Rural King
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Rural King. Contact Rural King for official EDI specifications. To report any errors in this guide, please contact us.
Go to Stedi Network
Rural King logo

X12 850 Purchase Order

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • Sample from Rural King 1
View the latest version of this implementation guide as an interactive webpage
https://www.stedi.com/app/guides/view/rural-king/purchase-order/01HA0NV65SV2PY0EAS6JZCJXYZ
Powered by
Build EDI implementation guides at stedi.com
Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
CUR
0400
Currency
Max use 1
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1500
Do Not Deliver After
Max use 1
Required
DTM
1500
Do Not Deliver Before
Max use 1
Required
DTM
1500
Requested Pickup
Max use 1
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
N1 Loop Ship From
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
05
Replace
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
CP
Change to Purchase Order
NE
New Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Usage notes
CUR
0400
Heading > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
Min 2Max 2
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
AC
City and State
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
AC
City and State
CA
Country of Origin
CC
Country
CI
City
CO
County/Parish and State
CS
Canadian SPLC
CY
County/Parish
DC
Distribution Center Number
DE
Destination (Shipping)
FA
Factory
FE
Freight Equalization Point
FF
Foreign Freight Forwarder Location
MI
Mill
NS
City/State from Points
OA
Origin (After Loading on Equipment)
OR
Origin (Shipping Point)
OV
On Vessel (Free On Board [FOB] point)
PB
Port of Discharge
SP
State/Province
TL
Terminal Cargo Location
WH
Warehouse
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1
Example
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
DTM
1500
Heading > DTM

Do Not Deliver After

RequiredMax use 1
Example
Variants (all may be used)
DTMDo Not Deliver BeforeDTMRequested Pickup
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
063
Do Not Deliver After
Required
Date (DT)
CCYYMMDD format
DTM
1500
Heading > DTM

Do Not Deliver Before

RequiredMax use 1
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
Usage notes
064
Do Not Deliver Before
Required
Date (DT)
CCYYMMDD format
DTM
1500
Heading > DTM

Requested Pickup

OptionalMax use 1
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
118
Requested Pickup
Required
Date (DT)
CCYYMMDD format
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
N9 Loop
OptionalMax 1000
Usage notes
N9
2950
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use 1000
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
N9 Loop end
N1 Loop Mark-for Party
OptionalMax 1
Variants (all may be used)
N1 Loop Ship FromN1 Loop Ship To
N1
3100
Heading > N1 Loop Mark-for Party > N1

Party Identification

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
Z7
Mark-for Party
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop Mark-for Party end
N1 Loop Ship From
RequiredMax 1
Variants (all may be used)
N1 Loop Mark-for PartyN1 Loop Ship To
N1
3100
Heading > N1 Loop Ship From > N1

Party Identification

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop Ship From end
N1 Loop Ship To
OptionalMax 1
Variants (all may be used)
N1 Loop Mark-for PartyN1 Loop Ship From
N1
3100
Heading > N1 Loop Ship To > N1

Party Identification

RequiredMax use 1
Usage notes
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N3
3300
Heading > N1 Loop Ship To > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
Usage notes
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
Usage notes
N4
3400
Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop Ship To end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Usage notes
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity (PO1-02) is required
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
PO1-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
EA
Each
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
Min 2Max 2
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CB
Buyer's Catalog Number
IN
Buyer's Item Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VN
Vendor's (Seller's) Item Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1
Example
Optional
Numeric (N0)
Min 1Max 6
Usage notes
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6
Usage notes
PO4-16
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
SDQ
1900
Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500
Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SDQ-02
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax 1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Usage notes
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
CTT-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10
CTT-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Sample from Rural King 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041208*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*260001**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
N1*ST*Store# 65*92*65~
PO1*1*2100*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
CTT*1*2100~
SE*12*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 2

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041216*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*265002**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
N1*ST*Warehouse# 899*92*899~
PO1*1*330*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
PO1*1*660*EA*195.50**CB*27120017~
PID*F****LED MOTION LIGHT 2000 LUM BRZ~
CTT*2*1980~
SE*14*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 3

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041226*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*26000A-899**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
PO1*1*330*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
SDQ*EA*92*899*110*910*110*1080*110~
PO1*1*660*EA*195.50**CB*27120017~
PID*F****LED MOTION LIGHT 2000 LUM BRZ~
SDQ*EA*92*899*220*910*220*1080*220~
CTT*2*1980~
SE*15*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 4

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041235*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*26000A-899**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
PO1*1*330*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
SDQ*EA*92*65*110*899*110*05*110~
CTT*2*1980~
SE*12*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 5

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041246*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*260001**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N9*L1*LETTERS OR NOTES~
MTX**THIS IS A PASS THROUGH ORDER. PLEASE SHIP TO THE HEADER LEVEL
N1 ST SHIP TO N1-04 ELEMENT DC LOCATION. PLEASE ADD THE STORE
NUMBERS FROM THE SDQ LINE ITEM SEGMENTS TO THE CARTON LABELS.~
N1*SF*Ship From Name*92*2889700001~
N1*ST*Warehouse# 899*92*899~
PO1*1*2100*EA*195.50**CB*27120018~
PID*F****LED MOTION LIGHT 2000 LUM WHT~
SDQ*EA*92*65*1000*66*1000*67*100~
CTT*1*2100~
SE*15*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample from Rural King 6

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0412*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041256*000000001*X*005010~
ST*850*000000001~
BEG*00*NE*325011**20200923~
CUR*BY*USD~
ITD************60~
DTM*064*20200923~
DTM*063*20200923~
N1*SF*Ship From Name*92*2889700001~
PO1*1*18*EA*17.01**CB*27120100~
PID*F****LED ACCENT STRING LIGHTS 2400L ~
SDQ*EA*92*898*9*899*9~
CTT*2*1980~
SE*12*000000001~
GE*1*000000001~
IEA*1*000000001~

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.