Target
/
Drop Ship Inventory Inquiry/Advice
  • Specification
  • EDI Inspector
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X12 846 Drop Ship Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample 846
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIA
020
Beginning Segment for Inventory Inquiry/Advice
Max use 1
Required
REF
060
Reference Identification
Max use 12
Required
N1 Loop
detail
LIN Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IB
Inventory Inquiry/Advice (846)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
846
Inventory Inquiry/Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA
020
Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

Usage notes

BIA00MB2009063012540020090630

Example
BIA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original

Full
An all item update feed sent daily.

04
Change

Partial
An update to items sent between full feeds.

BIA-02
755
Report Type Code
Required
Identifier (ID)
Min 2Max 2

Code indicating the title or contents of a document, report or supporting item

BIA-03
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BIA03 identifies the number of the inquiry/advice that is transferred.
Usage notes

Unique number identifying this transaction

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIA04 identifies the date of the inquiry/advice that is transferred.
REF
060
Heading > REF

Reference Identification

RequiredMax use 12

To specify identifying information

Usage notes

Vendor number is a minimum of 4 digits

Sample REF segment:
REFVR12345

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

VR
Vendor ID Number
REF-02
127
Reference Identification
Required
String (AN)
Min 4Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Target.com assigned vendor number

N1 Loop
OptionalMax >1
N1
080
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1DSVENDOR NAME

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

DS
Distributor
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Vendor Name

N1 Loop end
Heading end

Detail

LIN Loop
RequiredMax >1
LIN
010
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

The manufacturer's style number is required and must appear first if multiple identifiers are sent. It must match value used in item setup, including letter case.

Example:
LIN*SK12345IN987654~

Sample LIN Segment:
LIN*SK123456~

Example
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
Usage notes

Optional line number.
Must be sent in sequential order with no missing number if used.

LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
SK
Stock Keeping Unit (SKU)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Manufacturer's style number
Must send value identical to value used in item setup, including letter case.

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
EO
EAN/UCC 8
IB
International Standard Book Number (ISBN)
IN
Buyer's Item Number
UA
U.P.C./EAN Case Code (2-5-5)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)

A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit

UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When LIN04 = IN, this will contain the Target.com item number (6 to 8 digits)
When LIN04 = UP, this will contain the UPC (12 digits)
When LIN04 = EO, this value is the 8 digit EAN
When LIN04 = EN, this value is the 13 digit EAN
When LIN04 = IB, this value is the ISBN
When LIN04 = UK, this value is the 14 digit barcode

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit

EN
European Article Number (EAN) (2-5-5-1)
EO
EAN/UCC 8
IB
International Standard Book Number (ISBN)
IN
Buyer's Item Number
UA
U.P.C./EAN Case Code (2-5-5)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When LIN06 = IN, this will contain the Target.com item number (6 to 8
digits)
When LIN06 = UP, this will contain the UPC (12 digits)
When LIN06 = EO, this value is the 8 digit EAN
When LIN06 = EN, this value is the 13 digit EAN
When LIN06 = IB, this value is the ISBN
When LIN06 = UK, this value is the 14 digit barcode

DTM
100
Detail > LIN Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

DTM12820090703

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

128
Replacement Effective

For use only if the quantity status is On Order or Back Order

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

CTP
110
Detail > LIN Loop > CTP

Pricing Information

OptionalMax use 25

To specify pricing information

Usage notes

CTPDICON*12.35

Example
CTP-01
687
Class of Trade Code
Optional
Identifier (ID)

Code indicating class of trade

DI
Distributor
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)

Code identifying pricing specification

CON
Contract Price
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
SDQ
220
Detail > LIN Loop > SDQ

Destination Quantity

RequiredMax use 500

To specify destination and quantity detail

Usage notes

One SDQ segment should be present for every LIN.

Quantities must be reported as numeric values. For example, to report two thousand units the value should appear 2000 not 2,000.

Negative values are not accepted.

Sample SDQ Segment
SDQEA54AVAIL10*******************TTTT

Example
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SDQ-02
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
54
Warehouse
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

AVAIL ( quantity available)

SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

ALLOC (quantity allocated)

SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

HOLD (quantity on hold)

SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-23
310
Location Identifier
Required
String (AN)
Min 4Max 30

Code which identifies a specific location

  • SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.
  • SDQ23 may be used to identify areas within a store, e.g., front room, back room, selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.
Usage notes

Code which identifies a vendor's specific Warehouse location. A minimum of 4 characters, an EDC is an alpha and/or numeric code.

Alpha characters must be sent in upper case.
If assigned a 3 digit EDC, add a leading zero to meet 4 digit minimum

LIN Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Usage notes

Should equal the number of LIN segments

Sample CTT Segment
CTT*2

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 846

ISA*00* *00* *ZZ*1112001111 *ZZ*AABBCC *230928*0922*U*00401*100001111*0*P*}~
GS*IB*1112001111*AABBCC*20230928*0922*2111*X*004010~
ST*846*2111~
BIA*00*MB*345345345*20230928~
REF*VR*789789~
N1*DS*ABC LLC~
LIN*1*SK*AAA-BBB-CCC~
SDQ*EA*54*AVAIL*900*******************POLK~
LIN*2*SK*AAA-BBB-CCC-D~
SDQ*EA*54*AVAIL*0*******************POLK~
LIN*3*SK*AAA-EEE-RRR~
SDQ*EA*54*AVAIL*4200*******************POLK~
LIN*4*SK*AAA-GGG-TTT-L~
SDQ*EA*54*AVAIL*600*******************POLK~
CTT*4~
SE*14*2111~
GE*1*2111~
IEA*1*100001111~

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