)

W66-02

Transportation Method/Type Code

Required

Identifier (ID)

—

H: Customer Pickup
N: Private Vessel

W66-03

399

Pallet Exchange Code

Optional

Identifier (ID)

—

1: Heat Treated
2: White Wood
5: CHEP

W66-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

150

Heading > W6

Special Handling Information

OptionalMax use 1

—

Example

W6-01

152

Special Handling Code

Required

Identifier (ID)

—

LBL: Apply a Uniform Code Council/International Article Numbering Association (UCC/EAN) Serial Shipping Container Label to the Shipping Containers

W6-02

152

Special Handling Code

Optional

Identifier (ID)

—

SNM: Transmit a Ship Notice/Manifest Transaction Set

Heading end

Detail

0300 Loop

OptionalMax >1

005

Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

0310 Loop

OptionalMax >1

W01

020

Detail > 0300 Loop > 0310 Loop > W01

Line Item Detail - Warehouse

RequiredMax use 1

—

Example

At least one of U.P.C. Case Code (W01-03) or Product/Service ID Qualifier (W01-04) is required

If either Product/Service ID Qualifier (W01-04) or Product/Service ID (W01-05) is present, then the other is required

If either Product/Service ID Qualifier (W01-06) or Product/Service ID (W01-07) is present, then the other is required

W01-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W01-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

W01-03

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

W01-04

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

W01-05

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

W01-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

LT: Lot Number

W01-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

W01-13

451

Warehouse Lot Number

Optional

String (AN)

Min 1Max 12

—

040

Detail > 0300 Loop > 0310 Loop > N9

Reference Identification

OptionalMax use 200

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

Usage notes

—

ZZ: Mutually Defined

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

0310 Loop end

0300 Loop end

Detail end

Summary

W76

010

Summary > W76

Total Shipping Order

OptionalMax use 1

—

Example

If either Weight (W76-02) or Unit or Basis for Measurement Code (W76-03) is present, then the other is required

If either Volume (W76-04) or Unit or Basis for Measurement Code (W76-05) is present, then the other is required

W76-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W76-02

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W76-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CW: Hundred Pounds (CWT)
GA: Gallon
GR: Gram
KG: Kilogram
LB: Pound
OZ: Ounce - Av

W76-04

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

W76-05

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CC: Cubic Centimeter
CF: Cubic Feet
CI: Cubic Inches
CR: Cubic Meter
CW: Hundred Pounds (CWT)
FT: Foot
GA: Gallon
GR: Gram
KG: Kilogram
LB: Pound
OZ: Ounce - Av

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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