X12 810 Debit Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG03 is the date assigned by the purchaser to purchase order.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Reference Identification
To specify identifying information
This number must be the number sent in the REF (VR) on the 850.
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- RI
- Remit To
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
only allowed for Ship From
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
allowed with either ST or SF loop
- 92
- Assigned by Buyer or Buyer's Agent
used with Ship To N1 loop
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
only allowed for Ship From
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
allowed with either ST or SF loop
- 92
- Assigned by Buyer or Buyer's Agent
used with Ship To N1 loop
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This element is mandatory for Ship To N1 loop and must match the Ship To Location sent one the 850.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- PP
- Prepayment
Indicates that Payment has already been made to supplier by Trader Joes thus this transmission represents the details of the payment
Code identifying the beginning of the terms period
- 3
- Invoice Date
- 15
- Receipt of Goods
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days until total invoice amount is due (discount not applicable)
Delivered
To specify pertinent dates and times
Shipped
To specify pertinent dates and times
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
The value sent with Qualifier IN is the Trader Joe’s SKU Number
IT111.0CA132.6UA009998807109VN66385~ ($132.6 - unit price)
PIDF*750 F A D RED MENAGE A TROIS 10~
SACA*F8102886*02PromotionalDiscount~ (total allowance/charge for the QTY invoiced IT1-02)
SACC*H630198******06CityTax~ (total allowance/charge for the QTY invoiced IT1-02)
- If invoice Random or Catch Weight product billing per pound (LB) or KG, the number of Cases are required in the IT3 segment
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the line item identification.
Line Sequence #
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
With the exception of Randon or Catch Weight products the Unit of Measure must match what is sent on the 850. Suppliers are encouraged to communicated any discrepancies with your buyers at the time the 850 is received so there are no issues with Invoice delays.
- CA
- Case
- EA
- Each
- KG
- Kilogram
- LB
- Pound
Price per unit of product, service, commodity, etc.
This field can be the net price (list or Gross less Allowances and/or Plus Charges) or List or Gross Price. If Gross or List price, the net of this price plus/minus allowance or charges amount in the Item level SAC05 must equal the price agreed upon from the 850.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- EAN/UCC - 14
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- EAN/UCC - 14
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- EAN/UCC - 14
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Additional Item Data
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
This element is required when invoicing random or catch weight products if billing price is per pound or KG
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
- 73
- Vendor color description
- 74
- Vendor size description
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
If the SAC is sent at the item level, the price in IT104 is assumed to be the List or Gross Price thus the in IT104 plus/minus allowance or charges amount in SAC05 must equal the price agreed upon from the 850
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- C110
- Deposit
This code can be used to return Container Deposits (CRV)
- D240
- Freight
- E740
- New Store Allowance
- F800
- Promotional Allowance
- F810
- Promotional Discount
This code can be used to include Promotional Discounts, Discounts requested on the PO and/or Trader Discounts
- H560
- Swell
- H630
- Tax - City Sales Tax (Only)
Any of H630, H730, or H850 can be used to return Local Sales Tax amounts
- H730
- Tax - Local Sales Tax
Any of H630, H730, or H850 can be used to return Local Sales Tax amounts
- H850
- Tax
Any of H630, H730, or H850 can be used to return Local Sales Tax amounts
- I170
- Trade Discount
- I410
- Unsaleable Merchandise Allowance
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total Invoice amount
Carrier Detail
To specify transportation details for the transaction
Either CAD04 or CAD05 is required when CAD segment is sent
Code specifying the method or type of transportation for the shipment
- A
- Air
- AE
- Air Express
- C
- Consolidation
- CE
- Customer Pickup / Customer's Expense
- D
- Parcel Post
- E
- Expedited Truck
- H
- Customer Pickup
- K
- Backhaul
- L
- Contract Carrier
- M
- Motor (Common Carrier)
- MP
- Motor (Package Carrier)
- R
- Rail
- S
- Ocean
- T
- Best Way (Shippers Option)
- U
- Private Parcel Service
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Trailer Number.
Standard Carrier Alpha Code
At least one of Routing or Standard Carrier Alpha Code is required
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier Name/Routing Information
At least one of Routing or Standard Carrier Alpha Code is required
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- C040
- Delivery
- D240
- Freight
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Number of Cartons
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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