Toyota Motor Sales
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Advance Shipment Notice
  • Specification
  • EDI Inspector
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X12 856 Advance Shipment Notice

X12 Release 2003
—
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
—
  • Sample 1
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Overview
ISA
-
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
2
Transaction Set Header
Max use 1
Required
BSN
3
Beginning Segment for Ship Notice
Max use 1
Required
DTM
5
Date/Time Reference
Max use 10
Required
detail
HL Loop Shipment
HL
7
Hierarchical Level
Max use 1
Required
MEA
15
Measurements
Max use 40
Required
TD1
18
Carrier Details (Quantity and Weight)
Max use 20
Required
TD5
19
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
REF
22
Reference Numbers
Max use 200
Required
N1 Loop
N1
29
Name
Max use 1
Required
HL Loop Order
HL
7
Hierarchical Level
Max use 1
Required
PRF
12
Purchase Order Reference
Max use 1
Required
REF
22
Reference Numbers
Max use 200
Required
N1 Loop
N1
29
Name
Max use 1
Required
HL Loop Item
HL
7
Hierarchical Level
Max use 1
Required
LIN
8
Item Identification Detail
Max use 1
Required
SN1
10
Item Detail (Shipment)
Max use 1
Required
summary
CTT
41
Transaction Totals
Max use 1
Required
SE
42
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Max use 1
Required
GS

Functional Group Header

RequiredMax use 1
—
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
—
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
Identifier (ID)
Min 2Max 12
—
GS-03
124
Application Receiver's Code
Required
Identifier (ID)
Min 2Max 12
—
GS-04
29
Data Interchange Date
Required
Date (DT)
YYMMDD format
—
GS-05
30
Data Interchange Time
Required
Time (TM)
HHMM format
—
GS-06
28
Data Interchange Control Number
Required
Numeric (N0)
Min 1Max 9
—
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
—
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version/Release/ Industry ID Code
Required
Identifier (ID)
—
002003
Draft Standard Approved by ASC X12 through August 1988.

Heading

ST
2
Heading > ST

Transaction Set Header

RequiredMax use 1
—
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
—
856
X12.10 Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
BSN
3
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
—
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
—
00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
—
Usage notes
—
BSN-03
373
Date
Required
Date (DT)
YYMMDD format
—
BSN-04
337
Time
Required
Time (TM)
HHMM format
—
DTM
5
Heading > DTM

Date/Time Reference

RequiredMax use 10
—
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
011
Shipped
DTM-02
373
Date
Required
Date (DT)
YYMMDD format
—
DTM-03
337
Time
Required
Time (TM)
HHMM format
—
Heading end

Detail

HL Loop Shipment
RequiredMax >1
HL
7
Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1
—
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
—
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
—
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
—
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MEA
15
Detail > HL Loop Shipment > MEA

Measurements

RequiredMax use 40
—
Example
MEA-01
737
Measurement Reference ID Code
Required
Identifier (ID)
—
PD
Physical Dimensions (Product Ordered)
MEA-02
738
Measurement Qualifier
Required
Identifier (ID)
—
G
Gross Weight
N
Net Weight
MEA-03
739
Measurement Value
Required
Decimal number (R)
Min 1Max 10
—
MEA-04
355
Unit of Measurement Code
Required
Identifier (ID)
Min 2Max 2
—
TD1
18
Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
—
Example
TD1-01
103
Packaging Code
Required
Identifier (ID)
Min 5Max 5
—
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7
—
TD5
19
Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
—
Example
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)
—
B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
—
2
Standard Carrier Alpha Code (Motor) (SCAC)
TD5-03
67
Identification Code
Required
Identifier (ID)
Min 2Max 17
—
Usage notes
—
TD5-04
91
Transportation Method Code
Optional
Identifier (ID)
Min 1Max 2
—
REF
22
Detail > HL Loop Shipment > REF

Reference Numbers

RequiredMax use 200
—
Example
REF-01
128
Reference Number Qualifier
Required
Identifier (ID)
—
BM
Bill of Lading Number
REF-02
127
Reference Number
Required
String (AN)
Min 1Max 30
—
N1 Loop
RequiredMax >1
N1
29
Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1
—
Usage notes
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
ST
Ship To
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
—
92
Assigned by Buyer
N1-04
67
Identification Code
Required
Identifier (ID)
—
51
Ontario
KY
Kentucky
NNNNN
Dealer Code
N1 Loop end
HL Loop Order
RequiredMax >1
HL
7
Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1
—
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
—
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
—
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
—
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
—
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
12
Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1
—
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
—
Usage notes
—
REF
22
Detail > HL Loop Shipment > HL Loop Order > REF

Reference Numbers

RequiredMax use 200
—
Example
REF-01
128
Reference Number Qualifier
Required
Identifier (ID)
—
MH
Manufacturing Order Number
REF-02
127
Reference Number
Required
String (AN)
Min 1Max 30
—
Usage notes
—
N1 Loop
RequiredMax >1
N1
29
Detail > HL Loop Shipment > HL Loop Order > N1 Loop > N1

Name

RequiredMax use 1
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
SU
Supplier/Manufacturer
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
—
92
Assigned by Buyer
N1-04
67
Identification Code
Required
Identifier (ID)
Min 2Max 17
—
Usage notes
—
N1 Loop end
HL Loop Item
RequiredMax >1
HL
7
Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1
—
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
—
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
—
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
—
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
—
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
8
Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > LIN

Item Identification Detail

RequiredMax use 1
—
Usage notes
—
Example
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
BP
Buyer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 30
—
Usage notes
—
LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
VN
Line Item Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 30
—
Usage notes
—
LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
CA
Case Number
LIN-07
234
Product/Service ID
Required
String (AN)
Min 1Max 30
—
Usage notes
—
LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
—
CH
Country of Origin
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 30
—
Usage notes
—
SN1
10
Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1
—
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
—
SN1-03
355
Unit of Measurement Code
Required
Identifier (ID)
—
PC
Piece
HL Loop Item end
HL Loop Order end
HL Loop Shipment end
Detail end

Summary

CTT
41
Summary > CTT

Transaction Totals

RequiredMax use 1
—
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
—
Usage notes
—
SE
42
Summary > SE

Transaction Set Trailer

RequiredMax use 1
—
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 6
—
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
Summary end
GE

Functional Group Trailer

RequiredMax use 1
—
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
—
GE-02
28
Data Interchange Control Number
Required
Numeric (N0)
Min 1Max 9
—
EDI Samples

Sample 1

ST*856*000086572~
BSN*00*000000000000014*020430*1239~
DTM*011*020430*1025~
HL*1**S*1~
MEA*PD*G*14500*LB~
MEA*PD*N*2000*LB~
TD1*BOX90*80~
TD5*B*2*RDWY*LT~
REF*BM*0000000029~
N1*ST**92*KY~
HL*2*1*O*1~
PRF*TS200001~
REF*MH*00130034~
N1*SU**92*0219X~
HL*3*2*I*0~
LIN**BP*861500W020*VN*0002*CA*21900001~
SN1**10*PC~
HL*4*2*I*0~
LIN**BP*861000W030*VN*0003*CA*21900002~
SN1**10*PC~
HL*5*2*I*0~
LIN**BP*861600W090*VN*0004*CA*21900003~
SN1**10*PC~
HL*6*2*I*0~
LIN**BP*86280AC043*VN*0005*CA*21900004~
SN1**10*PC~
HL*7*2*I*0~
LIN**BP*861600W240*VN*0006*CA*21900005~
SN1**10*PC~
HL*8*2*I*0~
LIN**BP*862800W070*VN*0001*CA*21900006~
SN1**10*PC~
HL*9*1*O*1~
PRF*TS200004~
REF*MH*00130034~
N1*SU**92*0219X~
HL*10*9*I*0~
LIN**BP*861500W020*VN*0002*CA*21900007~
SN1**10*PC~
CTT*10~
SE*41*000086572~

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