X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
BIG2010040720101744220100406600168
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Identifying number assigned by issuer
Seller’s Invoice Number
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Name
To identify a party by type of organization, name, and code
N1REVendor Name
Address Information
To specify the location of the named party
N3*P.O. BOX 56789
Geographic Location
To specify the geographic place of the named party
N4ANYTOWNWI*53288
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Name
To identify a party by type of organization, name, and code
N1ST**92098
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
ITD053*2010050730***NET 30
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
- 14
- Previously agreed upon
Code identifying the beginning of the terms period
- 3
- Invoice Date
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date/Time Reference
To specify pertinent dates and times
DTM01120100407
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
IT125EA9.95UP*737972513302 - Item-level
IT12CA228UP*737974814224 - Pack-level (using PrePack UPC in IT107)
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- AS
- Assortment
Pack-level
- CA
- Case
Pack-level
- EA
- Each
Item-level
- PR
- Pair
Item-level
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
TDS188055188055 – with no damage allowance applied
TDS489254496705 – with 1.5% damage allowance applied
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Carrier Detail
To specify transportation details for the transaction
A valid SCAC is REQUIRED in CAD04. If the correct SCAC is unknown, please contact Shoe Carnival’s EDI Department for direction before sending the 810. A list of valid SCACs can be provided. The SCAC on the 810 should match the SCAC that was sent on the 856 for the referenced order.
CAD****AVRT
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
If there is a damage allowance or charges listed on the 810, all listed elements of SAC become mandatory.
SACAC000**74513*1.5
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B950
- Damaged Merchandise
- C000
- Defective Allowance
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
CTT*20
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Example 810
GS*IN*SENDERGS*RECEIVERGS*20231001*215801*000000001*X*004010
ST*810*0001
BIG*20100512*6022000004*20100510*600146
N1*RE*COMPANY NAME
N3*P.O. BOX 999999
N4*ATLANTA*GA*30384
N1*ST**92*98
ITD*05*3****20100512*30*****NET 30
DTM*011*20100512
IT1**3*EA*38**UP*737974814217
IT1**2*CA*228**UP*737974814224
IT1**16*CA*608**UP*737974814231
IT1**3*EA*38**UP*737974814248
IT1**3*EA*38**UP*737974814255
IT1**3*EA*38**UP*737974814262
IT1**2*EA*38**UP*737974814262
IT1**2*EA*38**UP*737974814279
IT1**2*EA*38**UP*737974814293
IT1**2*EA*38**UP*737974814309
IT1**12*EA*33.3**UP*737974815795
IT1**51*CA*399.6**UP*737974815847
IT1**12*EA*33.3**UP*737974815825
IT1**36*EA*33.3**UP*737974815849
IT1**2*EA*33.3**UP*737974815788
IT1**2*EA*33.3**UP*737974815795
IT1**2*EA*33.3**UP*737974815801
IT1**2*EA*33.3**UP*737974815818
IT1**14*CA*330**UP*737974815855
IT1**2*EA*33.3**UP*737974815832
TDS*3770048*3827460
CAD****SWFT
SAC*A*C000***57412*3*1.5
CTT*8
SE*33*0001
GE*1*000000001
IEA*1*000000001
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