X12 850 Purchase Order (version 3020)

N1 Loop Party to be Billed For Other Than Freight(Bill To)

Product/Item Description

Max use 200

Optional

Additional Name Information

Carrier Details (Routing Sequence/Transit Time)

Max use 12

Optional

N1 Loop Selling Party

Additional Name Information

Carrier Details (Routing Sequence/Transit Time)

Additional Name Information

Carrier Details (Routing Sequence/Transit Time)

Purchase Order Baseline Item Data

Product/Item Description

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order Transaction (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

YYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

003020: Draft Standards Approved By ASC X12 Through June 1991.

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: X12.1 Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
NE: New Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-04

328

Release Number

Optional

String (AN)

—

Usage notes

—

0: 0

BEG-05

323

Purchase Order Date

Required

Date (DT)

YYMMDD format

—

BEG-07

587

Acknowledgment Type

Optional

Identifier (ID)

—

AE: Acknowledge - With Exception Detail Only

060

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Usage notes

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

AP: Accounts Payable Department
BD: Buyer Name or Department

Name

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

Communication Number Qualifier

Optional

Identifier (ID)

—

FX: Facsimile
TE: Telephone

N1 Loop Selling Party N1 Loop Ship To

Communication Number

Optional

String (AN)

Min 7Max 25

—

DTM

150

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

007: Effective
—

DTM-02

373

Date

Required

Date (DT)

YYMMDD format

—

PID

190

Heading > PID

Product/Item Description

OptionalMax use 200

—

Example

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-02

750

Product/Process Characteristic Code

Optional

Identifier (ID)

Min 2Max 3

—

PID-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Min 2Max 2

—

PID-04

751

Product Description Code

Optional

String (AN)

Min 1Max 12

—

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

N1 Loop Party to be Billed For Other Than Freight(Bill To)

OptionalMax 1

Variants (all may be used)

310

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Party to be Billed For Other Than Freight(Bill To)

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 17

—

Usage notes

—

320

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

N2-02

Name

Optional

String (AN)

Min 1Max 35

—

330

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 35

—

340

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 19

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 4Max 9

—

360

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

DC: Delivery Contact
—
RD: Receiving Dock

Name

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

N1 Loop Party to be Billed For Other Than Freight(Bill To)N1 Loop Ship To

Communication Number

Optional

String (AN)

Min 7Max 25

—

TD5

390

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Usage notes

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04) or Routing (TD5-05) is required

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

ZZ: Mutually Defined

TD5-03

Identification Code

Optional

String (AN)

—

Usage notes

—

F-2ND DAY: FedEx 2nd Day Air,, no special coding or priority
F-GROUND: FedEx Ground, no special coding or priority
F-NEXT DAY: Standard Overnight (No Priority please)
F-TRUCK: Truck
U-2ND DAY: Second Day Air by the end of the 2nd Business day
U-GROUND: Ground
U-NEXT DAY: Next Day Air by 10:30
U-TRUCK: Whatever LTL you use
U-UPS - SAT. DEL.: Saturday Delivery, standard
U-UPS- 3DAY DELIV.: Third Day Air by the end of the 3rd Business day
U-UPS-GRND CANADA: Ground Canada

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

N1 Loop Party to be Billed For Other Than Freight(Bill To) end

N1 Loop Selling Party

OptionalMax 1

Variants (all may be used)

310

Heading > N1 Loop Selling Party > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SE: Selling Party

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 17

—

Usage notes

—

320

Heading > N1 Loop Selling Party > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

N2-02

Name

Optional

String (AN)

Min 1Max 35

—

330

Heading > N1 Loop Selling Party > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 35

—

340

Heading > N1 Loop Selling Party > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 19

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 4Max 9

—

360

Heading > N1 Loop Selling Party > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

DC: Delivery Contact
—
RD: Receiving Dock

Name

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

N1 Loop Party to be Billed For Other Than Freight(Bill To)N1 Loop Selling Party

Communication Number

Optional

String (AN)

Min 7Max 25

—

TD5

390

Heading > N1 Loop Selling Party > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Usage notes

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04) or Routing (TD5-05) is required

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

ZZ: Mutually Defined

TD5-03

Identification Code

Optional

String (AN)

—

Usage notes

—

F-2ND DAY: FedEx 2nd Day Air,, no special coding or priority
F-GROUND: FedEx Ground, no special coding or priority
F-NEXT DAY: Standard Overnight (No Priority please)
F-TRUCK: Truck
U-2ND DAY: Second Day Air by the end of the 2nd Business day
U-GROUND: Ground
U-NEXT DAY: Next Day Air by 10:30
U-TRUCK: Whatever LTL you use
U-UPS - SAT. DEL.: Saturday Delivery, standard
U-UPS- 3DAY DELIV.: Third Day Air by the end of the 3rd Business day
U-UPS-GRND CANADA: Ground Canada

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

N1 Loop Selling Party end

N1 Loop Ship To

OptionalMax >1

Variants (all may be used)

310

Heading > N1 Loop Ship To > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 17

—

Usage notes

—

320

Heading > N1 Loop Ship To > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

N2-02

Name

Optional

String (AN)

Min 1Max 35

—

330

Heading > N1 Loop Ship To > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 35

—

340

Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 19

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 4Max 9

—

360

Heading > N1 Loop Ship To > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

DC: Delivery Contact
—
RD: Receiving Dock

Name

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone