X12 812 Credit/Debit Adjustment

Beginning Credit/Debit Adjustment

Functional Group Header

Transaction Set Header

Extended Reference Information

Terms of Sale/Deferred Terms of Sale

Service, Promotion, Allowance, or Charge Information

Credit/Debit Adjustment Detail

Extended Reference Information Letters or Notes

Extended Reference Information Mutually Defined

2000

Service, Promotion, Allowance, or Charge Information

2700

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

CD: Credit/Debit Adjustment (812)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

812: Credit/Debit Adjustment

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BCD

0200

Heading > BCD

Beginning Credit/Debit Adjustment

RequiredMax use 1

—

Usage notes

—

Example

BCD-01

373

Date

Required

Date (DT)

CCYYMMDD format

—

BCD-02

475

Credit/Debit Adjustment Number

Required

String (AN)

Min 1Max 22

—

BCD-03

305

Transaction Handling Code

Required

Identifier (ID)

—

H: Notification Only
—
T: Adjustment Requested
—

BCD-04

610

Amount

Required

Numeric (N2)

Min 1Max 15

—

Usage notes

—

BCD-05

478

Credit/Debit Flag Code

Required

Identifier (ID)

—

C: Credit
—
D: Debit
—

BCD-07

Invoice Number

Optional

String (AN)

Min 1Max 22

—

BCD-10

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

BCD-12

640

Transaction Type Code

Required

Identifier (ID)

—

CR: Credit Memo
DR: Debit Memo
RA: Request for Credit

BCD-13

Reference Identification Qualifier

Required

Identifier (ID)

—

1X: Credit or Debit Adjustment Number
PD: Promotion/Deal Number

BCD-14

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

CUR

0300

Heading > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

CUR-03

280

Exchange Rate

Optional

Decimal number (R)

Min 4Max 10

—

0400

Heading > N9

Extended Reference Information

RequiredMax use 5

—

Usage notes

—

Example

N9-01

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number

N9-02

N9Extended Reference Information Mutually Defined

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

ITD

0600

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1

—

Example

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

ITD-12

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

SAC

0970

Heading > SAC

Service, Promotion, Allowance, or Charge Information

OptionalMax use >1

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance
C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

H850: Tax

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Min 2Max 2

—

Usage notes

—

N1 Loop

RequiredMax 1

1000

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

1200

Heading > N1 Loop > N3

Party Location

OptionalMax use 2

—

Usage notes

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

Usage notes

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

Usage notes

—

1300

Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Usage notes

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

Heading end

Detail

CDD Loop

RequiredMax >1

CDD

1600

Detail > CDD Loop > CDD

Credit/Debit Adjustment Detail

RequiredMax use 1

—

Example

If either Credit/Debit Quantity (CDD-07) or Unit or Basis for Measurement Code (CDD-08) is present, then the other is required

If Credit/Debit Quantity (CDD-07) is present, then Unit Price (CDD-11) is required

If either Price Identifier Code (CDD-10) or Unit Price (CDD-11) is present, then the other is required

CDD-01

426

Adjustment Reason Code

Required

Identifier (ID)

—

01: Pricing Error
06: Quantity Contested
10: Pallet/Container Charge Error
11: Returns - Damage
54: Freight Deducted
55: Tax Deducted
57: Volume Discount Taken
79: Cooperative Advertising
81: Credit as Agreed
82: Defective Allowance
88: Duty Charge Variance
98: Labor Charges
A3: New Store Allowance
A5: Overage
A8: Promotional Allowance
B2: Rebate
B6: Repay Discount
BE: Fixture Allowance
E5: Invoice Price Protection
E7: Goods and Services Tax Decreased Due to Billing Error
GA: Free Goods
GE: Slotting Charge
IA: Invoice Amount Does Not Match Account Analysis Statement
L7: Miscellaneous Deductions
L8: Miscellaneous Credits
RB: Agreed Freight Allowance
SF: Shipping and Freight Charge
WW: Overpayment Credit
ZZ: Mutually Defined

CDD-02

478

Credit/Debit Flag Code

Required

Identifier (ID)

—

C: Credit
—
D: Debit
—

CDD-07

477

Credit/Debit Quantity

Optional

Decimal number (R)

Min 1Max 10

—

CDD-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

CDD-10

236

Price Identifier Code

Optional

Identifier (ID)

—

UCP: Unit cost price

CDD-11

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

CDD-14

933

Free-form Message Text

Optional

String (AN)

Min 1Max 264

—

LIN

1700

Detail > CDD Loop > LIN

Item Identification

RequiredMax use 1

—

Usage notes

—

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

IN: Buyer's Item Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-04

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UPC

LIN-05

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

LIN-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

2000

Detail > CDD Loop > N9

Extended Reference Information Letters or Notes

RequiredMax use 1

—

Usage notes

—

Example

Variants (all may be used)

N9-01

Reference Identification Qualifier

Required

Identifier (ID)

—

L1: Letters or Notes

N9-02

N9Extended Reference Information Letters or Notes

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

2000

Detail > CDD Loop > N9

Extended Reference Information Mutually Defined

OptionalMax use 5

—

Usage notes

—

Example

Variants (all may be used)

N9-01

Reference Identification Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

N9-02