X12 812 Credit/Debit Adjustment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multi-directional between trading partners.

Delimiters

• Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• CD: Credit/Debit Adjustment (812)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 812: Credit/Debit Adjustment

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BCD

BCD Beginning Credit/Debit Adjustment

Required · Max use 1

To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

• BCD05 indicates whether the net of the detail is a credit or a debit.

At least one of Invoice Number (BCD-07), Purchase Order Number (BCD-10) or Reference Identification (BCD-14) is required

If either Reference Identification Qualifier (BCD-13) or Reference Identification (BCD-14) is present, then the other is required

BCD-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BCD01 is the credit/debit adjustment date.

BCD-02 · 475 · Credit/Debit Adjustment Number · Required · String (AN) · Min 1 Max 22

Number assigned by issuer of a credit or debit memo

Usage notes

1 - 16 Adjustment number

BCD-03 · 305 · Transaction Handling Code · Required · Identifier (ID)

Code designating the action to be taken by all parties

• A: Off Invoice (Deduction from Original Invoice)
• O: Deduct from Next Remittance
• Q: Credit Due, Payment Being Issued

BCD-04 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• BCD04 is the net amount of this complete transaction.

BCD-05 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit
• D: Debit

BCD-06 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BCD06 is the invoice date.

BCD-07 · 76 · Invoice Number · Optional · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

• If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.

BCD-09 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BCD09 is the purchase order date.

BCD-10 · 324 · Purchase Order Number · Optional · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BCD-11 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• For BCD11, only codes 00, 05, 06, 07, and 15 are permitted to be used.

• 00: Original
• 07: Duplicate

BCD-13 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• BT: Batch Number
• C9: Previous Credit/Debit Adjustment Number
• E7: Service Bulletin Number
• RZ: Returned Goods Authorization Number

BCD-14 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

1 - 16 Document reference number as qualified by the code in BCD13

040 Heading > N9

N9 Check Number

Optional · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Variants (all may be used)

N9Department NumberN9Internal Vendor Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CK: Check Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

1 - 11 Check number

040 Heading > N9

N9 Department Number

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Variants (all may be used)

N9Check NumberN9Internal Vendor Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• DP: Department Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

3 - 6 Department number

040 Heading > N9

N9 Internal Vendor Number

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Variants (all may be used)

N9Check NumberN9Department Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

9 - 9 Internal vendor number

050 Heading > PER

PER Administrative Communications Contact

Required · Max use 1

To identify a person or office to whom administrative communications should be directed

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• CR: Customer Relations

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

1 - 35 Literal ‘Dallas TX AP Center 9767’ or ‘Buying Dept 6nn’ where 6nn is the department number

070 Heading > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

090 Heading > SHD

SHD Shipment Detail

Optional · Max use >1

To indicate shipment details in terms of quantity, weight, and routing instructions related to credit or debit of returned product

• SHD is used to indicate shipment detail relative to credit or debit of returned product.

If Number of Units Shipped (SHD-01) is present, then Unit or Basis for Measurement Code (SHD-03) is required

SHD-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SHD-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SHD-11 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

N1 Loop Required Max 200

100 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)
• RI: Remit To
• ST: Ship To

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

4 - 7 Buying party
9 - 9 Remit to
9 - 9 Ship to for returned goods

Detail

CDD Loop Required Max >1

160 Detail > CDD Loop > CDD

CDD Credit/Debit Adjustment Detail

Required · Max use 1

To provide information relative to a line item adjustment

If either Credit/Debit Quantity (CDD-07) or Unit or Basis for Measurement Code (CDD-08) is present, then the other is required

If Credit/Debit Quantity (CDD-07) is present, then Unit Price (CDD-11) is required

If either Price Identifier Code (CDD-10) or Unit Price (CDD-11) is present, then the other is required

If either Price Identifier Code (CDD-12) or Unit Price (CDD-13) is present, then the other is required

CDD-01 · 426 · Adjustment Reason Code · Required · Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

• 01: Pricing Error
• 03: Extension Error
• 05: Item Not Accepted - Quality
• 10: Pallet/Container Charge Error
• 11: Returns - Damage
• 12: Returns - Quality
• 13: Returns - Dating
• 14: Returns - Promotion
• 15: Returns - Recall
• 16: Non-Invoice Related Allowance/Charge
• 19: Duplicate Billing
• 23: Special Charge Not Authorized
• 27: Product Transfers Subject to Charge Back
• 44: Required Documents Missing
• 46: Transportation Charge Incorrect
• 48: Service Charge
• 49: Processing Charge
• 50: Late Charge
• 52: Credit for Previous Overpayment
• 53: Remittance for Previous Underpayment
• 54: Freight Deducted
• 59: Item not received
• 63: Customer Paid Invoice Which Was Previously Disputed
• 72: Authorized Return
• 74: Cancel or Adjust Prior Credit/Debit Adjustment
• 75: Total Order Not Received
• 76: Cash Discount
• 79: Cooperative Advertising
• 81: Credit as Agreed
• 82: Defective Allowance
• 83: Delivery Charge
• 86: Duplicate Payment
• 87: Duplicate Shipment
• 92: Entire Shipment Not Ordered
• 93: Field Destroy
• 97: Handling Charge
• 98: Labor Charges
• A2: Misshipped (Wrong Product Received)
• A4: Nonreceipt of Goods
• A5: Overage
• A6: Packing Violations
• A7: Payment on Account
• A9: Proof of Delivery Not Received
• B1: Proof of Shipment Not Received
• B2: Rebate
• B6: Repay Discount
• B7: Restocking Charge
• B8: Routing Violation
• B9: Samples Not Received
• C1: Settlement of Account
• C2: Special Allowance
• C8: Ticketing Error
• E9: Order Cancelled
• F1: Defective
• L7: Miscellaneous Deductions
• L8: Miscellaneous Credits
• WU: Unspecified Recovery

CDD-02 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit
• D: Debit

CDD-03 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

CDD-04 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

CDD-05 · 1073 · Yes/No Condition or Response Code · Optional · Identifier (ID)

Code indicating a Yes or No condition or response

• CDD05 is the code indicating whether adjustment is for returned goods. A "Y" confirms that the adjustment is for returned goods.

• Y: Yes

CDD-07 · 477 · Credit/Debit Quantity · Optional · Decimal number (R) · Min 1 Max 10

Number of supplier units credited or debited

CDD-08 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

CDD-09 · 427 · Unit Price Difference · Optional · Decimal number (R) · Min 1 Max 15

Per unit (case) price or allowance/charge difference between original billing and corrected amount (may be unit full list price or allowance/charge where item was not on original billing or where full credit/debit amount is being transacted, i.e., returns or contested quantities)

CDD-10 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• UCP: Unit cost price

CDD-11 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

CDD-12 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• If comparison pricing is used, then CDD12 and CDD13 are required.

• OPP: Original Purchase Order Price

CDD-13 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

170 Detail > CDD Loop > LIN

LIN Item Identification

Optional · Max use 1

To specify basic item identification data

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

13 - 13 EAN number (LIN02=EN)
4 - 5 Sears’ item number (LIN02=IN)
3 - 3 Sears’ SKU number (LIN02=IZ)
1 - 24 Repair part number (LIN02=PN)
12 - 12 U.P.C. number (LIN02=UP)
1 - 24 Vendor’s item number (LIN02=VN)

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See LIN03

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See LIN03

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

LIN-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See LIN03

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

LIN-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See LIN03

200 Detail > CDD Loop > N9

N9 Reference Identification

Optional · Max use >1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IV: Seller's Invoice Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

270 Detail > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample from Sears

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1259*U*00401*000000001*0*T*>
GS*CD*SENDERGS*RECEIVERGS*20231106*125917*000000001*X*004010
ST*812*0001
BCD*19980829*D50006858*O*2256*D*19980518*****00**BT*D50006858
N9*DP*624
N9*IA*000654321
PER*CR*BUYING DEPT 624
N1*BY**92*Bill to unit 
N1*RI**92*Remit to Duns number
CDD*01*D*100*1090***10*EA*1.09*UCP*9.59*OPP*8.5
LIN*100*IN*40250
N9*IV*141685
CDD*01*D*101*636***3*EA*2.12*UCP*12.12*OPP*10
LIN*101*IN*40251
N9*IV*141685
CDD*01*D*102*530***5*EA*1.06*UCP*6.06*OPP*5
LIN*102*IN*40252
N9*IV*141685
SE*17*0001
GE*1*000000001
IEA*1*000000001

Sample from Sears 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1259*U*00401*000000001*0*T*>
GS*CD*SENDERGS*RECEIVERGS*20231106*125927*000000001*X*004010
ST*812*0001
BCD*19980828*G0059895*O*3163*D******00**BT*D534911851 
N9*DP*676
N9*IA*840364871
PER*CR*DALLAS TX AP CENTER 9767
DTM*011*20230202
SHD*1**EA********XX44
N1*BY**92*Bill to unit
N1*RI**92*Remit to Duns number
N1*ST**92*Ship-to Duns number 
CDD*12*D*100*285***1*EA**UCP*2.85
LIN*100*IN*95739*IZ*568
CDD*12*D*101*285*Y**1*EA**UCP*2.85
LIN*101*IN*95739*IZ*570
CDD*12*D*102*1260***1*EA**UCP*12.6
LIN*102*IN*44739*IZ*572 
CDD*97*D**222
CDD*10*D**1111
SE*19*0001
GE*1*000000001
IEA*1*000000001