X12 810 Invoice

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

BIG-04 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

050 Heading > REF

REF Reference Identification

Required · Max use 5

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• 19: Division Identifier
• DP: Department Number
• IA: Internal Vendor Number
• PD: Promotion/Deal Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use >1

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• IC: Information Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

N1 Loop Required Max 2

070 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BY: Buying Party (Purchaser)
• RI: Remit To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Optional · Identifier (ID)

• 02: End of Month (EOM)
• 04: Deferred or Installment
• 05: Discount Not Applicable
• 08: Basic Discount Offered
• 09: Proximo
• 12: 10 Days After End of Month (10 EOM)
• 14: Previously agreed upon
• 24: Anticipation

ITD-02 · 333 · Terms Basis Date Code · Optional · Identifier (ID)

• 1: Ship Date
• 2: Delivery Date
• 3: Invoice Date
• 4: Specified Date
• 8: Invoice Transmission Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

ITD-04 · 370 · Terms Discount Due Date · Optional · Date (DT) · CCYYMMDD format

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

ITD-06 · 446 · Terms Net Due Date · Optional · Date (DT) · CCYYMMDD format

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

ITD-08 · 362 · Terms Discount Amount · Optional · Numeric (N2) · Min 1 Max 10

ITD-09 · 388 · Terms Deferred Due Date · Optional · Date (DT) · CCYYMMDD format

ITD-10 · 389 · Deferred Amount Due · Optional · Numeric (N2) · Min 1 Max 10

ITD-11 · 342 · Percent of Invoice Payable · Optional · Decimal number (R) · Min 1 Max 5

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

160 Heading > PID

PID Product/Item Description

Required · Max use 200

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• S: Structured (From Industry Code List)

PID-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

• AB: Assigned by Buyer
• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Required · String (AN) · Min 1 Max 12

Detail

IT1 Loop Required Max 200000

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

IT1-02 · 358 · Quantity Invoiced · Required · Decimal number (R) · Min 1 Max 10

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

IT1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

IT1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

IT1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

IT1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

050 Detail > IT1 Loop > CTP

CTP Pricing Information

Optional · Max use 1

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

• RES: Resale

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

PID Loop Optional Max 1000

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• X: Semi-structured (Code and Text)

PID-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Required · String (AN) · Min 1 Max 12

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

120 Detail > IT1 Loop > REF

REF Reference Identification

Optional · Max use 1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• GK: Third Party Reference Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

SAC Loop Optional Max 25

180 Detail > IT1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

• A010: Absolute Minimum Charge
• A260: Advertising Allowance
• A400: Allowance Non-performance
• B010: Cents Off
• B570: Container Deposits
• B750: Core Charge
• B950: Damaged Merchandise
• C000: Defective Allowance
• C040: Delivery
• C090: Deposit Charges
• C310: Discount
• C870: Expediting Fee
• D240: Freight
• D250: Freshness/Leaker Allowance
• D500: Handling
• D860: Inspection Fee
• D920: Insurance Fee
• E140: Item-Unit
• E190: Labor Charges
• E210: Labor Service
• E560: Marking or Tagging Charge
• E750: New Store Discount
• F100: Over Dimension
• F170: Pallet Exchange Charge
• F180: Pallet
• F280: Performance Allowance
• F680: Price Deviation
• F800: Promotional Allowance
• F910: Quantity Discount
• G020: Reclamation, State
• G090: Recovery Fee
• G480: Restricted Article Fee
• G590: Salvage
• G740: Service Charge
• G830: Shipping and Handling
• G970: Small Order Charge
• H060: Special Equipment Charge
• H070: Special Finish Charge
• H120: Special Permits
• H400: Stopcharge
• H550: Surcharge
• H650: Tax - Excise Tax - Origin
• H660: Tax - Federal Excise Tax, FET
• H670: Tax - Federal Excise Tax, FET, on Tires
• H720: Tax - Regulatory Tax
• H740: Tax - Sales and Use
• H750: Tax - Sales Tax (State and Local)
• I170: Trade Discount
• I410: Unsaleable Merchandise Allowance
• I570: Warehouse

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

• 01: Bill Back
• 02: Off Invoice
• 06: Charge to be Paid by Customer

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

SAC Loop Optional Max 25

040 Summary > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

• A010: Absolute Minimum Charge
• A260: Advertising Allowance
• A400: Allowance Non-performance
• B010: Cents Off
• B570: Container Deposits
• B750: Core Charge
• B850: Customer Equipment Allowance
• B950: Damaged Merchandise
• C000: Defective Allowance
• C040: Delivery
• C090: Deposit Charges
• C310: Discount
• C870: Expediting Fee
• D240: Freight
• D250: Freshness/Leaker Allowance
• D500: Handling
• D860: Inspection Fee
• D920: Insurance Fee
• E140: Item-Unit
• E190: Labor Charges
• E210: Labor Service
• E560: Marking or Tagging Charge
• E750: New Store Discount
• F100: Over Dimension
• F170: Pallet Exchange Charge
• F180: Pallet
• F280: Performance Allowance
• F680: Price Deviation
• F800: Promotional Allowance
• F910: Quantity Discount
• G020: Reclamation, State
• G090: Recovery Fee
• G480: Restricted Article Fee
• G590: Salvage
• G740: Service Charge
• G830: Shipping and Handling
• G970: Small Order Charge
• H060: Special Equipment Charge
• H070: Special Finish Charge
• H120: Special Permits
• H400: Stopcharge
• H550: Surcharge
• H650: Tax - Excise Tax - Origin
• H660: Tax - Federal Excise Tax, FET
• H670: Tax - Federal Excise Tax, FET, on Tires
• H720: Tax - Regulatory Tax
• H740: Tax - Sales and Use
• H750: Tax - Sales Tax (State and Local)
• I170: Trade Discount
• I410: Unsaleable Merchandise Allowance
• I570: Warehouse

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

• 01: Bill Back
• 02: Off Invoice
• 06: Charge to be Paid by Customer

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9