X12 856 Advanced Ship Notice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 05
- Replace
- 14
- Advance Notification
A unique control number assigned by the original shipper to identify a specific shipment
A PO can be sent on different ASNs. This Number cannot be duplicated to Atech Motorsports. If a Duplicate is sent, the ASN will not be Processed.
Date expressed as CCYYMMDD
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Date/Time Reference Estimated Delivery
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 017
- Estimated Delivery
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Shipped Date
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 011
- Shipped
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Number of units (pieces) of the lading commodity
Code identifying the commodity coding system used for Commodity Code
Code describing a commodity or group of commodities
Numeric value of weight
Must be present if TD108 is Present
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- 1
- 1st Carrier after Origin Carrier
- B
- Origin/Delivery Carrier (Any Mode)
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- A
- Air
- AE
- Air Express
- E
- Expedited Truck
- LT
- Less Than Trailer Load (LTL)
- U
- Private Parcel Service
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
Code identifying type of equipment used for shipment
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Carrier Details (Special Handling, or Hazardous Materials, or Both)
To specify transportation special handling requirements, or hazardous materials information, or both
Code which qualifies the Hazardous Material Class Code (209)
- D
- Hazardous Materials ID, DOT
- R
- Bureau of Explosives (BOE) 6000 Tariff
Code specifying the kind of hazard for a material
Reference Identification Bill Of Lading
To specify identifying information
Code qualifying the Reference Identification
ON DROP SHIP ORDERS: This is the UPS/FedEx Tracking Number and is MANDITORY.
NOTE: If there are More than 1 box for the line Items, please use the REF*CN in the detail loop below and place the BOM Number in this field.
- BM
- Bill of Lading Number
Reference Identification Carrier Reference Number
To specify identifying information
Code qualifying the Reference Identification
Can be used to send the UPS number at the Shipment Level IF the UPS Tracking number is for the whole Shipment. If sub orders in the shipment have different tracking, please place the ‘CN” reference in the appropriate order.
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference Identification Packing List Number
To specify identifying information
Code qualifying the Reference Identification
- PK
- Packing List Number
Reference Identification Seller Invoice Number
To specify identifying information
Code qualifying the Reference Identification
- IV
- Seller's Invoice Number
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Name
To identify a party by type of organization, name, and code
(required/ Not Req. for Drop ship)
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code retrieved from N1SE04 of the Summit 850 EDI transmission
Name
To identify a party by type of organization, name, and code
(required/ Not Req. for Drop ship)
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
Summit Racing’s Order number is all numeric, if what you send does not match, Summit will not be able to process the ASN.
Date expressed as CCYYMMDD
- PRF04 is the date assigned by the purchaser to purchase order.
This data is from the BEG02 on the 850 Sent
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Multiple Box DROP SHIP ORDERS: Use this when the order has a different Tracking than the shipment. This number will always override all tracking numbers in previous HL Levels.
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 008
- Purchase Order Received
- 017
- Estimated Delivery
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- SR
- Substitute Product Number
- SS
- Superseded Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- EA
- Each
At this time the only Unit of Measure we can accept is EA - Each.
Number of units shipped to date
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code specifying the action taken by the seller on a line item requested by the buyer
Summit would like this field, especially if the item is on Back Order.
- AC
- Item Accepted and Shipped
- BP
- Item Accepted - Partial Shipment, Balance Backordered
- IB
- Item Backordered
- IQ
- Item Accepted - Quantity Changed
- IS
- Item Accepted - Substitution Made
- SP
- Item Accepted - Schedule Date Pending
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- A
- Add
- D
- Delete
- I
- Included
- S
- Substituted
Price per unit of product, service, commodity, etc.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Size of supplier units in pack
Requires "Unit of Measure"
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
form + Material
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
for Gross Weight
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Multiple Box DROP SHIP ORDERS: This is the UPS/FedEx Tracking Number as is necessary only if Multiple boxes are present. Use this when the items have a different Tracking than the order or shipment. This number will always override all tracking numbers in previous HL Levels.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
If Statue (SN108) is a backorder type, the DTM 017 is Required. If it is missing the DTM 017 from the Shipment loop will be used.
NOTE: If on the Advanced Notification Set Purpose, the date for this item is different from the outer loop, then this DTM is required..
- 017
- Estimated Delivery
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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