X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 05: Replace

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• CP: Change to Purchase Order
• NE: New Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BEG05 is the date assigned by the purchaser to purchase order.

Usage notes

Purchase Order Date

0400 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

0800 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use 1

To specify transportation instructions relating to shipment

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID) · Min 2 Max 2

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

• AC: City and State

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB06 is the code specifying the title passage location.

• AC: City and State
• CA: Country of Origin
• CC: Country
• CI: City
• CO: County/Parish and State
• CS: Canadian SPLC
• CY: County/Parish
• DC: Distribution Center Number
• DE: Destination (Shipping)
• FA: Factory
• FE: Freight Equalization Point
• FF: Foreign Freight Forwarder Location
• MI: Mill
• NS: City/State from Points
• OA: Origin (After Loading on Equipment)
• OR: Origin (Shipping Point)
• OV: On Vessel (Free On Board [FOB] point)
• PB: Port of Discharge
• SP: State/Province
• TL: Terminal Cargo Location
• WH: Warehouse

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

1300 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use 1

To specify terms of sale

ITD-12 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

1500 Heading > DTM

DTM Do Not Deliver After

Required · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMDo Not Deliver BeforeDTMRequested Pickup

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 063: Do Not Deliver After

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

1500 Heading > DTM

DTM Do Not Deliver Before

Required · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMDo Not Deliver AfterDTMRequested Pickup

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

If your data system allows only one date, you must map this date

• 064: Do Not Deliver Before

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

1500 Heading > DTM

DTM Requested Pickup

Optional · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMDo Not Deliver AfterDTMDo Not Deliver Before

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 118: Requested Pickup

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

2400 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

To specify the carrier and sequence of routing and provide transit time information

TD5-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop Optional Max 1000

Usage notes

The N9 Loop is optional, but if there is an N9, there will be one or more MSG segments.

2950 Heading > N9 Loop > N9

N9 Extended Reference Information

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• L1: Letters or Notes

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Always “LETTERS OR NOTES”

3000 Heading > N9 Loop > MTX

MTX Text

Required · Max use 1000

To specify textual data

MTX-02 · 1551 · Textual Data · Required · String (AN) · Min 1 Max 4096

To transmit large volumes of message text

N1 Loop Mark-for Party Optional Max 1

Variants (all may be used)

N1 Loop Ship FromN1 Loop Ship To

3100 Heading > N1 Loop Mark-for Party > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

When used the N1_ST ship to location code will contain the pass through (cross dock) warehouse location id. When used in place of SDQ segments, it is required to send this code back with all responding documents. (810, 855)

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• Z7: Mark-for Party

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Mark-for Party Name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Required for Z7

N1 Loop Ship From Required Max 1

Variants (all may be used)

N1 Loop Mark-for PartyN1 Loop Ship To

3100 Heading > N1 Loop Ship From > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Contains the Rural King assigned supplier site ID.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SF: Ship From

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Ship From Name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Rural King assigned Supplier Site ID

N1 Loop Ship To Optional Max 1

Variants (all may be used)

N1 Loop Mark-for PartyN1 Loop Ship From

3100 Heading > N1 Loop Ship To > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

For cross dock orders this segment will contain the DC/warehouse location code.
For direct to store or direct to warehouse orders, this segment will contain the store number or DC location code.
For allocation or split orders, the N1 “ST” segment will not be sent. The store and DC/warehouse location codes will instead be sent in the detail SDQ destination quantity segments.

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Ship To Name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Required for ST

3300 Heading > N1 Loop Ship To > N3

N3 Party Location

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

Usage notes

Address 1

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

Usage notes

Address 2

3400 Heading > N1 Loop Ship To > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

PO1 Loop Required Max >1

0100 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

If a Product/Service ID Qualifier is present, a Product/Service ID is required. A Product/Service ID must have a valid Product/Service ID Qualifier

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• PO102 is quantity ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Quantity Cost (by unit)

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of unit price for an item

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• CB: Buyer's Catalog Number
• IN: Buyer's Item Number

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Buyer’s Item Number

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Vendor Item Number

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: UCC - 12

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

U.P.C. Consumer Package Code

PID Loop Optional Max >1

0500 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

0900 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Optional · Max use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

PO4-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

Pack Size

PO4-14 · 810 · Inner Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of eaches per inner container

Usage notes

Component Pack Quantity

PO4-16 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO416 is the package identifier or the beginning package identifier in a range of identifiers.

Usage notes

Pack ID

1900 Detail > PO1 Loop > SDQ

SDQ Destination Quantity

Optional · Max use 500

To specify destination and quantity detail

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

SDQ-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• SDQ02 is used only if different than previously defined in the transaction set.

• 92: Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• SDQ03 is the store number.

Usage notes

If the N1 "ST" ship to segment is sent at the header level,
ship the product to that DC location. Use these SDQ identification codes to premark the carton labels. For cross-dock and pass-through purchase order allocations.

SDQ-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-06 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-08 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-12 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-14 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-16 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-18 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-20 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-21 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

SDQ-22 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Summary

CTT Loop Required Max 1

0100 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

CTT establishes the total count on items in the specified invoice. If either CTT03 or CTT04 are present, then the others are required.

If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
18E2 Fifth occurrence of value being hashed.

1873 Hash Total

CTT-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

CTT-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

0300 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample from Rural King 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041208*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*260001**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
N1*ST*Store# 65*92*65~
PO1*1*2100*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
CTT*1*2100~
SE*12*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041216*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*265002**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
N1*ST*Warehouse# 899*92*899~
PO1*1*330*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
PO1*1*660*EA*195.50**CB*27120017~
PID*F****LED MOTION LIGHT 2000 LUM BRZ~
CTT*2*1980~
SE*14*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 3

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041226*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*26000A-899**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
PO1*1*330*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
SDQ*EA*92*899*110*910*110*1080*110~
PO1*1*660*EA*195.50**CB*27120017~
PID*F****LED MOTION LIGHT 2000 LUM BRZ~
SDQ*EA*92*899*220*910*220*1080*220~
CTT*2*1980~
SE*15*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 4

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041235*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*26000A-899**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
PO1*1*330*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
SDQ*EA*92*65*110*899*110*05*110~
CTT*2*1980~
SE*12*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 5

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041246*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*260001**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N9*L1*LETTERS OR NOTES~
MTX**THIS IS A PASS THROUGH ORDER. PLEASE SHIP TO THE HEADER LEVEL 
N1 ST SHIP TO N1-04 ELEMENT DC LOCATION. PLEASE ADD THE STORE 
NUMBERS FROM THE SDQ LINE ITEM SEGMENTS TO THE CARTON LABELS.~
N1*SF*Ship From Name*92*2889700001~
N1*ST*Warehouse# 899*92*899~
PO1*1*2100*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
SDQ*EA*92*65*1000*66*1000*67*100~
CTT*1*2100~
SE*15*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 6

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041256*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*325011**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
PO1*1*18*EA*17.01**CB*27120100~
PID*F****LED ACCENT STRING LIGHTS 2400L ~
SDQ*EA*92*898*9*899*9~
CTT*2*1980~
SE*12*000000001~
GE*1*000000001~
IEA*1*000000001~