X12 180 Return Merchandise Authorization and Notification
This Draft Standard for Trial Use contains the format and establishes the data contents of the Return Merchandise Authorization and Notification Transaction Set (180) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can provide for customary and established business and industry practice relative to the returning of merchandise to the vendor. This transaction set may satisfy request for returns, authorization or disposition of the return, notification of return, or notification of consumer return.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- AN
- Return Merchandise Authorization and Notification (180)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 180
- Return Merchandise Authorization and Notification
Beginning Segment
To indicate the beginning of a transaction set
Code identifying purpose of transaction set
- 00
- Original
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BGN02 is the transaction set reference number.
RMA number assigned by vendor
Date expressed as CCYYMMDD
- BGN03 is the transaction set date.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BGN04 is the transaction set time.
Date/Time Reference
To specify pertinent dates and times
Department Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- DP
- Department Number
Internal Vendor Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
4 – 7 Buying party (Bill to location code).
Detail
Baseline Item Data
To specify basic item data: item identification, quantity, and price
- Quantity is specified either in the BLI segment (BLI03) or in the QTY segment.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BLI01, BLI02, and BLI08 through BLI13 provide for four different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model, SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BLI04, the unit of measure code applies to both quantity, (BLI03) and unit price (BLI06), unless BLI07 is present, in which case BLI04 applies only to BLI03, and BLI07 applies only to BLI06.
Code identifying pricing specification
- UCP
- Unit cost price
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BC
- Supplier Brand Code
- EN
- European Article Number (EAN) (2-5-5-1)
- IZ
- Buyer's Size Code
- MG
- Manufacturer's Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
4 – 4 Supplier Brand Code
13 – 13 European Article Number
3 – 3 Sears’ SKU Number (Buyer’s Size Code)
1 – 45 Manufacturers Part Number
12 – 12 U.P.C. Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BC
- Supplier Brand Code
- EN
- European Article Number (EAN) (2-5-5-1)
- IZ
- Buyer's Size Code
- MG
- Manufacturer's Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Return Disposition Reason
To indicate the disposition of the item, the reason for return by the returnee, the response to the reason for return, and whether the item was used
Code indicating the disposition of a contested item
- CR
- Consumer Return to Vendor
Code indicating the reason for the return from the party returning, or requesting to return, the items
- CO
- Customer Ordering Error
- CV
- Color Variance
- DM
- Defective Merchandise or Store Inspection
- DP
- Defective Packaging
- DR
- Defective Merchandise or Returned by Consumer
- EI
- Excess Inventory
- EO
- End of Season
- EW
- Excessive Wear
- LP
- Label Problem
- NA
- Not as Expected
- OP
- Outdated Packaging
- PF
- Poor Fit
- PW
- Poor Workmanship
- SP
- Shipped past Cancel Date
- SR
- Stock Reduction Agreement
- ST
- Style Problem
- WG
- Wrong Goods or Not Ordered
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- PRF04 is the date assigned by the purchaser to purchase order.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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