X12 210 Motor Carrier Freight Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice.
B306 is the billing date.
On collect freight bills the data in B309 will be the actual delivery date. For the shipments
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
Identifying number assigned by issuer.
Note: Must comply with Carrier Pro number length established with Ryder and cannot contain blanks or special characters
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters).
Shipper's Bill Of Lading Number
Code identifying payment terms for transportation charges.
TP - third party - See Loop 0100, segment N1.01
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Code used to indicate that the transaction set contains information which corrects previous information
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Code specifying type of date or time, or both date and time
- 035
- Delivered
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code.
Ryder EDI will provide client code
Currency
To specify the currency being used in the transaction set.
Currency is implied by the code for the country in whose currency the monetary amounts are specified.
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
USD - U.S. Dollars
EUR - Euros
CAD - Canadian
MEX - Pesos
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 3Z
- Customs Broker Reference Number
- AT
- Appropriation Number / Activity ID # / JICC #
- BM
- Bill of Lading Number
- CR
- Customer Reference Number / Carreer Reference / Load Tender #
- EQ
- Equipment Number
- PO
- Purchase Order Number
- Q1
- Quote Number
- WO
- Work Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Route Information - Motor
To specify carrier and routing sequences and details
Code describing the relationship of a carrier to a specific shipment movement
Free-form text for city name
- R303 is the station or city name at which carriers interchange shipments
Code specifying the method or type of transportation for the shipment.
Please only use code X for intermodal transportation.
Stedi note: is this ever not X? Should it be an allowed value, or all of them?
Code indicating the level of transportation service or the billing service offered by the transportation carrier
Special Handling Instructions
To specify special handling instructions in coded or free-form format
Code specifying special transportation handling instructions
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Code specifying perishable protective service- rail carriers only
Code indicating to which traffic a tariff applies
Remarks
To transmit information in a free-form format for comment or special instruction
BT to only be used when code 'TP' is present in segment B3.04
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
US - Use standard two character State abbreviation
CAN - Use standard Providence abbreviation
MX - Use for all Mexico locations
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
US - Use valid 5 of 9-digit postal code
CAN - Use valid 6 alpha numeric code
MEX - Use '00000' as valid postal code
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
US - Use standard two character State abbreviation
CAN - Use standard Providence abbreviation
MX - Use for all Mexico locations
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
US - Use valid 5 of 9-digit postal code
CAN - Use valid 6 alpha numeric code
MEX - Use '00000' as valid postal code
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
US - Use standard two character State abbreviation
CAN - Use standard Providence abbreviation
MX - Use for all Mexico locations
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
US - Use valid 5 of 9-digit postal code
CAN - Use valid 6 alpha numeric code
MEX - Use '00000' as valid postal code
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying type of equipment used for shipment.
See Addenda A
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
- Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers.
The original stop-off location (shipper) shall be transmitted in loop 0100.
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
- CU
- Complete Unload
- LD
- Load
- PL
- Part Load
- PU
- Part Unload
- UL
- Unload
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- CR
- Customer Reference Number
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
All S5 address should be marked as CN
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Free-form name.
Provide specific client billing party information as referenced on Bill of Lading
Ryder is a remit to-not bill to
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
US - Use standard two character State abbreviation
CAN - Use standard Providence abbreviation
MX - Use for all Mexico locations
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
US - Use valid 5 of 9-digit postal code
CAN - Use valid 6 alpha numeric code
MEX - Use '00000' as valid postal code
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Proof of Delivery
To provide proof of delivery
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Sequential line number for a lading item
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Code identifying the type of quantity or value on which the rate or item pricing is based
- BA
- Barrels
- BX
- Box
- CC
- Cubic Centimeter
- CF
- Cubic Foot
- CM
- Centimeter
- DK
- Kilometers
- DM
- Miles
- DR
- Drivers
- FR
- Flat Rate
- FT
- Foot
- GC
- 100 Gallons
- GL
- Gallon
- KG
- Kilogram
- LB
- Pound
- LC
- 100 Pounds
- LH
- 100 Liters
- LR
- Liter
- MR
- Mileage
- MT
- Measurement Ton
- ND
- Cord
- NG
- Nights
- NL
- Load
- NP
- Piece
- NR
- Container
- NU
- Unit
- NV
- Vehicle
- PK
- Package
- SP
- Stops
- SY
- Square Yards
- TD
- Days
- TH
- Hours
- TN
- Tons
- VM
- Volume Metric Unit
Code defining the type of weight
- A1
- Dimensional Weight
- B
- Billed Weight
- G
- Gross Weight
- N
- Actual Net Weight
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Code for packaging form of the lading quantity
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Sequential line number for a lading item
Code qualifying how to extend charges or interpret value
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
Must be used for all anciallry codes. MSG/999 not accepted. Please see Addenda A for codes Ryder accepts.
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Code identifying the type of quantity or value on which the rate or item pricing is based
Measurement
To describe physical dimensions and quantities
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
Tariff Reference
To reference details of the tariff used to arrive at applicable rates or charge.
Sequential line number for a lading item
Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc..
If the freight code is not applicable, please default this element to '70'
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Code defining the type of weight.
If weight is not available, please use '10' as a default
- B
- Billed Weight
- G
- Gross Weight
- N
- Actual Net Weight
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Number of units (pieces) of the lading commodity.
If quantity is not available, please use '1' as a default
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
No Stops Example
GS*IM*XXXX*LOGCRPXXXD*20070216*0315*1*X*004010~
ST*210*2880001~
B3**9876543210*1234567*PP**20070216*138738**20070101*035*XXXX~
C3*USD~
N9*PO*123456789~
N9*CR*2345678~
N9*BM*1234567~
G62*11*20070214~
N1*SH*SHIPPERS NAME~
N3*123 MAIN STREET~
N4*TESTING*FL*22222~
N1*CN*CONSIGNEE NAME~
N3*9876 BLOCK ST.~
N4*FITZ*TX*35751~
N1*BT*THIRD PARTY NAME~
N3*39550 W 13 MILE RD*SUITE 101~
N4*NOVI*MI*48377*US~
LX*1~
L5*1*DESCRIPTION~
L0*1*2750*LB*2750*G***5*PCS**L~
L1*1*104.98*PH*119808~
L7*1******85~
LX*2~
L5*2*FUEL SUR CHG ~
L1*2***18930****FUE~
L3*2750*G***138738******5~
SE*26*2880001~
GE*1*1~
IEA*1*000000001~
With Stop-offs Example
GS*IM*XXXX*LOGCRPXXXD*20070214*1932*1*X*004010~
ST*210*4310001~
B3**12121212*98765432*PP**20070214*158767**20070206*035*XXXX~
C3*USD~
N9*CR*2345678~
N9*PO*123456789~
G62*11*20070202~
N1*SH*SHIPPERS NAME~
N3*123 MAIN STREET~
N4*TESTING*FL*22222*US~
N1*CN*CONSIGNEE NAME~
N3*9876 BLOCK ST.~
N4*FITZ*TX*35751*US~
N1*BT*THIRD PARTY NAME~
N3*39550 W 13 MILE RD*SUITE 101~
N4*NOVI*MI*48377*US~
N7**69644*********TL****0053~
S5*1*CU~
N1*CN*CONSIGNEE NAME~
N3*9876 BLOCK ST.~
N4*FITZ*TX*35751*US~
LX*1~
L5*1*MISC. FREIGHT SHIPMENTS~
L0*1*1244.13*FR*42529*G***1152*PCS~
L1*1*1244.13*FR*124413~
L7*******70~
LX*2~
L5*2*FUEL CHARGE~
L1*2*293.54*FR*29354****FUE~
LX*3~
L5*3*LUMPER SERVICE~
L1*3*50*FR*5000****LAB~
L3*42529*G***158767******1152~
SE*33*4310001~
GE*1*1~
IEA*1*000000001~
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