X12 810 Invoice

X12 Release 3010

This standard provides the format and establishes the data contents of an invoice transaction set. The invoice transaction set provides for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related Transaction Sets.

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 12

Code identifying party sending transmission. Codes agreed to by trading partners.

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 12

Code identifying party receiving transmission. Codes agreed to by trading partners.

GS-04 · 29 · Group Date · Required · Date (DT) · YYMMDD format

Date sender generated a functional group of transaction sets.

GS-05 · 30 · Group Time · Required · Time (TM) · HHMM format

Time (HHMM) when the sender generated a functional group of transaction sets (local time at sender's location).

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender.

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard.

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Identifier (ID)

Code indicating the version, release, subrelease and industry identifier of the EDI standard being used. Positions 1-3, version number; positions 4-6, release and subrelease level of version; positions 7-12, industry or trade association identifier (optionally assigned by user).

• 003010: Draft Standards Approved By ASC X12 Through June 1990.

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set.

• The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set).

• 810: X12.2 Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number assigned by the originator for a transaction set.

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

Usage notes

Indicates start of invoice transaction. Includes invoice number and invoice date.

BIG-01 · 245 · Invoice Date · Required · Date (DT) · YYMMDD format

Invoice Issue Date.
YYMMDD.

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer.

• BIG07 is used only to further define the type of invoice when needed.

Usage notes

Vendor invoice number.

050 Heading > REF

REF Reference Numbers

Required · Max use 12

To specify identifying numbers.

Usage notes

Indicates reference qualifier and shipment ID, bill of lading, and packing list.

Segment with a value of “VN” is paired with the following N1 segment value of “ST” for telemarketing dealer code.

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

Code qualifying the Reference Number.

• BM: Bill of Lading Number
• PK: Packing List Number
• SI: Shipper's Identifying Number for Shipment (SID)
• VN: Vendor Reference

REF-02 · 127 · Reference Number · Required · String (AN) · Min 1 Max 30

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

• Either REF02 or REF03 is required.

N1 Loop Required Max >1

Usage notes

Indicates ID code and qualifier and TMS assigned vendor code.

070 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity or a physical location.

• At least one of N102 or N103 must be present.

• ST: Ship To
• SU: Supplier/Manufacturer

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67).

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · Identifier (ID) · Min 2 Max 17

Code identifying a party.

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

140 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Usage notes

Indicates date/time qualifiers. Includes shipment date.

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time.

• At least one of DTM02 or DTM03 must be present.

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · YYMMDD format

Date (YYMMDD).

Detail

IT1 Loop Required Max >1

Usage notes

Specifies invoice quantity, unit FOB, TMS purchase order number, line item number, TMS part number, and case numbers.

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions.

IT1-02 · 358 · Quantity Invoiced · Required · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units).

• If IT108 is present, then IT109 is required.

IT1-03 · 355 · Unit of Measurement Code · Required · Identifier (ID)

Code identifying the basic unit of measurement.

• If IT110 is present, then IT111 is required.

• PC: Piece

IT1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 14

Price per unit of product, service, commodity, etc.

• If IT112 is present, then IT113 is required.

IT1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• IT106 through IT125 provides for ten (10) different product/service ID's for each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.
• If IT116 is present, then IT117 is required.

• PO: Purchase Order Number

IT1-07 · 234 · Product/Service ID · Required · String (AN)

Identifying number for a product or service.

• If IT118 is present, then IT119 is required.

• TELE: Telemarketing

IT1-08 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• If IT120 is present, then IT121 is required.

• VN: Vendor's (Seller's) Item Number

IT1-09 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 30

Identifying number for a product or service.

• If IT122 is present, then IT123 is required.

IT1-10 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• If IT124 is present, then IT125 is required.

• BP: Buyer's Part Number

IT1-11 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 30

Identifying number for a product or service.

Usage notes

TMS part number. No dashes (“-“) allowed.

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

To specify the total invoice discounts and amounts

Usage notes

Specifies invoice amounts and discount amount.

TDS-01 · 361 · Total Invoice Amount · Required · Numeric (N2) · Min 1 Max 10

Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TDS-04 · 362 · Terms Discount Amount · Required · Numeric (N2) · Min 1 Max 10

Total amount of terms discount.

020 Summary > TXI

TXI Tax Information

Optional · Max use 10

To specify tax information.

Usage notes

Specifies which type of tax and the tax dollar amount.

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax.

• Either TXI02 or TXI03 is required

• CP: County/Parish Sales Tax
• CS: City Sales Tax
• CT: County Tax
• FT: Federal Excise Tax
• LS: State and Local Sales Tax
• LT: Local Tax (All applicable sales taxes by taxing authority below the state level).
• MT: Metropolitan Transit Tax
• ST: State Sales Tax
• VA: Value Added Tax
• ZZ: Mutually Defined

TXI-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount.

• TXI02 is the monetary amount of the tax.
• If either TXI04 or TXI05 is present, then the other is required.

ITA Loop Optional Max >1

Usage notes

Specifies charge indicator, charge method.

040 Summary > ITA Loop > ITA

ITA Allowance, Charge or Service

Required · Max use 1

To specify allowances, charges or services

ITA-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified.

• If ITA01 = A-Allowance or C-Charge, then at least one of ITA06, ITA07, or ITA08 must be present.

• C: Charge

ITA-03 · 560 · Special Services Code · Required · Identifier (ID)

Code identifying the special service.

• 240: Brokerage Charges
• 315: Duty Charges
• FC: Freight Charges
• IN: Insurance Charges
• PC: Packaging Charges
• S0022: Sleeving
• ZZ: Mutually Defined

ITA-04 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge.

• 06: Charge to be Paid by Customer

ITA-07 · 360 · Allowance or Charge Total Amount · Required · Numeric (N2) · Min 1 Max 9

Total dollar amount for the allowance or charge.

• If ITA07 is present with either ITA06 or ITA08, then ITA07 takes precedence.

070 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

Usage notes

Used to transmit a total for a specific element in the transaction.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set.

• If CTT03 is present, then CTT04 is required.

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 6

Total number of segments included in a transaction set including ST and SE segments.

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number assigned by the originator for a transaction set.

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element.

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender.