X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

BIG-04 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

6 - 8 Sears’ PO number

050 Heading > REF

REF Reference Identification

Required · Max use 5

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

Usage notes

ISOS, RSOS, and SAS codes:
DP Department Number
IA Internal Vendor Number

RIM, SDC and SIMI codes:
DP Department Number
IA Internal Vendor Number
PD Promotion/Deal Number

RPC codes:
19 Division Identifier
DP Department Number
IA Internal Vendor Number

• 19: Division Identifier
• DP: Department Number
• IA: Internal Vendor Number
• PD: Promotion/Deal Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

3 - 3 Division identifier (REF01=19)
5 - 15 Account number (AFE) (REF01=AE)
3 - 3 Department number (REF01=DP)
9 - 9 Internal vendor number (REF01=IA)
2 - 2 Promotion/deal number (event code) (REF01=PD)

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use >1

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• IC: Information Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Usage notes

1 - 80 Email address (PER Qualifier=EM)
10 - 15 Telephone number with area code and extension, if applicable (PER Qualifier=TE)

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Usage notes

1 - 80 Email address (PER Qualifier=EM)
10 - 15 Telephone number with area code and extension, if applicable (PER Qualifier=TE)

N1 Loop Required Max 2

070 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)
• RI: Remit To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Used at the option of the seller

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

4 - 7 Buying party (bill to unit number)
9 - 9 Remit to number

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Optional · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 02: End of Month (EOM)
• 04: Deferred or Installment
• 05: Discount Not Applicable
• 08: Basic Discount Offered
• 09: Proximo
• 12: 10 Days After End of Month (10 EOM)
• 14: Previously agreed upon
• 24: Anticipation

ITD-02 · 333 · Terms Basis Date Code · Optional · Identifier (ID)

Code identifying the beginning of the terms period

• 1: Ship Date
• 2: Delivery Date
• 3: Invoice Date
• 4: Specified Date
• 8: Invoice Transmission Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional · Date (DT) · CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional · Date (DT) · CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional · Numeric (N2) · Min 1 Max 10

Total amount of terms discount

ITD-09 · 388 · Terms Deferred Due Date · Optional · Date (DT) · CCYYMMDD format

Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10 · 389 · Deferred Amount Due · Optional · Numeric (N2) · Min 1 Max 10

Deferred amount due for payment

ITD-11 · 342 · Percent of Invoice Payable · Optional · Decimal number (R) · Min 1 Max 5

Amount of invoice payable expressed in percent

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

160 Heading > PID

PID Product/Item Description

Required · Max use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• S: Structured (From Industry Code List)

PID-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

Code identifying the agency assigning the code values

• Use PID03 to indicate the organization that publishes the code list being referred to.

• AB: Assigned by Buyer
• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Required · String (AN) · Min 1 Max 12

A code from an industry code list which provides specific data about a product characteristic

• PID04 should be used for industry-specific product description codes.

Usage notes

FL - Fair Labor Standards Act (required for ALL vendors)
KPCS - Kimberly Process Certification Scheme (required for diamond vendors only)

Detail

IT1 Loop Required Max 200000

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

IT1-02 · 358 · Quantity Invoiced · Required · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Value sent in PO103 on 850

IT1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

IT1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Usage notes

ISOS codes:
EN European Article Number (EAN) (2-5-5-1)
IN Sears’ Item Number
IZ Sears’ SKU Numner
PN Company Part Number
UP U.P.C. Consumer Package Code (1-5-5-1)
VN Vendor’s (Seller’s) Item Number

RIM, SDC, and SIMI codes:
EN European Article Number (EAN) (2-5-5-1)
IN Sears’ Item Number
IZ Sears’ SKU Numner
UP U.P.C. Consumer Package Code (1-5-5-1)

RPC codes:
PN Company Part Number

RSOS codes:
EN European Article Number (EAN) (2-5-5-1)
IN Sears’ Item Number
IZ Sears’ SKU Numner
UP U.P.C. Consumer Package Code (1-5-5-1)

SAS codes:
IN Sears’ Item Number
IZ Sears’ SKU Number

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

13 - 13 EAN number
4 - 5 Sears’ item number
3 - 3 Sears’ SKU number
1 - 14 Part number
12 - 12 U.P.C. number
1 - 30 Vendor’s item number

IT1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See IT107

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See IT107

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See IT107

IT1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)
• IN: Buyer's Item Number
• IZ: Buyer's Size Code
• PN: Company Part Number
• UP: U.P.C. Consumer Package Code (1-5-5-1)
• VN: Vendor's (Seller's) Item Number

IT1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See IT107

050 Detail > IT1 Loop > CTP

CTP Pricing Information

Optional · Max use 1

To specify pricing information

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• RES: Resale

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Usage notes

1 - 14 Resale price.

PID Loop Optional Max 1000

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• X: Semi-structured (Code and Text)

PID-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

Code identifying the agency assigning the code values

• Use PID03 to indicate the organization that publishes the code list being referred to.

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Required · String (AN) · Min 1 Max 12

A code from an industry code list which provides specific data about a product characteristic

• PID04 should be used for industry-specific product description codes.

Usage notes

GM04COMPFE (four part Semi-Custom Product Description Code)
GM - General Merchandise
04 - Format Option Code
COMP - Regulatory Compliance
FE - California Air Resources Board (CARB) - Formaldehyde Act

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

0 - Non-Compliant
1 - Phase 1 Compliant
2 - Phase 2 Compliant
3 - No Added Formaldehyde
4 - Ultra Low Emission Formaldehyde Use (ULEF)

120 Detail > IT1 Loop > REF

REF Reference Identification

Optional · Max use 1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• GK: Third Party Reference Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

1 - 30 ARB number assigned to Third Party Certifier.

SAC Loop Optional Max 25

180 Detail > IT1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• A010: Absolute Minimum Charge
• A260: Advertising Allowance
• A400: Allowance Non-performance
• B010: Cents Off
• B570: Container Deposits
• B750: Core Charge
• B950: Damaged Merchandise
• C000: Defective Allowance
• C040: Delivery
• C090: Deposit Charges
• C310: Discount
• C870: Expediting Fee
• D240: Freight
• D250: Freshness/Leaker Allowance
• D500: Handling
• D860: Inspection Fee
• D920: Insurance Fee
• E140: Item-Unit
• E190: Labor Charges
• E210: Labor Service
• E560: Marking or Tagging Charge
• E750: New Store Discount
• F100: Over Dimension
• F170: Pallet Exchange Charge
• F180: Pallet
• F280: Performance Allowance
• F680: Price Deviation
• F800: Promotional Allowance
• F910: Quantity Discount
• G020: Reclamation, State
• G090: Recovery Fee
• G480: Restricted Article Fee
• G590: Salvage
• G740: Service Charge
• G830: Shipping and Handling
• G970: Small Order Charge
• H060: Special Equipment Charge
• H070: Special Finish Charge
• H120: Special Permits
• H400: Stopcharge
• H550: Surcharge
• H650: Tax - Excise Tax - Origin
• H660: Tax - Federal Excise Tax, FET
• H670: Tax - Federal Excise Tax, FET, on Tires
• H720: Tax - Regulatory Tax
• H740: Tax - Sales and Use
• H750: Tax - Sales Tax (State and Local)
• I170: Trade Discount
• I410: Unsaleable Merchandise Allowance
• I570: Warehouse

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 01: Bill Back
• 02: Off Invoice
• 06: Charge to be Paid by Customer

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

SAC Loop Optional Max 25

040 Summary > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• A010: Absolute Minimum Charge
• A260: Advertising Allowance
• A400: Allowance Non-performance
• B010: Cents Off
• B570: Container Deposits
• B750: Core Charge
• B850: Customer Equipment Allowance
• B950: Damaged Merchandise
• C000: Defective Allowance
• C040: Delivery
• C090: Deposit Charges
• C310: Discount
• C870: Expediting Fee
• D240: Freight
• D250: Freshness/Leaker Allowance
• D500: Handling
• D860: Inspection Fee
• D920: Insurance Fee
• E140: Item-Unit
• E190: Labor Charges
• E210: Labor Service
• E560: Marking or Tagging Charge
• E750: New Store Discount
• F100: Over Dimension
• F170: Pallet Exchange Charge
• F180: Pallet
• F280: Performance Allowance
• F680: Price Deviation
• F800: Promotional Allowance
• F910: Quantity Discount
• G020: Reclamation, State
• G090: Recovery Fee
• G480: Restricted Article Fee
• G590: Salvage
• G740: Service Charge
• G830: Shipping and Handling
• G970: Small Order Charge
• H060: Special Equipment Charge
• H070: Special Finish Charge
• H120: Special Permits
• H400: Stopcharge
• H550: Surcharge
• H650: Tax - Excise Tax - Origin
• H660: Tax - Federal Excise Tax, FET
• H670: Tax - Federal Excise Tax, FET, on Tires
• H720: Tax - Regulatory Tax
• H740: Tax - Sales and Use
• H750: Tax - Sales Tax (State and Local)
• I170: Trade Discount
• I410: Unsaleable Merchandise Allowance
• I570: Warehouse

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 01: Bill Back
• 02: Off Invoice
• 06: Charge to be Paid by Customer

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender