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Advanced Ship Notice
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X12 856 Advanced Ship Notice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
TD3
130
Carrier Details (Equipment)
Max use 12
Optional
TD4
140
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max use 5
Optional
REF
150
Reference Identification Bill Of Lading
Max use 1
Optional
REF
150
Reference Identification Carrier Reference Number
Max use 1
Optional
REF
150
Reference Identification Packing List Number
Max use 1
Optional
REF
150
Reference Identification Seller Invoice Number
Max use 1
Optional
FOB
210
F.O.B. Related Instructions
Max use 1
Optional
N1 Loop Bill To Party
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
01
Cancellation
05
Replace
14
Advance Notification
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Usage notes

A PO can be sent on different ASNs. This Number cannot be duplicated to Atech Motorsports. If a Duplicate is sent, the ASN will not be Processed.

BSN-03
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BSN03 is the date the shipment transaction set is created.
BSN-04
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
DTM
040
Heading > DTM

Date/Time Reference Estimated Delivery

RequiredMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Shipped Date
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

017
Estimated Delivery
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code indicating the date format, time format, or date and time format

DTM
040
Heading > DTM

Date/Time Reference Shipped Date

OptionalMax use 1

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code indicating the date format, time format, or date and time format

Heading end

Detail

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Commodity Code Qualifier (TD1-03) is present, then Commodity Code (TD1-04) is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Optional
String (AN)
Min 3Max 5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

TD1-03
23
Commodity Code Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code identifying the commodity coding system used for Commodity Code

TD1-04
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Must be present if TD108 is Present

TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Must be present if TD107 is Present

TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

1
1st Carrier after Origin Carrier
B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
AE
Air Express
E
Expedited Truck
LT
Less Than Trailer Load (LTL)
U
Private Parcel Service
TD5-07
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

TD5-08
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

TD3
130
Detail > HL Loop > TD3

Carrier Details (Equipment)

OptionalMax use 12

To specify transportation details relating to the equipment used by the carrier

Example
If Weight Qualifier (TD3-04) is present, then Weight (TD3-05) is required
If either Weight (TD3-05) or Unit or Basis for Measurement Code (TD3-06) is present, then the other is required
TD3-01
40
Equipment Description Code
Required
Identifier (ID)
Min 2Max 2

Code identifying type of equipment used for shipment

TD3-03
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

TD3-04
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

TD3-05
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD3-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

TD3-07
102
Ownership Code
Optional
Identifier (ID)
Min 1Max 1

Code indicating the relationship of equipment to carrier or ownership of equipment

TD4
140
Detail > HL Loop > TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

OptionalMax use 5

To specify transportation special handling requirements, or hazardous materials information, or both

Example
If Hazardous Material Code Qualifier (TD4-02) is present, then Hazardous Material Class Code (TD4-03) is required
TD4-02
208
Hazardous Material Code Qualifier
Optional
Identifier (ID)

Code which qualifies the Hazardous Material Class Code (209)

D
Hazardous Materials ID, DOT
R
Bureau of Explosives (BOE) 6000 Tariff
TD4-03
209
Hazardous Material Class Code
Optional
String (AN)
Min 1Max 4

Code specifying the kind of hazard for a material

TD4-04
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
150
Detail > HL Loop > REF

Reference Identification Bill Of Lading

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

ON DROP SHIP ORDERS: This is the UPS/FedEx Tracking Number and is MANDITORY.

NOTE: If there are More than 1 box for the line Items, please use the REF*CN in the detail loop below and place the BOM Number in this field.

BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

FYI: We can accept only 20 positions.

REF
150
Detail > HL Loop > REF

Reference Identification Carrier Reference Number

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Can be used to send the UPS number at the Shipment Level IF the UPS Tracking number is for the whole Shipment. If sub orders in the shipment have different tracking, please place the ‘CN” reference in the appropriate order.

CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
150
Detail > HL Loop > REF

Reference Identification Packing List Number

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PK
Packing List Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
150
Detail > HL Loop > REF

Reference Identification Seller Invoice Number

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IV
Seller's Invoice Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

FOB
210
Detail > HL Loop > FOB

F.O.B. Related Instructions

OptionalMax use 1

To specify transportation instructions relating to shipment

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
BP
Paid by Buyer
CC
Collect
PC
Prepaid but Charged to Customer
PS
Paid by Seller
N1 Loop Bill To Party
OptionalMax 1
Variants (all may be used)
N1 Loop Ship FromN1 Loop Ship To
N1
220
Detail > HL Loop > N1 Loop Bill To Party > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

(required/ Not Req. for Drop ship)

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Loop Bill To Party end
N1 Loop Ship From
OptionalMax 1
Variants (all may be used)
N1 Loop Bill To PartyN1 Loop Ship To
N1
220
Detail > HL Loop > N1 Loop Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Code retrieved from N1SE04 of the Summit 850 EDI transmission

N1 Loop Ship From end
N1 Loop Ship To
OptionalMax 1
Variants (all may be used)
N1 Loop Bill To PartyN1 Loop Ship From
N1
220
Detail > HL Loop > N1 Loop Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

(required/ Not Req. for Drop ship)

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

91
Assigned by Seller or Seller's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Loop Ship To end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Summit Racing’s Order number is all numeric, if what you send does not match, Summit will not be able to process the ASN.

PRF-04
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • PRF04 is the date assigned by the purchaser to purchase order.
Usage notes

This data is from the BEG02 on the 850 Sent

PRF-07
92
Purchase Order Type Code
Optional
Identifier (ID)

Code specifying the type of Purchase Order

DS
Dropship
NE
New Order
REF
150
Detail > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Multiple Box DROP SHIP ORDERS: Use this when the order has a different Tracking than the shipment. This number will always override all tracking numbers in previous HL Levels.

CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
200
Detail > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Optional
Identifier (ID)

Code specifying type of date or time, or both date and time

008
Purchase Order Received
017
Estimated Delivery
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code indicating the date format, time format, or date and time format

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
LIN
020
Detail > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required
If either Product/Service ID Qualifier (LIN-18) or Product/Service ID (LIN-19) is present, then the other is required
If either Product/Service ID Qualifier (LIN-20) or Product/Service ID (LIN-21) is present, then the other is required
If either Product/Service ID Qualifier (LIN-22) or Product/Service ID (LIN-23) is present, then the other is required
If either Product/Service ID Qualifier (LIN-24) or Product/Service ID (LIN-25) is present, then the other is required
LIN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-03
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-20
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-21
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-24
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BL
Brand/Label
BP
Buyer's Part Number
PL
Purchaser's Order Line Number
SR
Substitute Product Number
SS
Superseded Part Number
UP
U.P.C. Consumer Package Code (1-5-5-1)
VP
Vendor's (Seller's) Part Number
LIN-25
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
030
Detail > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

OptionalMax use 1

To specify line-item detail relative to shipment

Example
If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SN101 is the ship notice line-item identification.
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
EA
Each

At this time the only Unit of Measure we can accept is EA - Each.

SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 15

Number of units shipped to date

SN1-05
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SN1-08
668
Line Item Status Code
Optional
Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

Usage notes

Summit would like this field, especially if the item is on Back Order.

AC
Item Accepted and Shipped
BP
Item Accepted - Partial Shipment, Balance Backordered
IB
Item Backordered
IQ
Item Accepted - Quantity Changed
IS
Item Accepted - Substitution Made
SP
Item Accepted - Schedule Date Pending
SLN
040
Detail > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

OptionalMax use 1000

To specify product subline detail item data

Example
If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
A
Add
D
Delete
I
Included
S
Substituted
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

SLN-07
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

BD
Before Discount
DS
Discount
NC
No Charge
NT
Net
PO4
060
Detail > HL Loop > HL Loop > HL Loop > PO4

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
PO4-01
356
Pack
Optional
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes
# of inner pack units per outer pack unit
PO4-02
357
Size
Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

Usage notes

Requires "Unit of Measure"

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-04
103
Packaging Code
Optional
String (AN)
Min 3Max 5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Usage notes

form + Material

PO4-05
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

PO4-06
384
Gross Weight per Pack
Optional
Decimal number (R)
Min 1Max 9

Numeric value of gross weight per pack

PO4-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

for Gross Weight

PO4-10
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

PO4-11
189
Width
Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO4-12
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

PO4-13
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO413 defines the unit of measure for PO410, PO411, and PO412.
Usage notes

for Length, Width, Height

PID
070
Detail > HL Loop > HL Loop > HL Loop > PID

Product/Item Description

OptionalMax use 200

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
150
Detail > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

Usage notes

Multiple Box DROP SHIP ORDERS: This is the UPS/FedEx Tracking Number as is necessary only if Multiple boxes are present. Use this when the items have a different Tracking than the order or shipment. This number will always override all tracking numbers in previous HL Levels.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Not necessary, but could be nice for carrier ID.

DTM
200
Detail > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

If Statue (SN108) is a backorder type, the DTM 017 is Required. If it is missing the DTM 017 from the Shipment loop will be used.
NOTE: If on the Advanced Notification Set Purpose, the date for this item is different from the outer loop, then this DTM is required..

017
Estimated Delivery
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code indicating the date format, time format, or date and time format

HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of HL segments.
    If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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